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Added 8 mins ago
OH
Lead, Performance, Accountability & Funding Allocation
Ontario Health | Santé Ontario
Mississauga, ON
- Full-time
Bachelor’s degree in business administration, health administration, accounting and/or finance is required.
Added 8 mins ago
M
Embedded Hardware Design Engineer (Aerospace)
MANNARINO
Montreal, QC
- Full-time
MANNARINO Systems & Software Inc. is a leader in providing safety-critical systems, software, hardware and certification engineering services to the aerospace, defense, space, simulation &…
Added 8 mins ago
BS
Bilingual inside sales representative
Bilingual Source
Mississauga, ON
- $60,000 to $100,000 CAD / year
- Full-time
You'll be an important part of a busy inside sales team, helping existing business customers with product inquiries, quotations, orders, and account support.
Added 8 mins ago
SE
Business Development Representative
SFC Energy North America
Ottawa, ON
- Full-time
We are looking for a Business Development Representative - Defense & Government (Ottawa based)
Added 8 mins ago
CB
National Account Manager
Canadian Bar Association
Ottawa, ON
- Full-time
Working closely with Membership, Marketing, and Business Development teams and CBA Branches, the National Account Manager plays a critical role in retaining and expanding national accounts,…
Added 8 mins ago
SA
Operational Finance and Administrative Development Coordinator
Search and Rescue Volunteer Association of Canada (SARVAC)
Paradise, NL
- Full-time
…strengthen operational accountability, and ensure administrative systems are prepared to support emergency activations, deployments, and…
Added 8 mins ago
PC
Client Service Associate
PBY Capital
Toronto, ON
- Full-time
…members encouraged to contribute across multiple areas of the…
Added 8 mins ago
TT
Operations Coordinator
Trimac Transportation
Winnipeg, MB
- Full-time
Behind every successful delivery is a team of dedicated professionals who keep our business moving forward. We foster a workplace built on safety, respect, collaboration and continuous…
Added 8 mins ago
O
Client Solutions Associate
Orennia
Calgary, AB
- Full-time
Become an Orennia expert with a strong understanding of our offering and our client’s business.
Added 8 mins ago
ML
FT Payroll Analyst
Manitoba Liquor & Lotteries Corporation
Winnipeg, MB
- Full-time
Develop business requirements and document process improvements.
Added 8 mins ago
MC
BUSINESS DEVELOPMENT REPRESENTATIVE
Mercedes-Benz Country Hills
Calgary, AB
- Full-time
…Hills. We are growing our team and looking for a Full-Time Business Development Representative to provide exceptional, personalized service that reflects the high standards of the…
Added 8 mins ago
B
SCM Operations Category Management Advisor
Brunel
Calgary, AB
- $60 to $80 CAD / hour
- Contract
…management. This position offers the opportunity to work closely with business stakeholders, suppliers, and subject matter experts while contributing to strategic procurement initiatives…
Added 8 mins ago
AS
Senior Accountant, Financial Reporting
ATCO Structures
Calgary, AB
- Full-time
Work closely with Controllers of each business unit on providing timely reporting
Added 8 mins ago
A
Commercial/Sales Account Director I
AMECO
Calgary, AB
- Full-time
…reporting. Experience with Dynamics CRM, Power BI, SAP, or similar business systems is considered an…
Added 8 mins ago
MA
Supply Chain Category Management Advisor
Manpower Alberta
Calgary, AB
- $55.75 to $82.95 CAD / hour
- Contract
Ensure all contract documentation is accurately maintained within approved Contract Management Systems.
Added 8 mins ago
GD
System Integration & Test, Intermediate
General Dynamics Mission Systems–Canada
Calgary, AB
- Full-time
At General Dynamics Mission Systems–Canada, we’re not just engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical…
Added 8 mins ago
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Senior Financial Analyst
YWCA BC
Vancouver, BC
- Full-time
…successful candidate will possess strong analytical skills, business acumen, and the ability to translate complex financial information into meaningful insights for non-financial…
Added 8 mins ago
PC
Service Management Analyst
Payments Canada
ON · Ontario, Canada
- $73,500 to $122,500 CAD / year
- Full-time
…ensure your payments are cleared and settled. In 2025 alone, our systems cleared approximately $103 trillion or $411.9 billion every business day! If you are passionate about payments and…
Added 8 mins ago
J
Salesforce Technical Architect
Jobgether
Canada
- Full-time
As a Salesforce Technical Architect, you will translate complex business requirements into robust technical architectures that support long-term growth and operational efficiency.
Added 8 mins ago
OH
Lead, Capacity, Access and Flow
Ontario Health | Santé Ontario
Hamilton, ON
- Full-time
Added 8 mins ago
CG
Manager, Sales Governance and Operations
Calian Group
Ottawa, ON
- Full-time
…administration, governance processes, sales operations reporting, business systems optimization, and strategic initiatives while supporting organizational continuity through the development…
Added 8 mins ago
GO
Web Solution Specialist
Government of Northwest Territories
Yellowknife, NT
- $106,158 to $126,809 CAD / year
- Full-time
An undergraduate degree in Computer Science, Management Information Systems, Business, or a related field, combined with two years of relevant experience in the design, development and…
Added 9 mins ago
SC
AI Enablement Specialist
Smart Circle International
Richmond Hill, ON
- $90,000 to $100,000 USD / year
- Full-time
Built Claude skills, MCP connectors, or agentic automation on real business systems
Added 9 mins ago
Product Owner Sr
Dayforce
Canada
…matter expert who will directly contribute to the success of the Business Systems Technology team’s objectives and goals. We’re looking for a Product Owner experienced in engaging…
Added 9 mins ago
A
Creative Production Manager
Article
Vancouver, BC
- $93,000 to $104,000 CAD / year
- Full-time
In your first couple months, you’ll focus on business-as-usual production coordination, getting to know our teams, workflows, and day-to-day priorities. As you settle in, you’ll roll up…

