Project Coordinator

Marketers on Demand is partnering with a global leader in transportation and mobility solutions to hire a Project Coordinator to support its Services project teams. In this role, you will provide administrative and operational support to Project Managers on large-scale, international infrastructure projects.

This is a hybrid role, Monday to Friday, 40 hours per week, with 2–3 days per week in the office.

Key Responsibilities

Project Administration

• Support the launch of new projects
• Schedule meetings, prepare agendas, and record minutes and action items
• Organize meetings and catering
• Maintain out-of-office records
• Coordinate weekly and monthly reporting

Logistics Support

• Arrange visitor access and badges
• Make travel arrangements
• Process purchase requisitions and invoices
• Support team access to company applications
• Coordinate shipments and team events

Data and Documentation Management

• Maintain correspondence logs
• Proofread and edit documents
• Support document archiving and SharePoint compliance
• Maintain project organization information
• Maintain CDRL and reporting metrics
• Track project deliverables and submit contractual deliverables

Reporting and Business Continuity

• Assist with Project Progress Reviews
• Provide backup support to other coordinators and arrange coverage during leave periods
• Maintain process documentation

Requirements

• Post-secondary education or equivalent
• Fluent English, both written and verbal
• Strong organizational and administrative skills
• Advanced MS Office skills
• Proficiency in JIRA, SAP and SharePoint is an asset

Preferred Qualifications

• Administration diploma
• Experience in a project environment
• International project experience

Work Schedule

• Monday to Friday, 40 hours per week
• Hybrid, with 2–3 days per week in office