Closed listing
Health and Wellness Admin Assistant
- Hobbema, AB, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
Similar jobs hiring now
Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Company Description Maskwacis Education Schools Commission (MESC) is the education authority for the Maskwacîs Cree and is owned and operated by Ermineskin Cree Nation, Louis Bull Tribe, Montana First Nation, and Samson Cree Nation. The head office is located in Maskwacis, approximately 70 km south of Edmonton, AB, within Treaty No. 6 territory. MESC delivers Indigenized curriculum across nine Maskwacîs schools, embedding Cree culture, language, and traditions in daily learning. The organization emphasizes Îyinîw Mâmitonehicikan, Nehiyawewin, Nehiyaw Pimâtisôwin, and Wâhkôhtowin, supporting holistic education grounded in Cree worldviews. Team members contribute to an environment that honors community, identity, and cultural continuity.
Role Description The Health and Wellness Admin Assistant is a full-time, on-site role based in Hobbema, AB, supporting the health and wellness initiatives within MESC schools. This role coordinates daily administrative tasks such as scheduling appointments, organizing meetings, maintaining records, and preparing reports for health and wellness programs. The position manages phone calls and email communications, responds to inquiries from staff, students, families, and community partners, and directs information to appropriate team members. The Health and Wellness Admin Assistant assists with clerical duties including data entry, filing, document preparation, and tracking program activities and supplies. This role works closely with health and wellness staff to support events, workshops, and outreach activities that promote student and community well-being.
Qualifications
Role Description The Health and Wellness Admin Assistant is a full-time, on-site role based in Hobbema, AB, supporting the health and wellness initiatives within MESC schools. This role coordinates daily administrative tasks such as scheduling appointments, organizing meetings, maintaining records, and preparing reports for health and wellness programs. The position manages phone calls and email communications, responds to inquiries from staff, students, families, and community partners, and directs information to appropriate team members. The Health and Wellness Admin Assistant assists with clerical duties including data entry, filing, document preparation, and tracking program activities and supplies. This role works closely with health and wellness staff to support events, workshops, and outreach activities that promote student and community well-being.
Qualifications
- Strong Administrative Assistance and Clerical Skills to manage scheduling, record keeping, document preparation, and data entry.
- Professional Phone Etiquette and Communication skills to handle inquiries, share information clearly, and support respectful interactions.
- Experience providing Executive Administrative Assistance or supporting managers, teams, or program leads in an office environment.
- Proficiency with office software (e.g., word processing, spreadsheets, email, databases) and the ability to learn new digital tools.
- Organizational and time-management abilities, with attention to detail and capacity to prioritize multiple tasks.
- Ability to work collaboratively with diverse teams, maintain confidentiality, and uphold trauma-informed, culturally responsive practices.
- Knowledge of, or willingness to learn about, Cree culture, language, and community contexts to support MESC’s vision.
- Previous experience in education, health, wellness, or community services is an asset; relevant certificate or diploma in office administration or a related field is preferred.
More about this job
Responsibilities
Coordinate administrative tasks for school health and wellness programs, including scheduling, meetings, records, reports, communications, data entry, and supply tracking. Support health and wellness staff with events, workshops, and outreach activities that promote student and community well-being.
Requirements
Candidates should have administrative and clerical skills, office software proficiency, strong organization and communication, and experience supporting managers, teams, or program leads. They must collaborate effectively, maintain confidentiality, and use trauma-informed, culturally responsive practices; knowledge of Cree culture or willingness to learn is expected, while relevant education or community-services experience is an asset.
Skills
- Administrative Assistance
- Clerical Skills
- Scheduling
- Record Keeping
- Document Preparation
- Data Entry
- Phone Etiquette
- Communication
- Executive Administrative Assistance
- Office Software Proficiency
- Organization
- Time Management
- Attention to Detail
- Confidentiality
- Collaboration
- Culturally Responsive Practices
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Healthcare
- Social Services
Keywords
- Administrative Assistance
- Clerical Duties
- Scheduling
- Appointment Coordination
- Meeting Organization
- Record Keeping
- Report Preparation
- Phone Communications
- Email Communications
- Data Entry
- Filing
- Document Preparation
- Program Activity Tracking
- Supply Tracking
- Office Software
- Word Processing
- Spreadsheets
- Databases
- Health and Wellness Programs
- Education
- Community Services
- Confidentiality
- Trauma-Informed Practices
- Culturally Responsive Practices
- Cree Culture