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Added 1 min ago
CO
Environmental Compliance Coordinator
City of Windsor
Windsor, ON
- Full-time
Job Title: Environmental Compliance Coordinator
Added 1 min ago
UO
CUPE - Winter 2027 - TA - ADM3338
University of Ottawa
Ottawa, ON · Desmarais Hall
- Part-time
Candidates on short list may be interviewed by course professor/coordinator.
Added 1 min ago
UO
E-Commerce Coordinator
University of British Columbia
Vancouver, BC · UBCV | UBC Bookstore / NCE (BOOK)
- $4,383 to $4,596 CAD / month
- Full-time
The E-Commerce Coordinator carries out moderately complex clerical and/or typing tasks, including preparing, reviewing and publishing product listings on the UBC Bookstore website. Working…
Added 1 min ago
SL
Director of Sales (inside sales)
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
- Full-time
…functions including Business Development Managers, Inside Sales and Coordinator, and will be responsible for managing the existing relationship with some advisors and firms. They will spend…
Added 16 mins ago
BG
Auto Body Parts Coordinator (Kitchener-Waterloo)
Boyd Group Services
Kitchener, ON
- Full-time
The Parts Coordinator’s primary responsibility is managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator verifies…
Added 31 mins ago
CH
Real Estate Svcs Coordinator
CBRE HV
Toronto, ON
- Full-time
As a CBRE Real Estate Services Coordinator, you will be responsible for providing customer service support to tenants and vendors. This job is part of the Property Management job function.…
Added 45 mins ago
Investigations Analyst and Coordinator
College of Pharmacists of British Columbia
Vancouver, BC
Based in the BC Lower Mainland, CPBC is seeking an experienced Investigations Analyst and Coordinator to support the effective coordination of investigative processes. The ideal candidate…
Added 46 mins ago
Project Coordinator
WF Group Inc.
Kitchener, ON
The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes,…
Added 46 mins ago
Social Media Coordinator
Northland Properties
Vancouver, BC
You are a great communicator. You shine when you can pass on knowledge about your craft and gather requirements from stakeholders. You are always able to articulate your thoughts clearly,…
Added 1 hour ago
JD
PDI Coordinator
JD Development Group
Kitchener, ON
- $70,000 to $75,000 CAD / year
- Contract
The PDI Coordinator connects our construction team with our homebuyers in the final stage before closing. You will schedule and run Pre-Delivery Inspections (PDIs), make sure deficiencies…
Added 1 hour ago
CE
Yard Coordinator
Cooper Equipment Rentals Limited
Edmonton, AB
- Full-time
Added 1 hour ago
TC
POA Court Services Representative PFT
The Corporation of UCLG
Brockville, ON
- Full-time
Activity 2: Coordinator of Trials, Early Resolution and Pre-Trials (approximately 30%)
Added 1 hour ago
BU
Lab Demonstrator ERSC 3P01 Fall D2-4
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Lab Demonstrator ERSC 2P24 Winter D3-3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Lab Demonstrator ERSC 3P21 Winter D3-2
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Teaching Assistant ERSC 2P16 Fall D2-4
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Lab Demonstrator ERSC 3P91 Winter D3-3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Teaching Assistant ERSC 3P31 Fall D2-2
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Marker Grader ERSC 2P15 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 1 hour ago
BU
Teaching Assistant ERSC 1P95 Winter D3-4
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Lab Demonstrator ERSC 2P15 Winter D3-6
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
BU
Lab Demonstrator ERSC 3P90 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 1 hour ago
AL
Rental Coordinator
Air Liquide
Saint-Hyacinthe, QC
- Full-time
Plans and manages customer orders in coordination with the coordinator and technicians.
Added 1 hour ago
SS
Production Scheduler and Logistics Coordinator
Samuel, Son & Co.
Cambridge, ON
- Full-time
Coordinate production schedules and inbound and outbound shipment activities to support customer delivery requirements and efficient facility operations.
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M
Project manager, complex tech projects (AI, infrastructure, cybersecurity)
Maarut
Montréal-Est, QC · Montreal, Quebec
- Contract
Coordinator or PMO profile whose role is limited to

MatchBox Consulting Group

Project Coordinator (Budget & Forecasting)

New Westminster, BC, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 28, 2026
Experience: 7+ years of IT project and project coordination experience
Posting language: English
Posted: Oct 29, 2026

Original job description

MatchBox is urgently seeking a Project Coordinator (Budget and Forecasting) for a 17-month contract role at our New Westminster, BC based client. This is a hybrid role 2 days on site and 3 days remote per week.

