Transportation Coordinator
- Baie-D'Urfé, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Responsibilities
Position Summary:
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that maximizes employee safety, involvement and morale. The coordinator has to communicate with the drivers and with different teams and departments.
Shift: Sunday-Wednesday, 1:00pm-11:30pm
Position Responsibilities May Include, But Not Limited To
Required Skills and Experience:
At the Reyes Family of Businesses, our Total Rewards Strategy prioritizes the holistic well-being of our employees. This position offers a comprehensive benefits package that includes Medical, Dental, Vision coverage.
Physical Demands
The Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.
Background Check
Offers of employment are contingent upon successful completion of a background check.
Pay Transparency
Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.
Transparency in the use of AI
Our recruitment process may utilize artificial intelligence (AI)-enabled tools, such as virtual assistant, to support candidates in exploring job opportunities, initiating applications, and obtaining answers to common questions. Artificial intelligence (AI) is not used to make final hiring decisions.All employment decisions are made by human reviewers.
LI-HM1
Position Summary:
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that maximizes employee safety, involvement and morale. The coordinator has to communicate with the drivers and with different teams and departments.
Shift: Sunday-Wednesday, 1:00pm-11:30pm
Position Responsibilities May Include, But Not Limited To
- Plan and execute daily manpower Requirements for current day and week, keeping overtime to a minimum
- Assign daily work duties to driver’s workers ensuring safety, service and productivity and reliability Requirements are met
- Maintain Syntellic, Paragon and Xatanet programs (knowledge of these software packages an asset)
- Maintain associated employee bids
- Maintain statistical information on employees, productivity, reliability, equipment, fuel, mileage, delivery schedules, service etc.
- Prepare and upload the daily route trial, adjusting options for greatest opportunity in maximizing safety, service, and cost efficiencies
- Audit all drivers trip records for legal and process legitimacy
- Maintain and audit weekly payroll entries for drivers
- Communicate across Warehouse, Transportation and Customer Service departments regarding possible issues impacting our customer or one-another
- Review service providers’ performance to ensure service and quality Requirements are met
- Capture and report on all restaurant Performance trending
- Responsible for Pride data collection and entry
- Analyze preventative maintenance schedules and determine opportunities & recommend actions
- Track employee attendance and summarize monthly
- Coordinate all quality and improvement related initiatives including but not limited to HACCP; DQMP; CI (Continuous Improvement) Audit
- Coordinate Payroll function and associated activities
- Ordering uniforms and other essential outerwear
- Maintaining and coordinating equipment logs, driver awards, lockers, supplies; chep pallet invoicing, e-learning; hotel bookings
- Coordinate e-learning completion
- Preparing First Aid/Injury/Collision Packages Coordinating weekly bid assignment; driver notifications
- Provide administrative support to the Modified Work Program
- New Hire paperwork/document – ensuring accurate and timely completion
- Updating of lot diagrams
- Coordination and planning vacation schedules for hourly employees
- Vacation replacement coverage – 20%
- Performing Safety Audits as required
- All other administrative support duties as applicable including file maintenance
- Ensure the operations follow all Safe Food for Canadians Regulations (SFCR), Global Food Safety Initiative (GFSI) and Good Warehouse Practices (GWP)/Good Drivers Practices (GDP) for transport rules and regulations
- Other projects or duties as assigned
Required Skills and Experience:
- Requires a post-secondary education in Supply Chain/Logistics or a related field, or equivalent experience
- Ability to work well under pressure while working independently or as a team player
- Analytical, detail oriented, highly accurate, conscientious, and dependable
- Strong interpersonal, customer service, presentation, and organizational skills to oversee staff
- Problem solving skills, ability to manage customer expectations
- Demonstrates a positive attitude that sets an example for others
- Maintain a sense of urgency, strong multi-tasking, and priority management
- Highly proficient in MS Office: Word, Excel, Access, and Outlook
- Strong leadership/Supervisory qualities ‘a must’ as this position is an entry-level management role
- This position must pass a post-offer background check
- Previous experience in an operations role at a high-volume, food service distribution centre – an asset
At the Reyes Family of Businesses, our Total Rewards Strategy prioritizes the holistic well-being of our employees. This position offers a comprehensive benefits package that includes Medical, Dental, Vision coverage.
Physical Demands
The Company is committed to providing reasonable accommodation to applicants and employees in accordance with applicable law. Requests for accommodation should be directed to your point of contact in the Talent Acquisition or Human Resources departments.
Background Check
Offers of employment are contingent upon successful completion of a background check.
Pay Transparency
Our compensation philosophy embraces diverse factors for fair pay decisions, valuing skills, experience, and the needs of our business. Moreover, this role may have the opportunity to participate in a discretionary incentive program, subject to program rules.
Transparency in the use of AI
Our recruitment process may utilize artificial intelligence (AI)-enabled tools, such as virtual assistant, to support candidates in exploring job opportunities, initiating applications, and obtaining answers to common questions. Artificial intelligence (AI) is not used to make final hiring decisions.All employment decisions are made by human reviewers.
LI-HM1
More about this job
Responsibilities
Coordinate daily transportation operations, including workforce planning, driver assignments, route trials, payroll, attendance, and communication across warehouse, transportation, and customer service teams. Maintain operational records and performance data, support safety and food-safety compliance, and coordinate training, equipment, employee programs, and continuous improvement initiatives.
Requirements
Requires post-secondary education in supply chain, logistics, or a related field, or equivalent experience, along with strong analytical, organizational, interpersonal, and problem-solving abilities. Candidates should be highly proficient in Microsoft Office and demonstrate leadership, multitasking, and the ability to work independently or as part of a team; food-service distribution experience is an asset.
Skills
- Transportation Planning
- Workforce Scheduling
- Overtime Management
- Driver Coordination
- Safety Auditing
- Payroll Administration
- Route Planning
- Performance Reporting
- Preventive Maintenance
- Continuous Improvement
- Problem Solving
- Customer Service
- Organization
- Leadership
- Microsoft Office
- Data Analysis
Benefits
- Medical Coverage
- Dental Coverage
- Vision Coverage
Visa sponsorship
Not detected in the job text
Categories
- Transportation
- Logistics
- Management & Leadership
- Administrative
- Security & Safety
Keywords
- Supply Chain
- Logistics
- Transportation
- Workforce Planning
- Driver Scheduling
- Overtime Management
- Syntellic
- Paragon
- Xatanet
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Route Planning
- Payroll
- Performance Reporting
- Preventive Maintenance
- Safety Audits
- HACCP
- DQMP
- Continuous Improvement
- Safe Food for Canadians Regulations
- Global Food Safety Initiative
- Good Warehouse Practices
- Good Drivers Practices
- E-Learning
- Modified Work Program
- Food Service Distribution