Jobs in Canada

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Added 2 mins ago
F
Flight Coordinator - Dispatch
Flightpath
Cambridge, ON
- Full-time
…States. We’re looking for a resourceful, detail-oriented Flight Coordinator to join our Dispatch team and help deliver safe, seamless and personalized travel…
Added 18 mins ago
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Facilities Crew Coordinator
Mosaic
Belle Plaine, SK · CA - Belle Plaine, SK
- Full-time
…over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South…
Added 18 mins ago
TS
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Peterborough, ON
- Full-time
Experience with general office equipment and must have strong skills and experience using word processing (WORD); spread sheet use (EXCEL)
Added 18 mins ago
WW
Community Services Coordinator
We Wai Kai Nation
Campbell River, BC
- Full-time
The Community Services Coordinator plays a vital role in bridging departmental operations with community program delivery. Reporting to the Director of Community Services, this role…
Added 18 mins ago
EG
Logistics Coordinator - Materials Marketing
Emterra Group
Burlington, ON
- Full-time
As a Logistics Coordinator, you will play a crucial role in ensuring the uninterrupted movement of recycled materials (commodities) from our material recovery facilities to various end…
Added 18 mins ago
NC
Office Coordinator
NUTEM Custom Manufacturing Ltd
Hamilton, ON · Greater Hamilton (Burlington) Metropolitan Area
- Full-time
Provide general administrative support to various departments, ensuring timely completion of assigned tasks and efficient office operations.
Added 18 mins ago
UW
Campaign Operations Coordinator
United Way Winnipeg
Winnipeg, MB
- Full-time
The Campaign Operations Coordinator provides administrative, operational, and donor support to United Way Winnipeg's Campaign Team, helping to ensure workplace campaigns, fundraising…
Added 18 mins ago
MC
Proposal Coordinator
MatchBox Consulting Group
Burnaby, BC
- Full-time
MatchBox Consulting Group is seeking a Proposal Coordinator for an established construction and infrastructure contractor based in Burnaby, BC.
Added 18 mins ago
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Inventory Control Coordinator
Carboline
Vaughan, ON
- Full-time
The Inventory Control Lead to supports the Carboline operations by maintaining accurate inventory levels, coordinating stock movements, and ensuring data integrity across all inventory…
Added 18 mins ago
BU
Academic Coordinator, Faculty of Mathematics & Sciences
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to the Faculty Services Manager, the Academic Coordinator provides comprehensive administrative and academic coordination support for academic programs within the Faculty. The…
Added 33 mins ago
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PAYROLL SUPERVISOR
Nabors
NL · St John'S, NL
- Full-time
…Canada while directly supervising the Payroll and Benefits Coordinator. The role is accountable for the payroll function’s compliance with federal and Provincial legislation and the…
Added 33 mins ago
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Operations Coordinator
Intelcom
Rimouski, QC
- Part-time
With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: to deliver fast, accurate,…
Added 48 mins ago
UF
Program Support
United for Literacy formerly Frontier College
Canada
- Part-time
…ongoing support to community partners and volunteers, completing administrative and reporting tasks, co-facilitating workshops, and assisting with general office and program…
Added 48 mins ago
CL
Resident Advisor
Campus Living Centres
Brampton, ON
- Full-time
Must possess superior verbal communication skills · Must possess above average customer service skills
Added 48 mins ago
UH
Patient Flow Coordinator
University Health Network
Toronto, ON
- Part-time
The Patient Flow Coordinator is responsible for the overall processing of patient clinic visits from registration through to follow-up appointments.
Added 48 mins ago
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Stakeholder Cabinet Coordinator - Airport Project
AECOM
Mississauga, ON
- $75,000 to $110,000 CAD / year
- Full-time
Provide comprehensive administrative support, facilitate meaningful discussions during meetings, and assist in organizing events and activities to ensure smooth and efficient operations.
Added 1 hour ago
TM
Facilities Crew Coordinator
The Mosaic Company
Belle Plaine, SK
- Full-time
…over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South…
Added 1 hour ago
NI
PAYROLL SUPERVISOR
Nabors Industries
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Nabors is a leading provider of advanced technology for the energy industry. With operations in about 20 countries, Nabors has established a global network of people, technology and…
Added 1 hour ago
GE
Customer Service Representative
GFL Environmental Inc.
Toronto, ON
- Part-time
…communications, resolving inquiries and complaints, and providing administrative support to ensure smooth operational workflows and positive customer…
Added 1 hour ago
RG
Operations Administrator
Ramudden Global North America
Whitchurch-Stouffville, ON
- Full-time
Reporting to the Fleet Coordinator, the Operations Administrator provides day-to-day administrative support to depot and field operations. This role coordinates timesheet processing,…
Added 1 hour ago
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Bilingual Customer Service Representative
Altis
Mississauga, ON
- Full-time
Are you someone who enjoys staying organized, solving problems, and keeping operations running smoothly? We're looking for a Bilingual Operations Coordinator to join an established Canadian…
Added 1 hour ago
Concierge - Casual
Optima Living
Edmonton, AB
…team members, while supporting smooth day-to-day community operations. This role manages inquiries, assists with move-in coordination, administrative tasks, and provides customer service…
Added 1 hour ago
Cyber Range Operations and Engagement Coordinator
SAIT
Calgary, AB
The Cyber Range Operations and Engagement Coordinator is responsible for coordinating the day-to-day operations, support, and continuous improvement of SAIT's Cyber Range. Working closely…
Added 1 hour ago
BU
Lead Exam Invigilator-1
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Please note: This position will be evening shift 30 hours per week Monday to Friday six hour per day · This position will be required to work on site 5 days per week
Added 1 hour ago
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Event Coordinator
Wynford
Toronto, ON
- Full-time
We’re hiring an Event Coordinator to be the person who keeps complex programs moving. You’ll work closely with an Event Manager to turn plans into clean, accurate execution: timelines that…

