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Added 1 min ago
Better at Home Program Coordinator
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Part-time
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Internship
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Match Retail

Talent Acquisition and HR Coordinator - Bilingual

5770 Hurontario Street, Mississauga, ON, L5R 3G5, Canada

Job type: Full-time
Apply by: Sep 29, 2027
Posting language: English · French
Posted: Sep 29, 2026

Apply About employer

Applications open in a new tab.

Original job description

English section of this bilingual listing.

Overview

Talent Acquisition and HR Coordinator

Reports To: Manager of Talent and Onboarding

Location: Mississauga, ON (Hybrid – 3 days in the office)

Salary: $50,000 - $55,000/yr

We are actively hiring for this position

About Match Retail

Match Retail is a leading sales, training, and branded retail agency trusted by North America's most recognizable brands. We help companies thrive in retail through powerful customer engagement and scalable talent solutions. Our people are our edge - trained, supported, and empowered to make an impact where it matters most: in-store.

Overview

The Talent Acquisition and HR Coordinator plays a key role in supporting the employee lifecycle, with a strong focus on onboarding, HR administration, and Talent Acquisition support. This role works closely with Talent Acquisition, HR, Payroll, Hiring Managers, and internal stakeholders to help ensure new hires are prepared for Day One, employee records are maintained accurately, and HR processes are completed efficiently and on time. The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Coordinate onboarding from offer acceptance through Day One, including documentation, background checks, certifications, system setup, and new-hire readiness
Serve as a key point of contact for candidates and new hires throughout the onboarding process
Partner with Talent Acquisition and Hiring Managers to support a smooth transition from recruitment to employment
Maintain accurate employee records, HR system information, and confidential documentation
Support employee lifecycle changes including promotions, compensation updates, transfers, and offboarding
Assist with payroll-related employee changes, benefits administration, and RRSP updates
Respond to general employee HR inquiries and escalate complex or sensitive matters when appropriate
Support recruitment administration, including job postings, interview coordination, candidate communication, and hiring campaigns
Track outstanding onboarding and HR requirements and follow up with the appropriate stakeholders
Support employee communications, HR programs, reporting, audits, and recognition initiatives
Help ensure HR processes and documentation are completed accurately and in accordance with company requirements
Identify opportunities to improve onboarding, HR administration, and the overall employee experience

What We’re Looking For

Strong organizational skills and exceptional attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Comfortable working with confidential employee and candidate information
Strong judgment, professionalism, and discretion
Comfortable learning and working with HR systems, employee records, and administrative processes
Previous experience in HR administration, onboarding, recruitment coordination, or a related environment is an asset
Working knowledge of employment standards and HR practices is an asset
Strong customer-service mindset with a focus on employee experience
Proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
A collaborative team player who is proactive, organized, and dependable
English and French bilingual required

Why Join Match Retail?

Opportunity to work with leading national and global brands
Collaborative, performance-driven culture
Competitive compensation and benefits
Career growth and professional development opportunities

Interview Process

Our recruitment process is structured and transparent, with candidates assessed consistently against role-related criteria.

Step 1: Qualified candidates complete an initial phone or virtual interview with a Talent Acquisition Specialist.Step 2: Shortlisted candidates participate in a phone or virtual interview with the Hiring Manager.Step 3: Selected candidates attend an in-person or virtual interview with the Hiring Manager and relevant team members.

AI Disclosure

We use AI-assisted tools to help screen resumes for key skills and minimum requirements relevant to the role. All results are reviewed by our hiring team to ensure thoughtful and balanced decision making.

Match Retail is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all.

