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Added 3 hours ago
SH
Mechanical and Electrical Project Coordinator 2026-223-SB
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
The Mechanical and Electrical Project Coordinator will support Actionmarguerite will provide mechanical and electrical systems leadership in the forms of planning and executing multiple…
Added 3 hours ago
Mechanical and Electrical Project Coordinator 2026-223-SB
Winnipeg Regional Health Authority
Winnipeg, MB
The Mechanical and Electrical Project Coordinator will support Actionmarguerite will provide mechanical and electrical systems leadership in the forms of planning and executing multiple…
Added 3 hours ago
Fish Passage Coordinator (Civil)
Aecon
Fredericton, NB
…proudly serves public and private sector clients through its Construction and Concessions…
Added 3 hours ago
Technical Coordinator
Aecon
Fredericton, NB
Coordinate technical exchanges between engineering and construction teams.
Added 4 hours ago
Marine Coordinator
Aecon
Fredericton, NB
…proudly serves public and private sector clients through its Construction and Concessions…
Added 4 hours ago
Electrical Coordinator
Aecon
Fredericton, NB
…proudly serves public and private sector clients through its Construction and Concessions…
Added 9 hours ago
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Project Field Coordinator, Mine
Nutrien
Vanscoy, SK
- Full-time
Reporting to the Mine Maintenance Engineering & Capital Projects Senior Supervisor, the Project Field Coordinator is responsible for the coordination and safe execution of field…
Added 9 hours ago
MI
Communication Coordinator
McAsphalt Industries Limited
Toronto, ON · Scarborough, ON
- Full-time
With more than 500 employees and a national network of 26 terminals, we bring together technical expertise, innovative products, specialized transportation and decades of industry…
Added 9 hours ago
SC
Civil Designer – Civil 3D proficient
SYSTRA Canada
Toronto, ON
- Full-time
Coordinate the civil model with the OMSF BIM Coordinator and multidisciplinary teams.
Added 9 hours ago
ST
Logistics Coordinator
Securitas Technology Canada
Ottawa, ON · Kanata, ON
- $70,000 to $77,000 CAD / year
- Full-time
…in over 85 countries.Applications include civil engineering, construction, environmental, mining, mining exploration, quarry, underwater, structural health, human annoyance, military, and…
Added 10 hours ago
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Bim Specialist
Actalent
Ottawa, ON
- $38 to $45 CAD / hour
- Full-time
…BIM/VDC models and installation drawings for complex, large-scale construction projects. The Intermediate/Experienced Electrical BIM Specialist / Coordinator plays a key role in aligning…
Added 10 hours ago
Security Systems Installation Coordinator
Talencore
ON · Central Toronto (North Toronto West), Ontario
…hiring a hands-on, detail-oriented Security Systems Installation Coordinator to support our installation team - from project coordination and equipment preparation to job-site…
Added 10 hours ago
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Civil Designer - Civil 3D proficient
SYSTRA
Toronto, ON
- Full-time
Coordinate the civil model with the OMSF BIM Coordinator and multidisciplinary teams.
Added 10 hours ago
SS
Security Systems Installation Coordinator
Spotter Security
ON · Markham, Ontario
- Full-time
…for a hands-on, detail-oriented Security Systems Installation Coordinator to support our installation team - from project coordination and equipment preparation for job-site…
Added 10 hours ago
P
Quality Coordinator
PACT
ON · Mississauga, Ontario
- Full-time
The Quality Coordinator supports the Quality Manager in implementing quality assurance activities across assigned project areas within the Airfield Electrical & Civil Sub-Program. This role…
Added 11 hours ago
VC
Project Support Coordinator
VanMar Constructors ON Inc.
Guelph, ON
- Full-time
For more than 50 years, VanMar has built a reputation for quality construction, strong relationships, and a commitment to the communities where we work. We are looking for an experienced…
Added 11 hours ago
BG
Coordonnateur·trice des ventes | Sales Coordinator
Brandt Group of Companies
Trois-Rivières, QC
- Full-time
Brandt is currently seeking a Sales Coordinator for our Trois-Rivières Construction and Forestry location.
Added 11 hours ago
Reliability Coordinator
Domtar Products
Port Mellon, BC
Reporting to the Maintenance Superintendent, the Reliability Coordinator will lead the implementation and execution of reliability excellence initiatives, applying a reliability-centered…
Added 11 hours ago
BH
Property Representative 1 - Distribution Acquisitions
BC Hydro
Vancouver, BC
- Full-time
…agreements; performs site inspections; reviews development and construction plans; ensures work is carried out in accordance with plans, agreements and safety requirements; follows up with…
Added 11 hours ago
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Dealer Development Sales Coordinator
Brandt Group of Companies
Regina, SK
- Full-time
Brandt Industries is currently seeking a Dealer Development Sales Coordinator for our Regina, SK location.
Added 11 hours ago
BG
Sales Coordinator
Brandt Group of Companies
Vernon, BC
- Full-time
Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Vernon Construction and Forestry location.
Added 11 hours ago
P
Quality Coordinator (Night)
PACT
ON · Mississauga, Ontario
- Full-time
PACT (Pearson Accelerator Construction Team) is a General Partnership
Added 11 hours ago
A
Fit Technician
Ardene
Laval, QC
- Full-time
We are looking for a Fit Technician to join our team! The candidate for this role will be responsible for technical aspects of the styles, prepare and organize fit samples. The Fit…
Added 12 hours ago
BG
Sales Coordinator
Brandt Group of Companies
Calgary, AB
- Full-time
Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Calgary Construction and Forestry location.
Added 12 hours ago
HC
Technical Director
Harbourfront Centre
Toronto, ON
- Full-time
Direct Reports: Technical Coordinator & Technicians

