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Added 26 mins ago
LC
Senior Manager, Travel and Event Compliance
Loblaw Companies Limited
Brampton, ON
- Full-time
Acting as the central point of coordination across business teams, leaders, Sourcing, Procurement, Finance and external vendors, this role provides oversight of travel and event operations,…
Added 55 mins ago
RB
Manager, Culinary Innovation, Burger King, Canada
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Toronto, ON · Corp - Toronto Corporate Office
- Full-time
The Manager, Culinary Innovation for Canada will own the culinary pipeline with a strong profitability lens, driving product development, cost optimization and commercialization for Burger…
Added 1 hour ago
E
Manager, Clinical Contracts
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- Full-time
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Added 1 hour ago
VG
Seasonal Equipment Operator
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- $37.81 CAD / hour
- Temporary
Position SummaryReporting to the Manager, Airside Operations, the Seasonal Equipment Operator / Maintenance Person maintains Hamilton International Airport facilities, grounds, and…
Added 1 hour ago
BC
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Meet Bunzl Standard KPI Goals. (Hiring Manager to Elaborate)
Added 1 hour ago
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Partner with the Warehouse Manager on inventory use and material requisitions.
Added 1 hour ago
NF
Grocery Department Manager Full Time Day
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Paradise, NL
- Full-time
We’re looking for Talented Passionate Leaders with a proven record of delighting customers and growing sales. As a Manager in, you will have an immediate impact on sales and customer…
Added 1 hour ago
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Global Category Manager, Mechanical - Business Line Analytical
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Quebec, QC
- Full-time
Are you a sourcing professional who can turn strategy into action? ABB's Analytical business line is looking for a Global Category Manager to own the mechanical category - covering…
Added 1 hour ago
OL
General Manager
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Surrey, BC
- $110,000 to $118,000 CAD / year
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PICS Society is seeking a General Manager for Guru Nanak Diversity Village Care Community. The General Manager will be part of the Senior Management and Administration team in the PICS…
Added 2 hours ago
TA
Brampton Shoppers World - Sales Associate - Part Time
The Aldo Group Inc / Le Groupe Aldo Inc.
Brampton, ON
- Part-time
…recognized wholesale and licensed partner, leading the design, sourcing, and distribution of fashion-forward footwear, handbags, and accessories. Our portfolio features well-known brands…
Added 2 hours ago
LC
Grocery Department Manager Full Time Day
Loblaw Companies Limited
Paradise, NL
- Full-time
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Added 2 hours ago
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Produce Department Manager Full Time Day
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Thunder Bay, ON
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Viande Assistant Gérant/Superviseur temps plein jour
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Montreal, QC
- Full-time
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Added 2 hours ago
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PC Express Department Manager
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Winnipeg, MB
- Full-time
We’re looking for Talented Passionate Leaders with a proven record of delighting customers and growing sales. As a Manager in one of our stores, you will have an immediate impact on sales…
Added 2 hours ago
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Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
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Your time will be split between working within Prospr advisor team (reporting to an ADP Sales Manager) and gaining exposure to the role of a standalone advisor (working with the local Sun…
Added 2 hours ago
SL
Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
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Brossard, QC · Montreal, QC · Saint-Jean-sur-Richelieu, QC
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Your time will be split between working within Prospr advisor team (reporting to an ADP Sales Manager) and gaining exposure to the role of a standalone advisor (working with the local Sun…
Added 2 hours ago
SL
Student, Data Analyst (Winter-Summer-Fall 2027)
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Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
Reporting to the Manager, Data and Analytics, the Data Analyst Co-op will be responsible for the maintenance analytical solutions for the Sunlife Private Wealth team. As a member of the…
Added 2 hours ago
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Conseiller/Conseillère stagiaire, Programme de perfectionnement du conseiller -Possibilités d'emploi -futures/Advisor Trainee- Advisor Development Program -Future Opportunities
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Added 2 hours ago
MT
Manager, Office Services & Facilities
Miller Thomson LLP
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We are looking for a Manager, Office Services & Facilities to join the team in our Toronto Office!
Added 2 hours ago
IF
Foodservice Sales Manager
iSpice Foods
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- Full-time
…foodservice, retail, industrial, and private label sectors. With sourcing capabilities spanning more than 75 countries and blending and milling operations across North America, iSpice is…
Added 2 hours ago
MC
Project Coordinator (Budget & Forecasting)
MatchBox Consulting Group
New Westminster, BC
- Contract
The Project Coordinator will work closely with the Project Manager, Finance business owners, technology teams, Strategic Sourcing, external consultants and vendors, and other stakeholders…
Added 2 hours ago
A
Senior Buyer
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Fort Erie, ON
- Full-time
The Senior Buyer reports to the Purchasing Manager and is responsible for proactively maintaining the movements of materials from suppliers to ensure uninterrupted deliverables to all…
Added 3 hours ago
FC
Team Manager Insurance Operations
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Mississauga, ON
- Full-time
The Team Manager, Insurance Operations is responsible for establishing and leading Fidelity Wealth's Insurance Operations function. This is a foundational leadership role accountable for…
Added 3 hours ago
LC
Centre de jardinage Assistant Gérant/Superviseur temps partiel jour
Loblaw Companies Limited
Montreal, QC
- Part-time
…and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE…
Added 3 hours ago
MI
Intermediate Full-Stack Developer
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Remote, Canada
- $70,000 to $90,000 CAD / year
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…over time with coaching from the Growth tech lead and your…

MatchBox Consulting Group

Project Coordinator (Budget & Forecasting)

New Westminster, BC, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 28, 2026
Experience: 7+ years of IT project and project coordination experience
Posting language: English
Posted: Oct 29, 2026

Original job description

MatchBox is urgently seeking a Project Coordinator (Budget and Forecasting) for a 17-month contract role at our New Westminster, BC based client. This is a hybrid role 2 days on site and 3 days remote per week.