Read the full bilingual original

Overview

Talent Acquisition and HR Coordinator

Reports To: Manager of Talent and Onboarding

Location: Mississauga, ON (Hybrid – 3 days in the office)

Salary: $50,000 - $55,000/yr

We are actively hiring for this position

About Match Retail

Overview

Key Responsibilities

Coordinate onboarding from offer acceptance through Day One, including documentation, background checks, certifications, system setup, and new-hire readiness
Serve as a key point of contact for candidates and new hires throughout the onboarding process
Partner with Talent Acquisition and Hiring Managers to support a smooth transition from recruitment to employment
Maintain accurate employee records, HR system information, and confidential documentation
Support employee lifecycle changes including promotions, compensation updates, transfers, and offboarding
Assist with payroll-related employee changes, benefits administration, and RRSP updates
Respond to general employee HR inquiries and escalate complex or sensitive matters when appropriate
Support recruitment administration, including job postings, interview coordination, candidate communication, and hiring campaigns
Track outstanding onboarding and HR requirements and follow up with the appropriate stakeholders
Support employee communications, HR programs, reporting, audits, and recognition initiatives
Help ensure HR processes and documentation are completed accurately and in accordance with company requirements
Identify opportunities to improve onboarding, HR administration, and the overall employee experience

What We’re Looking For

Strong organizational skills and exceptional attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Comfortable working with confidential employee and candidate information
Strong judgment, professionalism, and discretion
Comfortable learning and working with HR systems, employee records, and administrative processes
Previous experience in HR administration, onboarding, recruitment coordination, or a related environment is an asset
Working knowledge of employment standards and HR practices is an asset
Strong customer-service mindset with a focus on employee experience
Proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
A collaborative team player who is proactive, organized, and dependable
English and French bilingual required

Why Join Match Retail?

Opportunity to work with leading national and global brands
Collaborative, performance-driven culture
Competitive compensation and benefits
Career growth and professional development opportunities

Interview Process

Our recruitment process is structured and transparent, with candidates assessed consistently against role-related criteria.

AI Disclosure

Match Retail is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all.

Coordonnateur(trice), acquisition de talents et ressources humaines

Relève de : Gestionnaire, acquisition de talents et intégration

Lieu : Mississauga, ON (mode hybride – 3 jours au bureau)

Salaire : 50 000 $ à 55 000 $ par année

Nous recrutons activement pour ce poste

À propos de Match Retail

Match Retail est une agence de premier plan spécialisée dans les ventes, la formation et le commerce de détail de marque, reconnue par certaines des marques les plus importantes en Amérique du Nord. Nous aidons les entreprises à réussir dans le secteur du commerce de détail grâce à des stratégies efficaces d’engagement client et à des solutions de gestion des talents évolutives. Notre personnel fait notre force : formé, soutenu et responsabilisé afin d’avoir un impact là où cela compte le plus : en magasin.

Aperçu du poste

Le ou la Coordonnateur(trice), acquisition de talents et ressources humaines joue un rôle clé dans le soutien du cycle de vie des employés, avec un fort accent sur l’intégration, l’administration des ressources humaines et le soutien aux activités d’acquisition de talents. Cette personne travaille en étroite collaboration avec les équipes d’acquisition de talents, des ressources humaines et de la paie, ainsi qu’avec les gestionnaires responsables de l’embauche et les parties prenantes internes, afin de s’assurer que les nouveaux employés sont prêts dès leur première journée, que les dossiers des employés sont tenus à jour avec exactitude et que les processus RH sont effectués efficacement et dans les délais. La personne idéale est très organisée, minutieuse et professionnelle, et sait gérer plusieurs priorités dans un environnement dynamique où les activités se déroulent à un rythme soutenu.

Principales responsabilités

Coordonner le processus d’intégration, de l’acceptation de l’offre jusqu’à la première journée, notamment la documentation, les vérifications des antécédents, les certifications, la configuration des systèmes et la préparation des nouveaux employés.
Agir comme principale personne-ressource pour les candidats et les nouveaux employés tout au long du processus d’intégration.
Collaborer avec l’équipe d’acquisition de talents et les gestionnaires responsables de l’embauche afin de faciliter une transition harmonieuse du recrutement à l’emploi.
Tenir à jour les dossiers des employés, les renseignements dans les systèmes RH et la documentation confidentielle.
Soutenir les changements liés au cycle de vie des employés, notamment les promotions, les mises à jour salariales, les transferts et les départs.
Participer aux changements liés à la paie, à l’administration des avantages sociaux et aux mises à jour des REER.
Répondre aux demandes générales des employés en matière de ressources humaines et transmettre les questions complexes ou sensibles aux personnes appropriées, au besoin.
Soutenir l’administration du recrutement, notamment l’affichage des postes, la coordination des entrevues, les communications avec les candidats et les campagnes de recrutement.
Effectuer le suivi des exigences liées à l’intégration et aux RH qui sont en suspens et assurer les suivis nécessaires auprès des parties prenantes concernées.
Soutenir les communications aux employés, les programmes RH, les rapports, les vérifications et les initiatives de reconnaissance.
Veiller à ce que les processus et la documentation RH soient complétés avec exactitude et conformément aux exigences de l’entreprise.
Repérer les occasions d’améliorer l’intégration, l’administration des RH et l’expérience globale des employés.