MatchBox Consulting Group

Project Coordinator

New Westminster, BC, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 25, 2026
Experience: 7+ years of IT program and project coordination experience
Posting language: English
Posted: Oct 26, 2026

Original job description

MatchBox Consulting is urgently seeking a Project Coordinator for a 12 -month contract opportunity at our New Westminster based public sector client. This is a hybrid role 2 days on site and 3 days remote.

Project Coordinator, Yard and Charge Management Solution

About The Role

We are looking for an experienced Project Coordinator to support a yard and charge management solution program. You will handle the recurring work that keeps the program on track, including day-to-day project finances, contract administration, correspondence, reporting, and meeting materials. You will report to a Senior Project Manager, work closely with the program team and stakeholders, and suggest changes or alternatives to the program and project managers where useful.

Key Responsibilities

Planning and tracking: Help document goals, work packages, schedules, and risks. Maintain program plans, tracking lists, and related documents.
Meetings: Organize and attend program meetings, take notes, and prepare minutes. Flag issues to the program manager and recommend solutions.
Finances: Help develop and monitor budgets, approve invoices within your authority, and reconcile monthly variance reports. Produce monthly, quarterly, and annual financial reports covering current spend and forecasts.
Communications: Act as a liaison for internal and external communications. Draft and proofread correspondence, reports, forms, and written procedures.
Vendors and contracts: Help evaluate and select consultants, coordinate with vendors, track their timeliness and contract compliance, and escalate quality concerns. Work with Strategic Sourcing on new hires, contract extensions, follow-ups, and purchase order maintenance.
Procurement and delivery: Prepare procurement specifications and track product delivery, warranty, and installation against program milestones.
Governance: Prepare and submit program governance, gating, and funding paperwork after review with the project and program managers.
Onboarding and offboarding: Coordinate accounts, system access, access cards, and hardware for new and departing team members. Orient new hires to team materials and documentation.

Typical Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Status reports covering milestones, issues, risks, and decisions
Contract documents such as SOWs, RFIs, and RFPs
Governance and change approval documents
Meeting agendas and minutes

Qualifications

7+ years of IT program and project coordination experience
Experience managing project or program financials, including regular reporting
Previous vendor contract coordination experience
Strong organizational, time management, analytical, communication, and writing skills
Ability to gather and consolidate information from many sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project, Project Online, and OneDrive
Strong SharePoint experience, including custom lists and workflow development
Accuracy and attention to detail in a fast-paced environment
IT infrastructure experience is highly desirable
Public sector experience is valuable

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

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More about this job

Responsibilities

Coordinate planning, schedules, risks, meetings, communications, finances, contracts, procurement, and governance documentation for a yard and charge management solution program. Track vendor performance and product delivery, prepare reports and meeting materials, and coordinate onboarding and offboarding for team members.

Requirements

Requires 7+ years of IT program and project coordination experience, including project or program financial reporting and vendor contract coordination. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office and project tools, and strong SharePoint experience; IT infrastructure and public sector experience are desirable.

Skills

Project Coordination
Program Planning
Schedule Tracking
Risk Management
Project Financial Management
Budget Reporting
Vendor Coordination
Contract Administration
Procurement
Stakeholder Communication
Meeting Coordination
Governance Documentation
Microsoft Office
Microsoft Project
Project Online
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Yard And Charge Management Solution
IT Program Coordination
Project Coordination
Program Planning
Work Packages
Schedules
Risk Management
Project Financials
Budgets
Variance Reports
Financial Forecasts
Vendor Management
Contract Administration
Statements Of Work
Requests For Information
Requests For Proposals
Procurement Specifications
Governance
Change Approval
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Visio
Microsoft Project
Project Online
OneDrive
SharePoint
Custom Lists
Workflow Development

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