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Added 3 mins ago
TC
Linux System Administrator
Tata Consultancy Services
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
We are looking for an experienced Linux System Administrator with strong expertise in Linux infrastructure administration, automation using Ansible, and working knowledge of IBM WebSphere…
Added 3 mins ago
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Epic Caboodle System Administrator / Realm Analyst
W3Global
Canada
- Full-time
Experience with SQL Server Integration Services (SSIS), ETL processes, and data warehouse operations.
Added 3 mins ago
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Sr. Salesforce Administrator/ Business Analyst
Recfront
Toronto, ON
- Contract
The Senior Salesforce Administrator / Business Analyst will support and optimize Salesforce Media Cloud as a critical platform for media planning, forecasting, revenue operations, order…
Added 3 mins ago
GC
Billing Administrator
Great Canadian Exteriors Corporation
AB · Edmonton, AB
- Full-time
We are currently looking for an Administrator to work closely with the estimation, finance and field departments to support business operations. The Administrator will provide…
Added 3 mins ago
HW
Portfolio Administrator
Harbourfront Wealth Management
Vancouver, BC
- Full-time
Harbourfront Wealth Council is seeking a permanent, full-time Portfolio Administrator to join its Operations team. This position is a hybrid role based out of Vancouver. Reporting to the…
Added 3 mins ago
AI
Service Delivery Manager (French)
Apptoza Inc.
Montreal, QC
- Full-time
Microsoft Certified: Azure Administrator Associate.
Added 3 mins ago
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Program Manager, Full-Time
Taproot Community Support Services
Nanaimo, BC
- Full-time
Added 3 mins ago
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Operations Manager
BOXX Modular (Canada)
Stoney Creek, NB
- Full-time
Black Diamond Group’s MSS East Stoney Creek department has a full-time position for an Operations manager.
Added 3 mins ago
GC
Billing Administrator
Great Canadian Exteriors Corporation
AB · Edmonton, AB
- Full-time
We are looking for a detail-oriented, proactive Billing Administrator to join our growing team!
Added 18 mins ago
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Governance Administrator
Aplin
AB · Edmonton, AB
- Contract
Our client is seeking a Governance Administrator to provide high-level operational, administrative, and governance support to professional associations across Alberta.
Added 18 mins ago
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Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 18 mins ago
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Senior Project Coordinator
SGS
Burnaby, BC
- $25 to $27 CAD / hour
- Full-time
In this role, as Senior Project Administrator the position provides first level support to a variety of departmental professionals (Project, Group, and Business Managers) to produce project…
Added 18 mins ago
VC
Director of Property Management
Villa Charities Inc.
Toronto, ON · North York, ON
- $115,000 to $140,000 CAD / year
- Full-time
…preservation. The position provides leadership in property operations, facilities maintenance, capital planning, construction and renovation projects, security and emergency preparedness,…
Added 18 mins ago
HC
Client Service Administrator - Vaughan ON
HearingLife Canada
Vaughan, ON
- Full-time
Appointment Scheduling: Ensure smooth clinic operations by managing and adjusting clinician schedules, booking appointments, and coordinating follow-ups.
Added 19 mins ago
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Medical Administrator
Max Health Institute & Physiotherapy - Fredericton
NB · New Brunswick, Canada
- Full-time
Added 19 mins ago
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Parish Administrator
Swim Recruiting
Vancouver, BC
- $50,000 to $60,000 CAD / year
- Full-time
…organization, is seeking a highly organized and personable Parish Administrator to support its day-to-day operations. This is an excellent opportunity for a proactive administrative…
Added 19 mins ago
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Leasing Administrator
Fitzrovia
Toronto, ON
- $65,000 to $70,000 CAD / year
- Full-time
Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management…
Added 19 mins ago
TU
Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…Student Development and Advising, Human Resources, Finance Operations, Facilities Management and other faculties and schools…
Added 19 mins ago
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Office Administrator (Entry Level)
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 19 mins ago
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Executive Assistant
CURIE
Burlington, ON
- Full-time
We are looking for a highly organized, resourceful, and service-oriented Executive Assistant & Office Administrator to provide confidential support to the CEO and senior leadership and help…
Added 19 mins ago
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Kubernetes Engineer (Container security and GKE focus)
Mehbooba
ON · Ontario, Canada
- Contract
Develop and maintain security tools, scripts, and automation workflows to enhance container security operations and incident response capabilities.
Added 19 mins ago
GS
Senior Systems Administrator
Gertex Solutions
Toronto, ON · Etobicoke, ON
- Full-time
…tools, business intelligence and the infrastructure behind our…
Added 19 mins ago
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Specialist - Intermediate Server Infrastructure
Peel Regional Police
Brampton, ON
- Temporary
Department: ITS Infrastructure and Data Centre Operations
Added 19 mins ago
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Information Technology Administrator
Altis
Ottawa, ON · Greater Ottawa Metropolitan Area
- $97,000 to $114,298 CAD / year
- Temporary
Reporting to the Executive Director, you'll be a trusted resource for information management, IT operations, and digital solutions. You'll collaborate with leadership and staff to…
Added 19 mins ago
UT
HRIS Technical Analyst
Ultreia Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
You'll be more than a system administrator: you'll be a business partner with strong business acumen. You'll understand how HR, Payroll, Operations and Finance work together, translate…

