Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 8 days ago
IR
Health Information Clerk
Interlake-Eastern Regional Health Authority
Whitemouth, MB
- Full-time
Demonstrated proficiency in computer applications and in particular Microsoft Office programs.
Added 8 days ago
B
ADMINISTRATIVE ASSISTANT
BDC
Montreal, QC
- Full-time
Added 8 days ago
Health Information Clerk
Winnipeg Regional Health Authority
Whitemouth, MB
Demonstrated proficiency in computer applications and in particular Microsoft Office programs.
Added 8 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Selkirk, MB
…support for the day-to-day operations of the Community Health Office. The position of Administrative Assistant functions in a manner consistent with, and supports the Mission, Vision and…
Added 8 days ago
Admitting Clerk
Winnipeg Regional Health Authority
Ashern, MB
Medical Office Assistant / Medical Secretary Certification
Added 8 days ago
Admitting Clerk, Outpatient
Winnipeg Regional Health Authority
Selkirk, MB
Medical Office Assistant / Medical Secretary Certification.
Added 8 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 8 days ago
SJ
Unit Clerk 6M Oncology Hematology Medicine
St. Joseph's Health Centre, Toronto
Toronto, ON
- Temporary
…external health care providers, staff, patients, families, and administration to provide fair, timely and equitable patient access to…
Added 8 days ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
Assisting with billing and general office duties
Added 8 days ago
F
Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms
FutureSight
Canada
- Full-time
Added 8 days ago
SC
Office Administrator (Construction)
Sona Constructor Inc
Hamilton, ON
- Full-time
Strong Office Administration and Administrative Assistance skills to manage daily office operations and project documentation.
Added 8 days ago
G
Executive Assistant
GRADIENT
Montreal, QC
- Full-time
…records, support event and course logistics, and assist with office operations to keep day-to-day activities running smoothly. This role requires a proactive, detail-oriented professional…
Added 8 days ago
CI
Procurement Specialist
Calian in Space & Technology
Ottawa, ON
- Full-time
Added 8 days ago
AM
Office Administrator
Avalon Mechanical
Victoria, BC
- Full-time
Avalon Mechanical Consultants Ltd. currently has an opening for a full-time Office Administrator position in our Victoria office to start immediately. This exciting position is an integral…
Added 8 days ago
TW
Corporate Executive Assistant
Thrive Wealth Management
Regina, SK
- Full-time
Office administration certificate (or related field of study) or equivalent experience.
Added 8 days ago
TW
Receptionist
Thrive Wealth Management
Yorkton, SK
- Full-time
Added 8 days ago
SG
Purchaser - MH
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 8 days ago
G-
Administrative Manager - Industrial Services
GFL - Sewer Technologies Division
Acheson, AB
- Full-time
Added 8 days ago
IG
Contract Specialist
Insight Global
Montreal, QC
- $40 to $50 CAD / hour
- Contract
5-7+ years of contracts administration, contracts management, contract negotiation, or commercial/legal experience.
Added 8 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 8 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 8 days ago
IS
Front Desk Receptionist
InVision Staffing Services Inc.
Toronto, ON · Scarborough, ON
- Contract
Post-secondary Degree, Diploma, or Certificate in Office Administration or related field
Added 8 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 8 days ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
Assisting with billing and general office duties
Added 8 days ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Vancouver, BC
- $29.89 to $39.24 CAD / hour
- Full-time
Vancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the Vancouver Acute Administration team. Apply today to join our team!

Closed listing

MasTec Purnell Canada

Office Administrator

Alexis Whitecourt 232, AB, Canada
Whitecourt, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 21, 2026
Education: High school diploma
Experience: 2-3 years of relevant office support experience, administrative role, preferably in oil and gas and/or construction industry.
Posting language: English
Posted: Sep 21, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Join the MasTec Purnell Canada Team

We are a leading contractor in Western Canada, anchored by a team that is motivated, ambitious and inclusive. We are united by a commitment to safety and united by a passion for solutions and innovation.

MasTec Purnell Canada offers career opportunities for individuals looking to take part in Canada’s energy development, including the oil & gas, pipeline and industrial construction sectors. Guided by our Core Values of team, respect, excellence, integrity, duty and protect, we construct and maintain projects safely, reliably and with care and respect for the environment in which we operate.

Why Join Us?

