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Added 2 mins ago
H
Sr. Channel Sales Representative
Honeywell
Burnaby, BC
- Full-time
Reporting to the Fire and SAS Director of Sales, the Senior Regional Sales Manager will manage all aspects of engagements with existing and new customers for Honeywell Enterprise Fire…
Added 2 mins ago
B
Manager, Business Restructuring & Turnaround Services
BDO
Vancouver, BC
- Full-time
Our Vancouver office is looking for a Manager to join our Corporate Restructuring team.
Added 2 mins ago
SC
Assistant Manager-6 Month Contract
Staples Canada
Burnaby, BC
- Full-time
As an Assistant Manager, you will enable operational and sales excellence, ensuring that both our customers and associates have exceptional experiences. You will break down barriers and…
Added 2 mins ago
C
Deli Manager - Central Plains Rosetown
Co-op
Rosetown, SK
- Part-time
· You believe in building relationships and collaborating to deliver solutions that matter most, and you recognize the value that different perspectives bring to meet shared objectives.
Added 2 mins ago
C
Sommelier (8th Street Liquor M35) Saskatoon, SK - Saskatoon Co-op
Co-op
Saskatoon, SK
- Full-time
…grocery, liquor, pharmacy, petroleum and lubricants, home and building solutions, and agricultural supplies including fertilizer. To learn more about who we are, visit…
Added 17 mins ago
Senior Manager, Data & Analytics
Domtar Products
Montreal, QC
The location in Montreal, (Quebec, Canada), is seeking talent to fill the position of Senior Manager, Data & Analytics. This job is full-time permanent.
Added 17 mins ago
AW
Banking Administrator
Aviso Wealth
Remote, Canada
- $46,000 to $55,000 CAD / year
- Full-time
- Remote
…administration and management, and over 1,000 employees. We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners,…
Added 17 mins ago
AW
Banking Administrator
Aviso Wealth
Remote, Canada
- $46,000 to $55,000 CAD / year
- Full-time
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Added 17 mins ago
Store Manager | Park Place Shopping Centre
TELUS
Lethbridge, AB
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Added 17 mins ago
B
Manager, Client Engagement - Wayfinding
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- $100,000 to $150,000 CAD / year
- Full-time
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Added 17 mins ago
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Personal Banking Associate (Full time)- Cap- Rouge
TD
Quebec, QC · Cap-Rouge, QC
- Full-time
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Added 32 mins ago
VG
Seasonal Equipment Operator
Vantage Group
Hamilton, ON
- $37.81 CAD / hour
- Temporary
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Senior Technical Account Manager
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Remote, Canada
- $185,000 to $222,000 CAD / year
- Full-time
- Remote
6+ years of experience in a customer-facing technical role, such as Technical Account Manager, resident solutions architect, professional services engineer, or consulting role.
Added 32 mins ago
Z
Client Account Manager
ZayZoon
Remote, Canada
- $67,000 to $106,000 CAD / year
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- Full-time
…visible representative of Digital Technology. Reporting to the Manager, Regional Service Delivery, you will provide end-to-end technology support for more than 200 users across a corporate…
Added 32 mins ago
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- $19 to $21 CAD / hour
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Oversee the responsibilities of the Store Manager in the absence of SM or ASM
Added 47 mins ago
EE
Purchaser
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AB · Clairmont, AB
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Added 47 mins ago
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Business Development Representative (Engineering) - Toronto, ON
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We’re looking for a Business Development Representative to join our team in the GTA. Reporting to the Engineering Solutions Manager, you’ll play a crucial role in driving growth and…
Added 47 mins ago
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Business Development Representative (Engineering) - Vancouver, BC
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Senior Manager, Finance
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Added 48 mins ago
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Global Category Manager, Mechanical - Business Line Analytical
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Added 1 hour ago
PV
Store Assistant Manager (H)
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Added 1 hour ago
PV
Store Manager
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MatchBox Consulting Group

Project Coordinator (Budget & Forecasting)

New Westminster, BC, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 28, 2026
Experience: 7+ years of IT project and project coordination experience
Posting language: English
Posted: Oct 29, 2026

Original job description

MatchBox is urgently seeking a Project Coordinator (Budget and Forecasting) for a 17-month contract role at our New Westminster, BC based client. This is a hybrid role 2 days on site and 3 days remote per week.