Maven Takapuna

Office Administrator – Hamilton

Hamilton, ON, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 10, 2026
Working hours: 30 hours per week
Posting language: English
Posted: Jul 21, 2026

Original job description

We are looking for a competent administrator who is super organised and well versed in Xero to manage all aspects of administration for our Waikato Regional Manager / Hamilton office. This role is currently 30 hours per week though there is some flexibility in terms of the number of hours.

You will be responsible for the delivery of consistent and dependable administrative support across the business. This is a fantastic opportunity to join a growing business where you can really make your mark!

As an experienced Administrator, you will be proficient in the MS Microsoft suite, particularly Excel as well as with Xero / invoicing. Experience in creating business proposals would also be preferable.

Key Focus & Responsibilities

Operations / Admin support
Xero / invoicing
Document control and workflow in office (checking procedures followed)
Invoicing
General accounting tasks / filing
Recruitment assistance / coordination
Maintaining client and workflow database
Welcoming visitors / answer office phone
Stationery orders, watering plants, kitchen tidying and general housekeeping duties
Producing documents / reports as required
Meeting minutes
Organising adhoc events, printing etc.

About You

You must be well presented with outstanding communication skills, both written and verbal. You will need to be mature, self-motivated, confident in dealing with challenges and proactive in thinking ahead to anticipate needs. You’ll be a big picture thinker, able to see what needs doing without being asked and have a strong sense of ownership, while not being afraid to ask questions.

Your time management skills will be excellent, and you will be able to juggle and prioritise your workload while ensuring everyone is kept up to date. You must be computer savvy, capable with Microsoft Office and able to quickly learn systems and processes.

Previous experience / proficiency with Xero is essential. You will have NZ experience and the right to work in NZ.

About Us

Maven Associates is a leading civil engineering and land development consultancy with a strong reputation for delivering high-quality infrastructure solutions across New Zealand.

At Maven, we place a strong emphasis on our people and creating an environment where employees can thrive. You will be part of a collaborative team with significant industry expertise, where initiative is encouraged and long-term career development is supported.

Our office is based in Hamilton, parking is available

For more information or to apply, please contact us at careers@maven.co.nz.

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More about this job

Responsibilities

Provide administrative and operational support for the Waikato Regional Manager and Hamilton office, including Xero invoicing, accounting tasks, document control, recruitment coordination, and database maintenance. Handle office reception and housekeeping, prepare documents and meeting minutes, and coordinate events and supplies.

Requirements

Applicants must have previous experience or proficiency with Xero, be capable with Microsoft Office - particularly Excel - and have New Zealand work experience and the right to work in New Zealand. Strong communication, organization, initiative, time management, and the ability to learn systems quickly are required; business proposal experience is preferred.

Skills

Xero
Invoicing
Microsoft Office
Microsoft Excel
Administrative Support
Document Control
Workflow Coordination
General Accounting
Recruitment Coordination
Database Maintenance
Written Communication
Verbal Communication
Time Management
Prioritization
Meeting Minutes
Business Proposal Writing

Visa sponsorship

Not detected in the job text

Keywords

Xero
Microsoft Office
Microsoft Excel
Invoicing
Administrative Support
Operations Support
Document Control
Workflow Management
Accounting
Filing
Recruitment Coordination
Client Database
Business Proposals
Meeting Minutes
Office Administration
Civil Engineering
Land Development
Infrastructure
Hamilton
New Zealand

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