Project Coordinator

About The Role

Our client’s technology services division is supporting a Budgeting and Forecasting replacement project that will modernize the organization’s financial planning, budgeting, forecasting, and reporting. The project will assess and implement a fit-for-purpose solution to replace the existing legacy platform and improve process efficiency, data quality, collaboration, and visibility across Finance and enterprise stakeholders.

The Project Coordinator will work closely with the Project Manager, Finance business owners, technology teams, Strategic Sourcing, external consultants and vendors, and other stakeholders to support planning, requirements coordination, procurement, governance, and implementation readiness.

Responsibilities

Project Planning and Coordination

Maintain the project plan and track actions, risks, issues, decisions, and dependencies.
Help document goals, objectives, work packages, schedules, and risks.
Identify technical resources and help determine the need for external resources.
Coordinate project evaluations and help define success measures for each project or phase.
Recommend process and documentation improvements to the Project Manager and project team.

Meetings, Communication, and Reporting

Plan, coordinate, and attend project meetings; prepare agendas and minutes.
Act as liaison for internal and external communications, keeping stakeholders informed.
Prepare status reports, correspondence, special reports, analyses, and recommendations.
Draft, edit, and proofread project documents, forms, tools, and written procedures.
Research and summarize information from surveys, studies, and other sources.

Financial Management

Help develop, monitor, and administer project budgets.
Approve invoices within defined authority levels, and review and reconcile monthly variance reports.
Produce monthly, quarterly, and annual financial reports on current spend and spending forecasts.
Coordinate administrative activities to support project funding.

Procurement and Vendor Management

Develop procurement specifications.
Take part in the evaluation and selection of consultants and vendors, and coordinate contract evaluation and selection.
Track product delivery, warranty, and installation against project milestones.
Monitor vendor activity for timeliness, contract compliance, and quality, and escalate issues as needed.
Work with Strategic Sourcing on hiring resources, contract extensions, follow-ups, and purchase order maintenance.

Governance

Administer project governance paperwork, and ensure gating and funding documentation is completed, reviewed with the Project Manager, and submitted.
Flag issues to the Project Manager and help track and resolve them, recommending solutions for budget, scheduling, and technology concerns.

Onboarding and Offboarding

Onboard new hires: coordinate account, system, and access card setup, hardware preparation and testing, and provide introductory training and team materials (e.g., SharePoint site, document storage).
Offboard departing resources: coordinate termination of account, system, and access card privileges, and the return of hardware and access cards.

Deliverables

Financial reports (budget, actuals, burn rate, forecasts)
Project status reports covering milestones, issues, risks, and decisions
Project meeting agendas and minutes
Project close-out support and document updates
Other deliverables as required

Qualifications

7+ years of IT project and project coordination experience
Experience with IT infrastructure (highly desirable)
Experience managing project financials, including producing regular reports
Previous vendor contract coordination experience
Excellent organizational and time management skills
Strong analytical, communication, and writing skills
Ability to gather, analyze, and consolidate information from a variety of sources
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Visio)
Experience with Microsoft Project Online, SharePoint, and OneDrive
Accuracy and attention to detail in a fast-paced environment
Public sector experience (an asset)

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply About employer

More about this job

Responsibilities

Coordinate planning, requirements, procurement, governance, and implementation readiness for a financial budgeting and forecasting system replacement project. Maintain project plans and records, prepare reports and meeting materials, monitor budgets and vendors, and support onboarding, offboarding, and project close-out.

Requirements

Requires 7+ years of IT project and project coordination experience, including project financial reporting and vendor contract coordination; IT infrastructure experience is highly desirable. Candidates should have strong organizational, analytical, communication, and writing skills, proficiency with Microsoft Office, and experience with Microsoft Project Online, SharePoint, and OneDrive; public sector experience is an asset.

Skills

Project Coordination
Project Planning
Budget Management
Financial Reporting
Forecasting
Risk and Issue Management
Stakeholder Communication
Vendor Management
Procurement Coordination
Contract Coordination
Governance Documentation
Requirements Coordination
Microsoft Office
Microsoft Project Online
SharePoint
OneDrive

Visa sponsorship

Not detected in the job text

Keywords

IT Project Coordination
Budgeting
Forecasting
Financial Planning
Project Planning
Project Management
Project Financials
Budget Monitoring
Financial Reporting
Risk Management
Issue Tracking
Requirements Coordination
Procurement
Vendor Management
Contract Coordination
Strategic Sourcing
Project Governance
Implementation Readiness
IT Infrastructure
Microsoft Office
Outlook
Word
Excel
PowerPoint
Visio
Microsoft Project Online
SharePoint
OneDrive
Public Sector

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