Project Coordinator

About The Role

Our client’s technology services division is supporting a Budgeting and Forecasting replacement project that will modernize the organization’s financial planning, budgeting, forecasting, and reporting. The project will assess and implement a fit-for-purpose solution to replace the existing legacy platform and improve process efficiency, data quality, collaboration, and visibility across Finance and enterprise stakeholders.

The Project Coordinator will work closely with the Project Manager, Finance business owners, technology teams, Strategic Sourcing, external consultants and vendors, and other stakeholders to support planning, requirements coordination, procurement, governance, and implementation readiness.

Responsibilities

Project Planning and Coordination

Maintain the project plan and track actions, risks, issues, decisions, and dependencies.
Help document goals, objectives, work packages, schedules, and risks.
Identify technical resources and help determine the need for external resources.
Coordinate project evaluations and help define success measures for each project or phase.
Recommend process and documentation improvements to the Project Manager and project team.

Meetings, Communication, and Reporting

Plan, coordinate, and attend project meetings; prepare agendas and minutes.
Act as liaison for internal and external communications, keeping stakeholders informed.
Prepare status reports, correspondence, special reports, analyses, and recommendations.
Draft, edit, and proofread project documents, forms, tools, and written procedures.
Research and summarize information from surveys, studies, and other sources.

Financial Management

Help develop, monitor, and administer project budgets.
Approve invoices within defined authority levels, and review and reconcile monthly variance reports.
Produce monthly, quarterly, and annual financial reports on current spend and spending forecasts.
Coordinate administrative activities to support project funding.

Procurement and Vendor Management

Develop procurement specifications.
Take part in the evaluation and selection of consultants and vendors, and coordinate contract evaluation and selection.
Track product delivery, warranty, and installation against project milestones.
Monitor vendor activity for timeliness, contract compliance, and quality, and escalate issues as needed.
Work with Strategic Sourcing on hiring resources, contract extensions, follow-ups, and purchase order maintenance.

Governance

Administer project governance paperwork, and ensure gating and funding documentation is completed, reviewed with the Project Manager, and submitted.
Flag issues to the Project Manager and help track and resolve them, recommending solutions for budget, scheduling, and technology concerns.

Onboarding and Offboarding

Onboard new hires: coordinate account, system, and access card setup, hardware preparation and testing, and provide introductory training and team materials (e.g., SharePoint site, document storage).
Offboard departing resources: coordinate termination of account, system, and access card privileges, and the return of hardware and access cards.

Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Project status reports covering milestones, issues, risks, and decisions
Project meeting agendas and minutes
Project close-out support and document updates
Other deliverables as required

Qualifications

7+ years of IT project and project coordination experience
Experience with IT infrastructure (highly desirable)
Experience managing project financials, including producing regular reports
Previous vendor contract coordination experience
Excellent organizational and time management skills
Strong analytical, communication, and writing skills
Ability to gather, analyze, and consolidate information from a variety of sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project Online, SharePoint, and OneDrive
Accuracy and attention to detail in a fast-paced environment
Public sector experience (an asset)

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply About employer

More about this job

Responsibilities

Coordinate planning, requirements, procurement, governance, and implementation readiness for a financial budgeting and forecasting system replacement project. Maintain project plans and records, prepare reports and meeting materials, monitor budgets and vendors, and support onboarding, offboarding, and project close-out.

Requirements

Requires 7+ years of IT project and project coordination experience, including project financial reporting and vendor contract coordination; IT infrastructure experience is highly desirable. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office, and experience with Microsoft Project Online, SharePoint, and OneDrive; public sector experience is an asset.

Skills

Project Coordination
Project Planning
Budget Management
Financial Reporting
Forecasting
Risk and Issue Management
Stakeholder Communication
Vendor Management
Procurement Coordination
Contract Coordination
Governance Documentation
Requirements Coordination
Microsoft Office
Microsoft Project Online
SharePoint
OneDrive

Visa sponsorship

Not detected in the job text

Keywords

IT Project Coordination
Budgeting
Forecasting
Financial Planning
Project Planning
Project Management
Project Financials
Budget Monitoring
Financial Reporting
Risk Management
Issue Tracking
Requirements Coordination
Procurement
Vendor Management
Contract Coordination
Strategic Sourcing
Project Governance
Implementation Readiness
IT Infrastructure
Microsoft Office
Outlook
Word
Excel
PowerPoint
Visio
Microsoft Project Online
SharePoint
OneDrive
Public Sector

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