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Added 9 mins ago
FP
Project Manager
Fire Protection Inc (Edmonton)
AB · Edmonton, AB
- Full-time
…and property through industry-leading fire and life safety solutions, built on dependable service, accountability, and strong client…
Added 9 mins ago
NS
Quality & Patient Safety Leader - Patient Safety
Nova Scotia Health Authority
Halifax, NS
- Full-time
QIS Leaders actively seek and implement solutions related to system issues for programs and services within NSH’s provincial and zone responsibilities, while meeting the goals and…
Added 9 mins ago
CO
Project Manager - AI Building and Zoning Review
City of Niagara Falls
Niagara Falls, ON
- $54.58 to $68.22 CAD / hour
- Contract
The City of Niagara Falls is a dynamic and internationally renowned city with a prosperous business community and economic foundation anchored by tourism, manufacturing, retail and…
Added 9 mins ago
CC
Director of Business Development
Canada Cartage
Laval, QC
- Full-time
Acquire critical business information in order to present effective service solutions and competitive pricing to new prospects.
Added 9 mins ago
W
Warehouse Associate
Wesco
Sudbury, ON
- Full-time
When you join Wesco, you become part of a global leader in business-to-business distribution, logistics services and supply chain management solutions. With our best-in-class product and…
Added 9 mins ago
M
Client Services Director
MNP
Toronto, ON
- Full-time
Make an impact with our Digital team as a Client Services Director. The successful candidate will drive business growth across a portfolio of strategic client accounts. Acting as a trusted…
Added 9 mins ago
Project Manager
The Canada Life Assurance Company
Toronto, ON
…transformation projects within the Technology PMO, delivering innovative solutions that modernize insurance benefits and operations while elevating client experience. This role combines…
Added 9 mins ago
Sr Project Manager
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
…multi-workstream digital transformation projects with significant business impact, within the Technology PMO, delivering innovative solutions that modernize insurance benefits and…
Added 9 mins ago
Seasonal Retail Sales Associate, Galeries de la Capitale
Bell
Quebec, QC
Provide tailored solutions and fabulous experiences to our members
Added 23 mins ago
Business Intelligence Analyst, Google Cloud Support
Google
Waterloo, ON
Google Cloud accelerates every organization’s ability to digitally transform its business and industry. We deliver enterprise-grade solutions that leverage Google’s cutting-edge technology,…
Added 23 mins ago
Solution Architect III, Platform, FSI, Google Cloud
Google
Toronto, ON
…engaging in technical-led conversations to understand their business issues. You will troubleshoot technical questions and roadblocks, engage in proof of concepts and demos, and use your…
Added 23 mins ago
Quality Specialist
Leonardo DRS, Inc.
NS · Bedford, Nova
…action planning while process owners retain responsibility for…
Added 23 mins ago
Platform Solution Architect III, Google Cloud
Google
Calgary, AB · Vancouver, BC
…engaging in technical-led conversations to understand their business challenges. You will troubleshoot technical questions and roadblocks, engage in proofs of concepts and demos, and use…
Added 23 mins ago
Q
Senior GRC Analyst
Quantexa
Remote, Canada
- $116,000 to $146,000 CAD / year
- Full-time
- Remote
…real team. Collaborating and constantly engineering better solutions. We’re ambitious, we think things through and we’re on a mission to discover just how far we can go. Nearly half…
Added 23 mins ago
HO
Full-Stack Developer (Digital Product Developer)
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- Full-time
Full-Stack Developers collaborate with product managers, designers, senior developers, ServiceNow specialists, and business stakeholders to design, develop, and deliver user-centred digital…
Added 23 mins ago
HO
Intermediate Full-Stack Developer (Intermediate Digital Product Developer)
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- Full-time
In this role, developers work closely with product teams, architects, business stakeholders, and platform specialists to transform business requirements into effective digital solutions. In…
Added 23 mins ago
HO
Senior Full-Stack Developer (Senior Digital Product Developer)
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- Full-time
Senior Full-Stack Developers collaborate with multidisciplinary teams to build scalable, user-centred digital solutions that support parliamentary business. Through a combination of…
Added 39 mins ago
ML
AI Engineer
MACHINE LEARNING TECHNOLOGIES LLC
Toronto, ON
- Full-time
Work closely with product managers, data scientists, and domain experts to define technical solutions aligned with business needs.
Added 39 mins ago
D
Communications Manager
Dexian
Toronto, ON
- Contract
Possibility of Extension/Conversion: Yes, based on business needs and performance
Added 39 mins ago
J
Senior Commercial Account Executive
Jobgether
Canada
- Full-time
…high-value opportunities, and build relationships with key business and technical stakeholders. Using a consultative sales approach, you will position advanced connectivity, network…
Added 39 mins ago
N
Solutions Architect
NULogic
Canada
- Contract
The role will own the end-to-end functional and technical architecture, translating business requirements into scalable Oracle Retail solutions and leading design, integration,…
Added 39 mins ago
BS
Bilingual Order Management Representative
Bilingual Source
Montreal, QC
- $55,000 to $65,000 CAD / year
- Full-time
Vous connaissez bien les pièces d'équipement lourd et aimez aider les clients à trouver rapidement les bonnes solutions ? Vous recherchez un poste stable où votre sens de l'organisation,…
Added 39 mins ago
AA
Vice President, Business Development
AIP Asset Management
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
AIP is seeking a VP Business Development to establish and grow its presence in Winnipeg and the broader Western Canadian market. This is a senior, entrepreneurial role with two mandates:…
Added 39 mins ago
A
Administrative Assistant 1 [AQ-24615]
Aquent
Vancouver, BC
- $20 to $21 CAD / hour
- Contract
Demonstrated ability to quickly learn new tools and processes and adapt seamlessly to evolving business landscapes.
Added 39 mins ago
AL
Electronic Manufacturing Support Specialist
Alert Labs Inc.
Waterloo, ON
- Full-time
Alert Labs is a Canadian technology company specializing in smart building monitoring solutions that help property managers, condo boards, and building owners prevent costly damage, reduce…

