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Added 14 mins ago
DE
Senior Electrical Estimator / Operations Manager
D&S Electric
Williams Lake, BC
- Full-time
We’re Hiring: Senior Electrical Estimator / Operations Manager
Added 14 mins ago
A
Sales & Service Lead (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
Lead an exceptional guest experience on the floor through assessing the level of guest connection and technical product education and supporting team members to address gaps through…
Added 14 mins ago
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Sales & Service Lead (Full-Time) - Carrefour Laval
ALO
Laval, QC
- Full-time
Lead an exceptional guest experience on the floor through assessing the level of guest connection and technical product education and supporting team members to address gaps through…
Added 29 mins ago
JS
Quality Management System (QMS) Lead
JFE Shoji Power Canada Inc.
Burlington, ON
- $110,000 to $120,000 CAD / year
- Full-time
Support Senior Quality Manager and other organization leaders on external, customer, and corporate audits.
Added 29 mins ago
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Senior Manager, Cloud & AI Security
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Calgary, AB · Edmonton, AB
- Full-time
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Added 29 mins ago
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- Full-time
Worley Canada Construction is seeking an experienced Project Procurement Manager to join our Edmonton Procurement team. This role is accountable for developing and executing project…
Added 29 mins ago
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- Full-time
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Added 44 mins ago
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Renal Assistant - Renal Dialysis
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Internship
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Added 44 mins ago
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Occupational Therapy Assistant - Rehabilitation & Supportive Care
Nova Scotia Health Authority
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- Internship
Reporting to the Program Manager of the Rehabilitation and Supportive Care Services portfolio, and under the supervision of an Occupational Therapist, the Occupational Therapy Assistant…
Added 44 mins ago
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Pharmacy Technician
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Toronto, ON
- Full-time
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HSE Site Representative
WSP in Canada
AB · Edmonton, AB
- Full-time
…as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is completed in accordance with…
Added 44 mins ago
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Maintenance of Rolling Stock Manager
Transdev Canada
Brampton, ON
- $115,000 to $145,000 CAD / year
- Full-time
Transdev Canada is hiring a Maintenance of Rolling Stock Manager for our Brampton, Ontario location
Added 44 mins ago
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HSE Site Representative
WSP in Canada
AB · Alberta, Canada
- Full-time
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Added 44 mins ago
Senior Manager, Change & Operational Readiness, Global Transaction Banking - Toronto
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Added 58 mins ago
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Maintenance of Rolling Stock Manager
Transdev Canada
Brampton, ON
- $115,000 to $145,000 CAD / year
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Transdev Canada is hiring a Maintenance of Rolling Stock Manager for our Brampton, Ontario location
Added 58 mins ago
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Analyste en dynamique de vol/Flight Dynamics Analyst
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- Full-time
The Flight Dynamics Analyst is a technical member of the Flight Dynamics group responsible for conducting and monitoring orbit maintenance operations of customer satellites and the Flight…
Added 58 mins ago
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Lead Product Manager, Technical
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Canada
- Full-time
This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Lead Product Manager, Technical based in Canada.
Added 58 mins ago
WI
HSE Site Representative
WSP in Canada
Toronto, ON
- Full-time
…as part of the WSP field team and reporting to the Project Manager, you’ll provide hands-on health and safety support to crews while helping ensure work is completed in accordance with…
Added 58 mins ago
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Quality Management System (QMS) Lead
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- $110,000 to $120,000 CAD / year
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Support Senior Quality Manager and other organization leaders on external, customer, and corporate audits.
Added 58 mins ago
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Work with Technical Account Manager, Service Manager, and Product Manager to define service programs
Added 1 hour ago
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Sr. Environmental Construction Project Manager
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- $119,000 to $175,000 USD / year
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Working with our strong technical team, you will be responsible for meeting internal and external client objectives and project-specific internal financial goals.
Added 1 hour ago
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Sr. Environmental Construction Project Manager
Jacobs
Calgary, AB
- $119,000 to $175,000 USD / year
- Full-time
Working with our strong technical team, you will be responsible for meeting internal and external client objectives and project-specific internal financial goals.
Added 1 hour ago
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Sr. Environmental Construction Project Manager
Jacobs
AB · Edmonton, AB
- $119,000 to $175,000 USD / year
- Full-time
Working with our strong technical team, you will be responsible for meeting internal and external client objectives and project-specific internal financial goals.
Added 1 hour ago
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Physician Compensation Analyst | PIP Superuser
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MatchBox Consulting Group