Profil recherché

Solides compétences organisationnelles et souci exceptionnel du détail.
Excellentes aptitudes en communication écrite et verbale.
Capacité à gérer plusieurs priorités et échéances dans un environnement dynamique.
Aisance à travailler avec des renseignements confidentiels sur les employés et les candidats.
Bon jugement, professionnalisme et discrétion.
Aisance à apprendre et à utiliser des systèmes RH, à gérer des dossiers d’employés et à effectuer des processus administratifs.
Une expérience antérieure en administration des RH, en intégration, en coordination du recrutement ou dans un environnement connexe constitue un atout.
Une connaissance pratique des normes d’emploi et des pratiques RH constitue un atout.
Excellent sens du service à la clientèle et souci de l’expérience employé.
Maîtrise de la suite Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel).
Esprit d’équipe, attitude proactive, organisation et fiabilité.
Bilinguisme en français et en anglais requis

Pourquoi vous joindre à Match Retail?

Occasion de travailler avec des marques nationales et internationales de premier plan.
Culture collaborative axée sur la performance.
Rémunération et avantages sociaux concurrentiels.
Possibilités d’évolution de carrière et de perfectionnement professionnel.

Processus d’entrevue

Notre processus de recrutement est structuré et transparent. Les candidats sont évalués de façon uniforme selon des critères liés au poste.

Étape 1 : Les candidats qualifiés participent à une première entrevue téléphonique ou virtuelle avec un(e) spécialiste en acquisition de talents.

Étape 2 : Les candidats retenus participent à une entrevue téléphonique ou virtuelle avec le gestionnaire responsable de l’embauche.

Étape 3 : Les candidats sélectionnés participent à une entrevue en personne ou virtuelle avec le gestionnaire responsable de l’embauche et les membres concernés de l’équipe.

Avis concernant l’utilisation de l’IA

Nous utilisons des outils d’intelligence artificielle pour nous aider à analyser les CV en fonction des compétences clés et des exigences minimales liées au poste. Tous les résultats sont examinés par notre équipe de recrutement afin d’assurer une prise de décision réfléchie et équilibrée.

Match Retail est un employeur qui souscrit au principe de l’égalité d’accès à l’emploi. Nous valorisons la diversité et nous nous engageons à favoriser un environnement inclusif pour tous.

Apply About employer

More about this job

Responsibilities

The Talent Acquisition and HR Coordinator supports the employee lifecycle, focusing on onboarding, HR administration, and recruitment coordination. This role ensures accurate record-keeping, payroll support, and effective communication with internal stakeholders and new hires.

Requirements

The ideal candidate possesses strong organizational skills, attention to detail, and proficiency in Microsoft Office. Bilingualism in English and French is required, along with a professional demeanor and the ability to manage multiple priorities in a fast-paced environment.

Skills

Talent acquisition
HR administration
Onboarding
Payroll support
Employee lifecycle management
Microsoft Office
Communication skills
Organizational skills
Attention to detail
Customer service
Bilingualism
HR systems
Record keeping
Confidentiality
Problem solving

Benefits

Competitive compensation
Benefits
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Talent Acquisition
Human Resources
Onboarding
Payroll
Employee Lifecycle
Recruitment
HR Administration
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Bilingual
Employment Standards
Retail Agency
Customer Engagement
HR Systems
Documentation
Background Checks
Benefits Administration
RRSP
Corporate
Administrative Processes
Performance-driven culture

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