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Added 33 mins ago
XI
Senior Engineering Manager
Xplore Inc.
Markham, ON
- Full-time
We are looking for an experienced Senior Engineering Manager to lead and grow a team of software developers as we embark on a company-wide transformation. This is your chance to use…
Added 1 hour ago
TS
General Manager – HVAC Distribution
TalentSphere Staffing Solutions
Kelowna, BC
- Full-time
TalentSphere Staffing Solutions is representing a well-established HVAC equipment distributor in the recruitment of a General Manager for its Kelowna branch operation and the Okanagan region
Added 1 hour ago
TS
Site Superintendent
TalentSphere Staffing Solutions
Vancouver, BC
- Full-time
Work with the Project Manager, develop and maintain master project schedule with input from subcontractors
Added 1 hour ago
TS
Site Superintendent
TalentSphere Staffing Solutions
Winnipeg, MB
- Full-time
Work with the Project Manager, develop and maintain master project schedule with input from subcontractors
Added 2 hours ago
Z
Technical Consultant (Custom Software)
Zazz
Canada
- Full-time
Own selected client accounts. Be the main client contact for a portfolio of accounts, working alongside Project Managers on scope, risks, and delivery. You are the client's partner, not the…
Added 2 hours ago
IS
Customer Success Manager - Quebec
InnovMetric Software Inc.
QC
- Full-time
By joining our team as a Customer Success Manager, you will be responsible for proactive customer engagement, personalized guidance, and cross-functional collaboration to support customer…
Added 3 hours ago
SP
Bilingual Customer Success Manager (French/English)
Salesforce Partner Canada
Montreal, QC
- Full-time
The Customer Success Manager (CSM) is a versatile expert responsible for ensuring high-value customers who purchase the Signature Success Plan achieve a significant return on their…
Added 5 hours ago
Apple Field Engineer
Optimal Growth Technologies
Ottawa, ON
Configure device settings, user accounts, connectivity and application permissions.
Added 7 hours ago
A
Senior Technical Sales & Business Development Manager
AQYR
Montreal, QC
- Full-time
…projects. You will engage directly with mine owners and operators, engineering consultancies, EPCs and EPCMs to identify opportunities, influence project decisions and develop long-term…
Added 12 hours ago
OH
Senior Product Manager, ONE ID
Ontario Health | Santé Ontario
ON · Ontario, Canada
- Full-time
Flexible health care or wellness spending accounts, plus an inclusive program to support your overall well-being
Added 13 hours ago
CO
Operator II - Building Maintenance
City of Fort Saskatchewan
Fort Saskatchewan, AB
- Full-time
…Maintenance Level I and Level II Certification, 5th Class Power Engineering Certification and/or Alberta Refrigeration Certification are considered assets. Fall Arrest Training, Elevated…
Added 13 hours ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Oakville, ON
- Full-time
…be the main conduit of information between the construction manager and the team for cost, revenue, cash flow information. Do you have strong mentorship skills? You will have the…
Added 13 hours ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Toronto, ON
- Full-time
…be the main conduit of information between the construction manager and the team for cost, revenue, cash flow information. Do you have strong mentorship skills? You will have the…
Added 13 hours ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS
- Full-time
…be the main conduit of information between the construction manager and the team for cost, revenue, cash flow information. Do you have strong mentorship skills? You will have the…
Added 13 hours ago
EI
Office Manager
EBC Inc.
Mississauga, ON
- Full-time
We are looking for an Office Manager who shares that philosophy and wants to play a central role in creating an exceptional workplace experience for our employees, clients, partners, and…
Added 13 hours ago
N
Director of AI Delivery
nesto
Toronto, ON
- Full-time
Chair eval review. Run the weekly review of agent performance evidence and turn it into build and tuning priorities for Engineering. Data Scientists produce the evidence. You review it and…
Added 13 hours ago
N
Director of AI Delivery
nesto
Montreal, QC
- Full-time
Chair eval review. Run the weekly review of agent performance evidence and turn it into build and tuning priorities for Engineering. Data Scientists produce the evidence. You review it and…
Added 14 hours ago
WF
Divisional Controller
West Fraser
Manning, AB
- Full-time
…solving, and other items as assigned. Reporting to the Mill Manager, the Controller is a key part of mill management providing analytical support for all financial…
Added 14 hours ago
T
Senior Demand Generation Manager
Trulioo
Remote, Canada
- Full-time
- Remote
Reporting to the Head of Marketing, the Senior Demand Generation Manager is responsible for owning net new pipeline for mid-market and enterprise accounts, with a real account-based motion…
Added 14 hours ago
A
Customer Success Manager
AppifyLab
Success, SK
- Full-time
Appifylab is looking for a proactive and customer-focused Customer Success Manager to build, manage, and grow relationships with both local and international clients. In this role, you will…
Added 15 hours ago
M
Gestionnaire, Ingénierie du Hub de données et Produits de données/Manager, Data Hub Eng & Data Products
McKesson
Montreal, QC
- Full-time
Added 16 hours ago
ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS · Oakville, ON · Toronto, ON
…be the main conduit of information between the construction manager and the team for cost, revenue, cash flow information. Do you have strong mentorship skills? You will have the…
Added 16 hours ago
R
Intermediate Accountant, Revenue and Receivables
REV
Calgary, AB
- Full-time
Working directly with the Controller, the Intermediate Accountant, Revenue & Receivables owns REV’s accounts receivable and revenue accounting, from customer invoicing and collections…
Added 16 hours ago
OH
Senior Product Manager, ONE ID
Ontario Health
Toronto, ON
- Full-time
Flexible health care or wellness spending accounts, plus an inclusive program to support your overall well-being
Added 16 hours ago
MC
Project Coordinator
MatchBox Consulting Group
New Westminster, BC
- Contract
…and meeting materials. You will report to a Senior Project Manager, work closely with the program team and stakeholders, and suggest changes or alternatives to the program and project…