Project Coordinator

New Westminster, BC, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 25, 2026
Experience: 7+ years of IT program and project coordination experience
Posting language: English
Posted: Oct 26, 2026

Original job description

MatchBox Consulting is urgently seeking a Project Coordinator for a 12 -month contract opportunity at our New Westminster based public sector client. This is a hybrid role 2 days on site and 3 days remote.

Project Coordinator, Yard and Charge Management Solution

About The Role

We are looking for an experienced Project Coordinator to support a yard and charge management solution program. You will handle the recurring work that keeps the program on track, including day-to-day project finances, contract administration, correspondence, reporting, and meeting materials. You will report to a Senior Project Manager, work closely with the program team and stakeholders, and suggest changes or alternatives to the program and project managers where useful.

Key Responsibilities

Planning and tracking: Help document goals, work packages, schedules, and risks. Maintain program plans, tracking lists, and related documents.
Meetings: Organize and attend program meetings, take notes, and prepare minutes. Flag issues to the program manager and recommend solutions.
Finances: Help develop and monitor budgets, approve invoices within your authority, and reconcile monthly variance reports. Produce monthly, quarterly, and annual financial reports covering current spend and forecasts.
Communications: Act as a liaison for internal and external communications. Draft and proofread correspondence, reports, forms, and written procedures.
Vendors and contracts: Help evaluate and select consultants, coordinate with vendors, track their timeliness and contract compliance, and escalate quality concerns. Work with Strategic Sourcing on new hires, contract extensions, follow-ups, and purchase order maintenance.
Procurement and delivery: Prepare procurement specifications and track product delivery, warranty, and installation against program milestones.
Governance: Prepare and submit program governance, gating, and funding paperwork after review with the project and program managers.
Onboarding and offboarding: Coordinate accounts, system access, access cards, and hardware for new and departing team members. Orient new hires to team materials and documentation.

Typical Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Status reports covering milestones, issues, risks, and decisions
Contract documents such as SOWs, RFIs, and RFPs
Governance and change approval documents
Meeting agendas and minutes

Qualifications

7+ years of IT program and project coordination experience
Experience managing project or program financials, including regular reporting
Previous vendor contract coordination experience
Strong organizational, time management, analytical, communication, and writing skills
Ability to gather and consolidate information from many sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project, Project Online, and OneDrive
Strong SharePoint experience, including custom lists and workflow development
Accuracy and attention to detail in a fast-paced environment
IT infrastructure experience is highly desirable
Public sector experience is valuable

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply About employer

More about this job

Responsibilities

Coordinate planning, schedules, risks, meetings, communications, finances, contracts, procurement, and governance documentation for a yard and charge management solution program. Track vendor performance and product delivery, prepare reports and meeting materials, and coordinate onboarding and offboarding for team members.

Requirements

Requires 7+ years of IT program and project coordination experience, including project or program financial reporting and vendor contract coordination. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office and project tools, and strong SharePoint experience; IT infrastructure and public sector experience are desirable.

Skills

Project Coordination
Program Planning
Schedule Tracking
Risk Management
Project Financial Management
Budget Reporting
Vendor Coordination
Contract Administration
Procurement
Stakeholder Communication
Meeting Coordination
Governance Documentation
Microsoft Office
Microsoft Project
Project Online
SharePoint

Visa sponsorship

Not detected in the job text

Keywords

Yard And Charge Management Solution
IT Program Coordination
Project Coordination
Program Planning
Work Packages
Schedules
Risk Management
Project Financials
Budgets
Variance Reports
Financial Forecasts
Vendor Management
Contract Administration
Statements Of Work
Requests For Information
Requests For Proposals
Procurement Specifications
Governance
Change Approval
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Visio
Microsoft Project
Project Online
OneDrive
SharePoint
Custom Lists
Workflow Development

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