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Added 7 mins ago
UW
Marketing Coordinator
United Way British Columbia
Burnaby, BC
- $82,100.2 CAD / year
- Full-time
Reporting to the Director, Marketing and Digital Engagement, the Coordinator, Marketing executes direct mail and email solicitation writing, production and stewardship, and grows UWBC's…
Added 7 mins ago
LU
Social Media Coordinator
Love Ur Curls®
Mississauga, ON
- Full-time
We’re looking for a creative, social-first Social Media Coordinator to grow and engage the Love Ur Curls® community through culturally relevant storytelling and compelling short-form…
Added 7 mins ago
#R
Administrative Coordinator - Mechanical Contractor
#twiceasnice Recruiting
Winnipeg, MB
- $40,000 to $48,000 CAD / year
- Full-time
Administrative Coordinator (Project Documentation Support)
Added 7 mins ago
Assistant Site Superintendent and HSE Coordinator
Strategic Group
Edmonton, AB
…community-focused projects. With strong support from senior management, you will play a critical role in project execution and contribute innovative ideas throughout the construction…
Added 7 mins ago
JI
Customer Success Coordinator
Jumbo Interactive
Calgary, AB
- Full-time
The Customer Success Coordinator supports the successful delivery of lottery campaigns from planning through completion. Working closely with Lottery Delivery, Project Management,…
Added 22 mins ago
M
Quality Coordinator
Mainroad
Cranbrook, BC
- Full-time
…diploma in Engineering, Business Administration, or Construction/Project Management is required, or an equivalent combination of education, skills, and…
Added 36 mins ago
BA
People & Culture Coordinator
B+H Architects
Toronto, ON · B+H Canada Toronto
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 36 mins ago
SJ
People & Culture Coordinator
Surbana Jurong Group
Toronto, ON · B+H Canada Toronto
- Full-time
Our teams provide multidisciplinary services across the project lifecycle, from planning and design through to delivery and management, supporting clients across sectors including…
Added 36 mins ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 51 mins ago
PH
Operations Coordinator, Advancing Health
Providence Healthcare
Vancouver, BC
- Temporary
…Outcomes at St. Paul's Hospital is looking for an Operations Coordinator to help create a welcoming, organized, efficient, and collaborative workplace where researchers, scientists,…
Added 1 hour ago
Procurement Coordinator (Construction)
PACT
ON · Mississauga, Ontario
The Procurement Coordinator plays a vital role in supporting the procurement function for a large-scale aviation infrastructure project. The Procurement Coordinator is responsible for…
Added 1 hour ago
H
Project Coordinator
Hays
AB · Edmonton, AB
- $55,000 to $70,000 CAD / year
- Full-time
This is a great opportunity for a Project Coordinator who is ready to learn from an established project management group and site teams across a diverse portfolio of commercial construction…
Added 1 hour ago
CO
Project Coordinator
City of Surrey
Surrey, BC
- $50.9 to $57.67 CAD / hour
- Full-time
Reporting to the Director, Project Delivery, this is a technical position providing project coordination to the Surrey-Langley Skytrain Project (SLSP) Team and across internal City…
Added 1 hour ago
Fuel Coordinator
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Added 1 hour ago
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Stripe
Toronto, ON
As a Workplace Design Coordinator at Stripe, you will help maintain and improve design quality across our global office portfolio. In this role, you will manage design standards and…
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…witness points, contractor QA/QC oversight, non-conformance management, and the system turnover packages that move each system from construction through commissioning to Operations. This is…
Added 1 hour ago
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…This is a site leader's seat, not a lead hand's: you read the project plan and the schedule, run the progress meetings for your scope, work directly with contractors and external parties,…
Added 1 hour ago
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Vancouver, BC · BC
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You have a working knowledge of scheduling and project management software
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Familiar with different types of project delivery methods such as Lump Sum, Design Build, Construction Management and Unit Price.
Added 1 hour ago
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Field Coordinator
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Added 2 hours ago
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Project Coordinator
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The Project Coordinator plays a key role in supporting the successful delivery of two active transit programs by providing day-to-day coordination support. Working closely with project…
Added 2 hours ago
A
BIM Coordinator
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Coordinate the integration of discipline‑specific BIM models into project federated models while ensuring alignment with project standards and established workflows.
Added 2 hours ago
Coordinator, Construction Services
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The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 2 hours ago
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Senior Project Coordinator – Dagmar
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Join us as a Senior Project Coordinator where you will play a key leadership role in the daily coordination and management of your assigned civil works projects. Reporting to the Project…

MatchBox Consulting Group

Project Coordinator (Budget & Forecasting)

New Westminster, BC, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Nov 28, 2026
Experience: 7+ years of IT project and project coordination experience
Posting language: English
Posted: Oct 29, 2026

Original job description

MatchBox is urgently seeking a Project Coordinator (Budget and Forecasting) for a 17-month contract role at our New Westminster, BC based client. This is a hybrid role 2 days on site and 3 days remote per week.