MatchBox Consulting Group

Project Coordinator

New Westminster, BC, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 25, 2026
Experience: 7+ years of IT program and project coordination experience
Posting language: English
Posted: Oct 26, 2026

Original job description

MatchBox Consulting is urgently seeking a Project Coordinator for a 12 -month contract opportunity at our New Westminster based public sector client. This is a hybrid role 2 days on site and 3 days remote.

Project Coordinator, Yard and Charge Management Solution

About The Role

We are looking for an experienced Project Coordinator to support a yard and charge management solution program. You will handle the recurring work that keeps the program on track, including day-to-day project finances, contract administration, correspondence, reporting, and meeting materials. You will report to a Senior Project Manager, work closely with the program team and stakeholders, and suggest changes or alternatives to the program and project managers where useful.

Key Responsibilities

Planning and tracking: Help document goals, work packages, schedules, and risks. Maintain program plans, tracking lists, and related documents.
Meetings: Organize and attend program meetings, take notes, and prepare minutes. Flag issues to the program manager and recommend solutions.
Finances: Help develop and monitor budgets, approve invoices within your authority, and reconcile monthly variance reports. Produce monthly, quarterly, and annual financial reports covering current spend and forecasts.
Communications: Act as a liaison for internal and external communications. Draft and proofread correspondence, reports, forms, and written procedures.
Vendors and contracts: Help evaluate and select consultants, coordinate with vendors, track their timeliness and contract compliance, and escalate quality concerns. Work with Strategic Sourcing on new hires, contract extensions, follow-ups, and purchase order maintenance.
Procurement and delivery: Prepare procurement specifications and track product delivery, warranty, and installation against program milestones.
Governance: Prepare and submit program governance, gating, and funding paperwork after review with the project and program managers.
Onboarding and offboarding: Coordinate accounts, system access, access cards, and hardware for new and departing team members. Orient new hires to team materials and documentation.

Typical Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Status reports covering milestones, issues, risks, and decisions
Contract documents such as SOWs, RFIs, and RFPs
Governance and change approval documents
Meeting agendas and minutes

Qualifications

7+ years of IT program and project coordination experience
Experience managing project or program financials, including regular reporting
Previous vendor contract coordination experience
Strong organizational, time management, analytical, communication, and writing skills
Ability to gather and consolidate information from many sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project, Project Online, and OneDrive
Strong SharePoint experience, including custom lists and workflow development
Accuracy and attention to detail in a fast-paced environment
IT infrastructure experience is highly desirable
Public sector experience is valuable

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply About employer

More about this job

Responsibilities

Coordinate planning, schedules, risks, meetings, communications, finances, contracts, procurement, and governance documentation for a yard and charge management solution program. Track vendor performance and product delivery, prepare reports and meeting materials, and coordinate onboarding and offboarding for team members.

Requirements

Requires 7+ years of IT program and project coordination experience, including project or program financial reporting and vendor contract coordination. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office and project tools, and strong SharePoint experience; IT infrastructure and public sector experience are desirable.

Skills

Project Coordination
Program Planning
Schedule Tracking
Risk Management
Project Financial Management
Budget Reporting
Vendor Coordination
Contract Administration
Procurement
Stakeholder Communication
Meeting Coordination
Governance Documentation
Microsoft Office
Microsoft Project
Project Online
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Yard And Charge Management Solution
IT Program Coordination
Project Coordination
Program Planning
Work Packages
Schedules
Risk Management
Project Financials
Budgets
Variance Reports
Financial Forecasts
Vendor Management
Contract Administration
Statements Of Work
Requests For Information
Requests For Proposals
Procurement Specifications
Governance
Change Approval
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Visio
Microsoft Project
Project Online
OneDrive
SharePoint
Custom Lists
Workflow Development

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