Maven Takapuna

Office Administrator – Hamilton

Hamilton, ON, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 10, 2026
Working hours: 30 hours per week
Posting language: English
Posted: Jul 21, 2026

Original job description

We are looking for a competent administrator who is super organised and well versed in Xero to manage all aspects of administration for our Waikato Regional Manager / Hamilton office. This role is currently 30 hours per week though there is some flexibility in terms of the number of hours.

You will be responsible for the delivery of consistent and dependable administrative support across the business. This is a fantastic opportunity to join a growing business where you can really make your mark!

As an experienced Administrator, you will be proficient in the MS Microsoft suite, particularly Excel as well as with Xero / invoicing. Experience in creating business proposals would also be preferable.

Key Focus & Responsibilities

Operations / Admin support
Xero / invoicing
Document control and workflow in office (checking procedures followed)
Invoicing
General accounting tasks / filing
Recruitment assistance / coordination
Maintaining client and workflow database
Welcoming visitors / answer office phone
Stationery orders, watering plants, kitchen tidying and general housekeeping duties
Producing documents / reports as required
Meeting minutes
Organising adhoc events, printing etc.

About You

You must be well presented with outstanding communication skills, both written and verbal. You will need to be mature, self-motivated, confident in dealing with challenges and proactive in thinking ahead to anticipate needs. You’ll be a big picture thinker, able to see what needs doing without being asked and have a strong sense of ownership, while not being afraid to ask questions.

Your time management skills will be excellent, and you will be able to juggle and prioritise your workload while ensuring everyone is kept up to date. You must be computer savvy, capable with Microsoft Office and able to quickly learn systems and processes.

Previous experience / proficiency with Xero is essential. You will have NZ experience and the right to work in NZ.

About Us

Maven Associates is a leading civil engineering and land development consultancy with a strong reputation for delivering high-quality infrastructure solutions across New Zealand.

At Maven, we place a strong emphasis on our people and creating an environment where employees can thrive. You will be part of a collaborative team with significant industry expertise, where initiative is encouraged and long-term career development is supported.

Our office is based in Hamilton, parking is available

For more information or to apply, please contact us at careers@maven.co.nz.

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More about this job

Responsibilities

Provide administrative and operational support for the Waikato Regional Manager and Hamilton office, including Xero invoicing, accounting tasks, document control, recruitment coordination, and database maintenance. Handle office reception and housekeeping, prepare documents and meeting minutes, and coordinate events and supplies.

Requirements

Applicants must have previous experience or proficiency with Xero, be capable with Microsoft Office - particularly Excel - and have New Zealand work experience and the right to work in New Zealand. Strong communication, organization, initiative, time management, and the ability to learn systems quickly are required; business proposal experience is preferred.

Skills

Xero
Invoicing
Microsoft Office
Microsoft Excel
Administrative Support
Document Control
Workflow Coordination
General Accounting
Recruitment Coordination
Database Maintenance
Written Communication
Verbal Communication
Time Management
Prioritization
Meeting Minutes
Business Proposal Writing

Visa sponsorship

Not detected in the job text

Keywords

Xero
Microsoft Office
Microsoft Excel
Invoicing
Administrative Support
Operations Support
Document Control
Workflow Management
Accounting
Filing
Recruitment Coordination
Client Database
Business Proposals
Meeting Minutes
Office Administration
Civil Engineering
Land Development
Infrastructure
Hamilton
New Zealand

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