MatchBox Consulting Group

Proposal Coordinator

Burnaby, BC, Canada

Competitive salary of $65,000 to $80,000, depending on experience and qualifications. · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Competitive salary of $65,000 to $80,000, depending on experience and qualifications.
Job type: Full-time
Apply by: Dec 12, 2026
Experience: 3+ years of experience in proposal development, coordination, or a similar environment.
Posting language: English
Posted: Nov 12, 2026

Original job description

MatchBox Consulting Group is seeking a Proposal Coordinator for an established construction and infrastructure contractor based in Burnaby, BC.

This is a great opportunity for a detail-oriented proposal professional who enjoys working in a fast-paced, deadline-driven environment and wants exposure to major construction and infrastructure pursuits. Working closely with the Pre-Construction team, you’ll coordinate proposal submissions from initial RFP/RFQ/EOI through final delivery, while contributing to proposal writing, document control, client communication, and major project pursuits.

The role offers the opportunity to work on joint venture pursuits and complex construction proposals, collaborating with internal teams and external partners to develop polished, competitive submissions.

Responsibilities

Coordinate the full proposal process from receipt of RFPs, RFQs, and EOIs through final submission.
Develop proposal schedules, establish deadlines, coordinate contributors, and track deliverables to keep submissions on time.
Draft and edit proposal content, including cover letters, executive summaries, project descriptions, team qualifications, experience matrices, and corporate information.
Review RFP requirements and develop clear plans for completing all required proposal elements.
Act as a key point of contact between internal teams, clients, stakeholders, and project partners throughout the proposal process.
Coordinate the receipt, distribution, and tracking of RFIs, addenda, submission requirements, and other pursuit documentation.
Maintain organized proposal files and accurate document control throughout each pursuit.
Proofread and edit proposal content for accuracy, consistency, grammar, formatting, and compliance with submission requirements.
Support major project and joint venture pursuits, including RFQ and RFP stages with external construction partners.
Work closely with pre-construction, estimating, operations, and other internal teams to gather technical information and develop compelling submissions.

Requirements

Degree or diploma from a recognized post-secondary institution.
3+ years of experience in proposal development, coordination, or a similar environment.
Advanced proficiency with Microsoft Word, along with experience using Adobe InDesign and PDF editing tools.
Experience with SharePoint, document management systems, and CRM platforms is considered an asset.
Strong writing, editing, and proofreading skills with exceptional attention to detail.
Ability to understand and communicate technical information clearly within proposal content.
Highly organized with the ability to manage multiple deadlines, shifting priorities, and concurrent submissions.
Strong communication and collaboration skills with the ability to work across multiple internal and external teams.
Experience with industrial construction RFP and EOI processes, including bonding, safety, quality control, project controls, RFIs, addenda, and commercial requirements, is an asset.
Ability to read industrial construction drawings and specifications is an asset.
Flexibility to work additional hours when required to meet critical proposal deadlines.

Why This Opportunity

Work on major construction and infrastructure pursuits, including complex RFPs, RFQs, and EOIs.
Gain exposure to joint venture pursuits and collaborate with other construction organizations on large-scale opportunities.
Work directly with Pre-Construction leadership and contribute to strategically important project pursuits.
Build valuable experience across proposal development, technical writing, document control, estimating, and pre-construction.
Join an established contractor offering opportunities for professional development, skill growth, and long-term career advancement.
Competitive salary of $65,000 to $80,000, depending on experience and qualifications.
Comprehensive benefits package including company-paid extended health and dental premiums, paid time off, and RRSP matching.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

_________________________

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate proposal submissions from RFP, RFQ, and EOI receipt through final delivery, including schedules, contributors, documentation, and compliance. Draft and edit proposal content, manage communications with internal and external stakeholders, and support major construction and joint venture pursuits.

Requirements

Requires a post-secondary degree or diploma and at least three years of experience in proposal development, coordination, or a similar environment. Candidates need strong writing and editing skills, advanced Microsoft Word proficiency, familiarity with InDesign and PDF tools, and the ability to manage multiple deadlines; industrial construction proposal experience is an asset.

Skills

Proposal Coordination
Proposal Writing
Technical Writing
Editing and Proofreading
Document Control
Microsoft Word
Adobe InDesign
PDF Editing
SharePoint
CRM Platforms
RFP and RFQ Processes
EOI Processes
Project Scheduling
Client Communication
Construction Drawings and Specifications
Deadline Management

Benefits

Company-Paid Extended Health Insurance
Company-Paid Dental Insurance
Paid Time Off
RRSP Matching

Visa sponsorship

Not detected in the job text

Keywords

Proposal Development
Proposal Coordination
RFP
RFQ
EOI
Joint Venture
Construction
Infrastructure
Pre-Construction
Estimating
Document Control
Microsoft Word
Adobe InDesign
PDF Editing
SharePoint
Document Management Systems
CRM Platforms
Technical Writing
Proofreading
Project Descriptions
Experience Matrices
Bonding
Safety
Quality Control
Project Controls
RFIs
Addenda
Commercial Requirements
Construction Drawings
Specifications

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Jobs in Canada