Project Coordinator

About The Role

Our client’s technology services division is supporting a Budgeting and Forecasting replacement project that will modernize the organization’s financial planning, budgeting, forecasting, and reporting. The project will assess and implement a fit-for-purpose solution to replace the existing legacy platform and improve process efficiency, data quality, collaboration, and visibility across Finance and enterprise stakeholders.

The Project Coordinator will work closely with the Project Manager, Finance business owners, technology teams, Strategic Sourcing, external consultants and vendors, and other stakeholders to support planning, requirements coordination, procurement, governance, and implementation readiness.

Responsibilities

Project Planning and Coordination

Maintain the project plan and track actions, risks, issues, decisions, and dependencies.
Help document goals, objectives, work packages, schedules, and risks.
Identify technical resources and help determine the need for external resources.
Coordinate project evaluations and help define success measures for each project or phase.
Recommend process and documentation improvements to the Project Manager and project team.

Meetings, Communication, and Reporting

Plan, coordinate, and attend project meetings; prepare agendas and minutes.
Act as liaison for internal and external communications, keeping stakeholders informed.
Prepare status reports, correspondence, special reports, analyses, and recommendations.
Draft, edit, and proofread project documents, forms, tools, and written procedures.
Research and summarize information from surveys, studies, and other sources.

Financial Management

Help develop, monitor, and administer project budgets.
Approve invoices within defined authority levels, and review and reconcile monthly variance reports.
Produce monthly, quarterly, and annual financial reports on current spend and spending forecasts.
Coordinate administrative activities to support project funding.

Procurement and Vendor Management

Develop procurement specifications.
Take part in the evaluation and selection of consultants and vendors, and coordinate contract evaluation and selection.
Track product delivery, warranty, and installation against project milestones.
Monitor vendor activity for timeliness, contract compliance, and quality, and escalate issues as needed.
Work with Strategic Sourcing on hiring resources, contract extensions, follow-ups, and purchase order maintenance.

Governance

Administer project governance paperwork, and ensure gating and funding documentation is completed, reviewed with the Project Manager, and submitted.
Flag issues to the Project Manager and help track and resolve them, recommending solutions for budget, scheduling, and technology concerns.

Onboarding and Offboarding

Onboard new hires: coordinate account, system, and access card setup, hardware preparation and testing, and provide introductory training and team materials (e.g., SharePoint site, document storage).
Offboard departing resources: coordinate termination of account, system, and access card privileges, and the return of hardware and access cards.

Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Project status reports covering milestones, issues, risks, and decisions
Project meeting agendas and minutes
Project close-out support and document updates
Other deliverables as required

Qualifications

7+ years of IT project and project coordination experience
Experience with IT infrastructure (highly desirable)
Experience managing project financials, including producing regular reports
Previous vendor contract coordination experience
Excellent organizational and time management skills
Strong analytical, communication, and writing skills
Ability to gather, analyze, and consolidate information from a variety of sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project Online, SharePoint, and OneDrive
Accuracy and attention to detail in a fast-paced environment
Public sector experience (an asset)

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply About employer

More about this job

Responsibilities

Coordinate planning, requirements, procurement, governance, and implementation readiness for a financial budgeting and forecasting system replacement project. Maintain project plans and records, prepare reports and meeting materials, monitor budgets and vendors, and support onboarding, offboarding, and project close-out.

Requirements

Requires 7+ years of IT project and project coordination experience, including project financial reporting and vendor contract coordination; IT infrastructure experience is highly desirable. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office, and experience with Microsoft Project Online, SharePoint, and OneDrive; public sector experience is an asset.

Skills

Project Coordination
Project Planning
Budget Management
Financial Reporting
Forecasting
Risk and Issue Management
Stakeholder Communication
Vendor Management
Procurement Coordination
Contract Coordination
Governance Documentation
Requirements Coordination
Microsoft Office
Microsoft Project Online
SharePoint
OneDrive

Visa sponsorship

Not detected in the job text

Keywords

IT Project Coordination
Budgeting
Forecasting
Financial Planning
Project Planning
Project Management
Project Financials
Budget Monitoring
Financial Reporting
Risk Management
Issue Tracking
Requirements Coordination
Procurement
Vendor Management
Contract Coordination
Strategic Sourcing
Project Governance
Implementation Readiness
IT Infrastructure
Microsoft Office
Outlook
Word
Excel
PowerPoint
Visio
Microsoft Project Online
SharePoint
OneDrive
Public Sector

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