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Added 19 mins ago
UO
E-Commerce Coordinator
University of British Columbia
Vancouver, BC · UBCV | UBC Bookstore / NCE (BOOK)
- $4,383 to $4,596 CAD / month
- Full-time
The E-Commerce Coordinator carries out moderately complex clerical and/or typing tasks, including preparing, reviewing and publishing product listings on the UBC Bookstore website. Working…
Added 34 mins ago
SB
Service Coordinator- Supply Chain (contract)
Scandinavian Building Services
Toronto, ON · GTA, ON
- Contract
…Connect. As we continue to grow we are looking to add a Service Coordinator-Supply Chain (ON-SITE) to the Scandi…
Added 1 hour ago
Project Coordinator
WF Group Inc.
Kitchener, ON
The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes,…
Added 1 hour ago
M(
Order Desk Coordinator, Procurement
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
As a member of the Procurement team, you will be helping to support the purchasing and receiving of largely commercial products and services for several MLSE operations and locations,…
Added 1 hour ago
SB
Service Coordinator- Supply Chain (contract)
Scandinavian Building Services
AB · Edmonton, AB
- Contract
…Connect. As we continue to grow we are looking to add a Service Coordinator-Supply Chain (ON-SITE) to the Scandi…
Added 1 hour ago
CG
Production Coordinator
Canada Goose
Montreal, QC
- Full-time
The Production Coordinator plays a key role in keeping production running smoothly by ensuring materials, data, and communication flow efficiently across teams. This role supports Raw…
Added 2 hours ago
Project Coordinator
Spartan Controls Ltd.
Calgary, AB
We are currently seeking a Project Coordinator for our Valves, Actuation & Measurement team, in Calgary. Reporting to the Manager, Coordinators, you will be responsible for processing…
Added 2 hours ago
BC
MEP Assistant Project Manager
Broccolini Construction Inc.
ON · Ottawa, Ontario
- Full-time
…entry-level managerial role and a transitional step from MEP Project Coordinator to MEP Project Manager, working with roughly 70–75% autonomy under the guidance of an MEP Project…
Added 2 hours ago
BC
Project Coordinator - Industrial West
Bird Construction
Edmonton, AB
- Full-time
Project Coordinator - Industrial WestThe Project Coordinator - Industrial West is responsible for supporting the successful planning, execution, and closeout of fabrication projects. This…
Added 3 hours ago
AI
Proposal Coordinator
Ainsworth Inc
Mississauga, ON
- Full-time
The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal…
Added 5 hours ago
Fleet Maintenance - Fleet Maintenance Coordinator
The Erb Group
Vaudreuil-Dorion, QC
We are currently seeking an organized and detail-oriented Fleet Coordinator to join our Fleet Maintenance team in Vaudreuil-Dorion, Quebec.
Added 5 hours ago
MC
Project Coordinator (Budget & Forecasting)
MatchBox Consulting Group
New Westminster, BC
- Contract
The Project Coordinator will work closely with the Project Manager, Finance business owners, technology teams, Strategic Sourcing, external consultants and vendors, and other stakeholders…
Added 5 hours ago
MP
Clinic Coordinator (14 Month Maternity Leave Coverage)
McAtee Psychology
Calgary, AB
- Temporary
We are seeking a highly organized and personable Clinic Coordinator to join our team. In this role, you will be a key part of the client experience, supporting scheduling, intake, billing,…
Added 6 hours ago
Warehouse Manager, Fleet and Facilities
Enercare
AB
…closely with Supply Chain, Operations, Service, Installation, Procurement, and Finance…
Added 6 hours ago
CC
Engineering Lab Coordinator - Onsite
Curtiss-Wright Corporation
Ottawa, ON · Canada-Ottawa
- Full-time
The Engineering Lab Coordinator is responsible for maintaining engineering laboratory equipment, test benches, and equipment tracking records; coordinating calibration activities and…
Added 7 hours ago
BI
Product Development Coordinator - Internship Winter 2027 | Coordonnateur·trice au développement de produits – Stage Hiver 2027
Behaviour Interactive
Montreal, QC
- Internship
Behaviour is looking for a Product Development Coordinator intern to join the Merchandising team and support Dead by Daylight consumer products from concept to delivery. Are you game ? 🎮✨
Added 18 hours ago
PB
Construction Manager
PCH Builders
Calgary, AB
- Full-time
…and on-site crews while coordinating closely with the Project Coordinator, Supply Chain, and other internal partners. This role combines full-cycle planning and commercial discipline with a…
Added 19 hours ago
V
Project & Shutdown Management Lead
Vale
Canada
- Full-time
…This also includes management of detailed engineering design, procurement, project controls, systems, construction support, and management services for individual…
Added 21 hours ago
CC
Assistant Project Manager
CGI Constructors
Mississauga, ON
- Full-time
Support tendering, scope review, purchase orders, subcontracts, and procurement tracking to help ensure materials and services are secured when required.
Added 22 hours ago
Capital Program Support Coordinator
Government of Alberta
AB
The Capital Program Support Coordinator provides specialized administrative, financial, procurement, contract, project, and program support for the Crown Land Infrastructure Capital…
Added 22 hours ago
MR
Assistant Manager, Procurement
Mount Royal University
Calgary, AB
- Full-time
Mount Royal University is seeking an Assistant Manager, Procurement to join our Procurement Services Group, located at our Lincoln Park Campus.
Added 23 hours ago
UO
Laboratory Operations Lead
University of Alberta
Edmonton, AB
- Full-time
…planning, equipment lifecycle management, vendor negotiations, and procurement alignment while ensuring strict compliance with regulatory standards. Beyond facilities management, the role…
Added 23 hours ago
MP
Sr. Project Coordinator - ICI Construction
Michael Page
ON · Ontario, Canada
- $70,000 to $80,000 CAD / year
- Full-time
As a Senior Project Coordinator, you will play a key role in the planning, coordination, and execution of ICI and residential new build projects from pre-construction through closeout.…
Added 1 day ago
LS
CIVIL CONSTRUCTION PROJECT MANAGER
Landmark Solutions
Salmon Arm, BC
- Full-time
Support procurement of materials, subcontracted work, and project services in coordination with Landmark teams.
Added 1 day ago
BC
Material Coordinator
Bird Construction
Regina, SK
- Full-time
3–5 years of experience in materials coordination, inventory management, logistics, procurement, or construction operations.