Our Core Values are front and center and operationalized across the business
Individual contribution is rewarded and teamwork is encouraged
We maintain a commitment to a diverse and inclusive work environment where our employees can freely bring diverse perspectives and varied work experiences to work
Individual development is strongly encouraged and fostered (e.g., hands-on training and cross-functional project opportunities)

What we are offering:

At MasTec Purnell Canada, we believe our greatest asset is our people. We offer salaries and wages competitive for the construction industry, for our areas of operation, and based on years of experience, industry knowledge and qualifications. Specific compensation data associated with our career opportunities may be system generated and not an accurate reflection of MasTec Purnell Canada's market competitive wages or our total value proposition. We look forward to receiving your application and discussing specific compensation parameters as part of our hiring

POSITION SUMMARY:

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by providing administrative, reception and operational support to multiple departments. This role serves as the first point of contact for visitors, employees, customers, and vendors while coordinating office functions, maintaining accurate records, and supporting ticket administration. The Office Administrator works collaboratively to ensure information is accurate, organized, and completed in a timely manner, contributing to the overall success of the organization.

ESSENTIAL JOB FUNCTIONS:

Welcome and assist clients, vendors, employees, and visitors in a professional and courteous manner.
Answer, screen, and direct incoming phone calls and inquiries to the appropriate personnel.
Maintain a clean, organized, and professional reception and office environment.
Order and maintain office supplies, stationery, and kitchen inventory.
Support Ticket Administration by assisting with FieldCap tickets.
Cross-referencing FieldCap tickets with Salus tailgates to ensure all personnel are captured.
Verify that manual time entries are accurately recorded in FieldCap.
Support Accounts Payable by assisting with third-party invoices captured on daily tickets within FieldCap.
Support Payroll team with timesheet collection, data entry, and payroll reporting on weekly basis
Collaborate with other division offices to standardize and align process and procedures such as timecard collection, materials tracking, etc.
Maintain filing systems and administrative records, both electronic and paper.
Maintain meeting minutes as required.
Assist with incoming and outgoing mail, courier services, and office deliveries.
Provide support to field offices and operations with IT requests including but not limited to computer requests, and being first point of contact should IT support be required
Assist project service teams with miscellaneous duties including, but not limited to:

o Onboarding for new employees and support of digital onboarding process

o Daily timesheet management and tracking from field crews

Work with management to organize office functions such as safety luncheons, trainings, etc.
Maintain confidentiality of company and employee information.
Perform other administrative duties as assigned.

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

High school diploma required.
2-3 years of relevant office support experience, administrative role, preferably in oil and gas and/or construction industry.
Fluent with Microsoft suite including Office 365 and SharePoint.
Experience using Vista and FieldCap is an asset.

KNOWLEDGE & SKILLS:

Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for promoting and living out MasTec Purnell Canada’s 6 Core Values
Ambitious, pro-active, high-energy, positive attitude and a team player.
Strong attention to detail and organizational skills.
Basic computer proficiency and ability to learn new software.
Professional and customer-focused approach when interacting with clients, vendors, employees and appropriate personnel.
Sufficient verbal and written communication skills.
Ability to build rapport and effectively communicate with all levels in the organization.
Strict confidentiality and discretion of all private information is required.
Ability to self-manage, prioritize tasks, meet multiple deadlines and solve practical problems.

About employer

More about this job

Responsibilities

The Office Administrator manages daily office operations, including reception duties, supply inventory, and administrative support for multiple departments. They also assist with payroll, accounts payable, and ticket administration to ensure accurate record-keeping and process standardization.

Requirements

Candidates must have a high school diploma and 2-3 years of relevant office support experience, preferably in the oil, gas, or construction sectors. Proficiency in Microsoft Office 365 and SharePoint is required, with experience in Vista and FieldCap considered an asset.

Skills

Office administration
Reception
Data entry
Payroll support
Accounts payable support
Microsoft Office 365
SharePoint
FieldCap
Vista
Timecard management
Record keeping
Communication
Organizational skills
Attention to detail
Customer service
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Reception
Administrative Support
Oil and Gas
Construction
FieldCap
Vista
Microsoft Office 365
SharePoint
Payroll
Accounts Payable
Data Entry
Timecard Management
Inventory Management
Onboarding
Safety
Record Keeping
Customer Service
Vendor Management
IT Support

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Health Information Clerk

ADMINISTRATIVE ASSISTANT

Health Information Clerk

Administrative Assistant

Admitting Clerk

Admitting Clerk, Outpatient

Executive Assistant

Unit Clerk 6M Oncology Hematology Medicine

Administrative Assistant

Chief Revenue Officer (CRO) & Co-founder - AI for Small Law Firms