Project Coordinator

About The Role

Our client’s technology services division is supporting a Budgeting and Forecasting replacement project that will modernize the organization’s financial planning, budgeting, forecasting, and reporting. The project will assess and implement a fit-for-purpose solution to replace the existing legacy platform and improve process efficiency, data quality, collaboration, and visibility across Finance and enterprise stakeholders.

The Project Coordinator will work closely with the Project Manager, Finance business owners, technology teams, Strategic Sourcing, external consultants and vendors, and other stakeholders to support planning, requirements coordination, procurement, governance, and implementation readiness.

Responsibilities

Project Planning and Coordination

Maintain the project plan and track actions, risks, issues, decisions, and dependencies.
Help document goals, objectives, work packages, schedules, and risks.
Identify technical resources and help determine the need for external resources.
Coordinate project evaluations and help define success measures for each project or phase.
Recommend process and documentation improvements to the Project Manager and project team.

Meetings, Communication, and Reporting

Plan, coordinate, and attend project meetings; prepare agendas and minutes.
Act as liaison for internal and external communications, keeping stakeholders informed.
Prepare status reports, correspondence, special reports, analyses, and recommendations.
Draft, edit, and proofread project documents, forms, tools, and written procedures.
Research and summarize information from surveys, studies, and other sources.

Financial Management

Help develop, monitor, and administer project budgets.
Approve invoices within defined authority levels, and review and reconcile monthly variance reports.
Produce monthly, quarterly, and annual financial reports on current spend and spending forecasts.
Coordinate administrative activities to support project funding.

Procurement and Vendor Management

Develop procurement specifications.
Take part in the evaluation and selection of consultants and vendors, and coordinate contract evaluation and selection.
Track product delivery, warranty, and installation against project milestones.
Monitor vendor activity for timeliness, contract compliance, and quality, and escalate issues as needed.
Work with Strategic Sourcing on hiring resources, contract extensions, follow-ups, and purchase order maintenance.

Governance

Administer project governance paperwork, and ensure gating and funding documentation is completed, reviewed with the Project Manager, and submitted.
Flag issues to the Project Manager and help track and resolve them, recommending solutions for budget, scheduling, and technology concerns.

Onboarding and Offboarding

Onboard new hires: coordinate account, system, and access card setup, hardware preparation and testing, and provide introductory training and team materials (e.g., SharePoint site, document storage).
Offboard departing resources: coordinate termination of account, system, and access card privileges, and the return of hardware and access cards.

Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Project status reports covering milestones, issues, risks, and decisions
Project meeting agendas and minutes
Project close-out support and document updates
Other deliverables as required

Qualifications

7+ years of IT project and project coordination experience
Experience with IT infrastructure (highly desirable)
Experience managing project financials, including producing regular reports
Previous vendor contract coordination experience
Excellent organizational and time management skills
Strong analytical, communication, and writing skills
Ability to gather, analyze, and consolidate information from a variety of sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project Online, SharePoint, and OneDrive
Accuracy and attention to detail in a fast-paced environment
Public sector experience (an asset)

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply About employer

More about this job

Responsibilities

Coordinate planning, requirements, procurement, governance, and implementation readiness for a financial budgeting and forecasting system replacement project. Maintain project plans and records, prepare reports and meeting materials, monitor budgets and vendors, and support onboarding, offboarding, and project close-out.

Requirements

Requires 7+ years of IT project and project coordination experience, including project financial reporting and vendor contract coordination; IT infrastructure experience is highly desirable. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office, and experience with Microsoft Project Online, SharePoint, and OneDrive; public sector experience is an asset.

Skills

Project Coordination
Project Planning
Budget Management
Financial Reporting
Forecasting
Risk and Issue Management
Stakeholder Communication
Vendor Management
Procurement Coordination
Contract Coordination
Governance Documentation
Requirements Coordination
Microsoft Office
Microsoft Project Online
SharePoint
OneDrive

Visa sponsorship

Not detected in the job text

Keywords

IT Project Coordination
Budgeting
Forecasting
Financial Planning
Project Planning
Project Management
Project Financials
Budget Monitoring
Financial Reporting
Risk Management
Issue Tracking
Requirements Coordination
Procurement
Vendor Management
Contract Coordination
Strategic Sourcing
Project Governance
Implementation Readiness
IT Infrastructure
Microsoft Office
Outlook
Word
Excel
PowerPoint
Visio
Microsoft Project Online
SharePoint
OneDrive
Public Sector

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