MatchBox Consulting Group

Project Coordinator (Budget & Forecasting)

New Westminster, BC, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 28, 2026
Experience: 7+ years of IT project and project coordination experience
Posting language: English
Posted: Oct 29, 2026

Original job description

MatchBox is urgently seeking a Project Coordinator (Budget and Forecasting) for a 17-month contract role at our New Westminster, BC based client. This is a hybrid role 2 days on site and 3 days remote per week.

Project Coordinator

About The Role

Our client’s technology services division is supporting a Budgeting and Forecasting replacement project that will modernize the organization’s financial planning, budgeting, forecasting, and reporting. The project will assess and implement a fit-for-purpose solution to replace the existing legacy platform and improve process efficiency, data quality, collaboration, and visibility across Finance and enterprise stakeholders.

The Project Coordinator will work closely with the Project Manager, Finance business owners, technology teams, Strategic Sourcing, external consultants and vendors, and other stakeholders to support planning, requirements coordination, procurement, governance, and implementation readiness.

Responsibilities

Project Planning and Coordination

Maintain the project plan and track actions, risks, issues, decisions, and dependencies.
Help document goals, objectives, work packages, schedules, and risks.
Identify technical resources and help determine the need for external resources.
Coordinate project evaluations and help define success measures for each project or phase.
Recommend process and documentation improvements to the Project Manager and project team.

Meetings, Communication, and Reporting

Plan, coordinate, and attend project meetings; prepare agendas and minutes.
Act as liaison for internal and external communications, keeping stakeholders informed.
Prepare status reports, correspondence, special reports, analyses, and recommendations.
Draft, edit, and proofread project documents, forms, tools, and written procedures.
Research and summarize information from surveys, studies, and other sources.

Financial Management

Help develop, monitor, and administer project budgets.
Approve invoices within defined authority levels, and review and reconcile monthly variance reports.
Produce monthly, quarterly, and annual financial reports on current spend and spending forecasts.
Coordinate administrative activities to support project funding.

Procurement and Vendor Management

Develop procurement specifications.
Take part in the evaluation and selection of consultants and vendors, and coordinate contract evaluation and selection.
Track product delivery, warranty, and installation against project milestones.
Monitor vendor activity for timeliness, contract compliance, and quality, and escalate issues as needed.
Work with Strategic Sourcing on hiring resources, contract extensions, follow-ups, and purchase order maintenance.

Governance

Administer project governance paperwork, and ensure gating and funding documentation is completed, reviewed with the Project Manager, and submitted.
Flag issues to the Project Manager and help track and resolve them, recommending solutions for budget, scheduling, and technology concerns.

Onboarding and Offboarding

Onboard new hires: coordinate account, system, and access card setup, hardware preparation and testing, and provide introductory training and team materials (e.g., SharePoint site, document storage).
Offboard departing resources: coordinate termination of account, system, and access card privileges, and the return of hardware and access cards.

Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Project status reports covering milestones, issues, risks, and decisions
Project meeting agendas and minutes
Project close-out support and document updates
Other deliverables as required

Qualifications

7+ years of IT project and project coordination experience
Experience with IT infrastructure (highly desirable)
Experience managing project financials, including producing regular reports
Previous vendor contract coordination experience
Excellent organizational and time management skills
Strong analytical, communication, and writing skills
Ability to gather, analyze, and consolidate information from a variety of sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project Online, SharePoint, and OneDrive
Accuracy and attention to detail in a fast-paced environment
Public sector experience (an asset)

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply About employer

More about this job

Responsibilities

Coordinate planning, requirements, procurement, governance, and implementation readiness for a financial budgeting and forecasting system replacement project. Maintain project plans and records, prepare reports and meeting materials, monitor budgets and vendors, and support onboarding, offboarding, and project close-out.

Requirements

Requires 7+ years of IT project and project coordination experience, including project financial reporting and vendor contract coordination; IT infrastructure experience is highly desirable. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office, and experience with Microsoft Project Online, SharePoint, and OneDrive; public sector experience is an asset.

Skills

Project Coordination
Project Planning
Budget Management
Financial Reporting
Forecasting
Risk and Issue Management
Stakeholder Communication
Vendor Management
Procurement Coordination
Contract Coordination
Governance Documentation
Requirements Coordination
Microsoft Office
Microsoft Project Online
SharePoint
OneDrive

Visa sponsorship

Not detected in the job text

Keywords

IT Project Coordination
Budgeting
Forecasting
Financial Planning
Project Planning
Project Management
Project Financials
Budget Monitoring
Financial Reporting
Risk Management
Issue Tracking
Requirements Coordination
Procurement
Vendor Management
Contract Coordination
Strategic Sourcing
Project Governance
Implementation Readiness
IT Infrastructure
Microsoft Office
Outlook
Word
Excel
PowerPoint
Visio
Microsoft Project Online
SharePoint
OneDrive
Public Sector

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