Maven Takapuna

Office Administrator – Hamilton

Hamilton, ON, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 10, 2026
Working hours: 30 hours per week
Posting language: English
Posted: Jul 21, 2026

Original job description

We are looking for a competent administrator who is super organised and well versed in Xero to manage all aspects of administration for our Waikato Regional Manager / Hamilton office. This role is currently 30 hours per week though there is some flexibility in terms of the number of hours.

You will be responsible for the delivery of consistent and dependable administrative support across the business. This is a fantastic opportunity to join a growing business where you can really make your mark!

As an experienced Administrator, you will be proficient in the MS Microsoft suite, particularly Excel as well as with Xero / invoicing. Experience in creating business proposals would also be preferable.

Key Focus & Responsibilities

Operations / Admin support
Xero / invoicing
Document control and workflow in office (checking procedures followed)
Invoicing
General accounting tasks / filing
Recruitment assistance / coordination
Maintaining client and workflow database
Welcoming visitors / answer office phone
Stationery orders, watering plants, kitchen tidying and general housekeeping duties
Producing documents / reports as required
Meeting minutes
Organising adhoc events, printing etc.

About You

You must be well presented with outstanding communication skills, both written and verbal. You will need to be mature, self-motivated, confident in dealing with challenges and proactive in thinking ahead to anticipate needs. You’ll be a big picture thinker, able to see what needs doing without being asked and have a strong sense of ownership, while not being afraid to ask questions.

Your time management skills will be excellent, and you will be able to juggle and prioritise your workload while ensuring everyone is kept up to date. You must be computer savvy, capable with Microsoft Office and able to quickly learn systems and processes.

Previous experience / proficiency with Xero is essential. You will have NZ experience and the right to work in NZ.

About Us

Maven Associates is a leading civil engineering and land development consultancy with a strong reputation for delivering high-quality infrastructure solutions across New Zealand.

At Maven, we place a strong emphasis on our people and creating an environment where employees can thrive. You will be part of a collaborative team with significant industry expertise, where initiative is encouraged and long-term career development is supported.

Our office is based in Hamilton, parking is available

For more information or to apply, please contact us at careers@maven.co.nz.

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More about this job

Responsibilities

Provide administrative and operational support for the Waikato Regional Manager and Hamilton office, including Xero invoicing, accounting tasks, document control, recruitment coordination, and database maintenance. Handle office reception and housekeeping, prepare documents and meeting minutes, and coordinate events and supplies.

Requirements

Applicants must have previous experience or proficiency with Xero, be capable with Microsoft Office - particularly Excel - and have New Zealand work experience and the right to work in New Zealand. Strong communication, organization, initiative, time management, and the ability to learn systems quickly are required; business proposal experience is preferred.

Skills

Xero
Invoicing
Microsoft Office
Microsoft Excel
Administrative Support
Document Control
Workflow Coordination
General Accounting
Recruitment Coordination
Database Maintenance
Written Communication
Verbal Communication
Time Management
Prioritization
Meeting Minutes
Business Proposal Writing

Visa sponsorship

Not detected in the job text

Keywords

Xero
Microsoft Office
Microsoft Excel
Invoicing
Administrative Support
Operations Support
Document Control
Workflow Management
Accounting
Filing
Recruitment Coordination
Client Database
Business Proposals
Meeting Minutes
Office Administration
Civil Engineering
Land Development
Infrastructure
Hamilton
New Zealand

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