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Added 1 min ago
FD
Customer Experience Specialist
Fil Delivery
Mississauga, ON
- Full-time
Use Pylon and other business systems consistently to manage cases, document customer interactions, and identify recurring issues or service trends.
Added 1 min ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…aptitude, problem-solving, and an interest in optimizing scheduling systems and workforce processes in a complex healthcare…
Added 1 min ago
TS
Personal Support Worker
The Salvation Army in Canada
Toronto, ON
- Full-time
Added 1 min ago
TW
Sales Associate
The Wine Shop
Burlington, ON
- Temporary
Experience working with computer-based point of sale systems and handling cash an asset
Added 1 min ago
R
Coordinator, Sales
Revlon
Mississauga, ON
- $52,000 to $56,000 CAD / year
- Full-time
Maintain accurate customer and item information across required systems and trackers.
Added 1 min ago
AI
Customer Sales and Service Representative
Applied Industrial Technologies - Canada
Saskatoon, SK
- Full-time
…transmission products, engineered fluid power components and systems, specialty flow control solutions, and other industrial supplies, serving MRO and OEM customers. With over 50 facilities…
Added 2 mins ago
J
Manager of Payroll and Benefits (Global)
Jobgether
Canada
- $110,000 to $140,000 CAD / year
- Full-time
Support additional accounting projects and requests as required, while ensuring employee and new-hire information remains accurate across internal systems.
Added 2 mins ago
A
Salesforce DevOps Developer
ATB
Calgary, AB · Edmonton, AB
- Full-time
We are seeking an innovative, visionary, and highly autonomous Senior Salesforce DevOps Developer to join us as a key contributor in establishing this core practice.
Added 2 mins ago
A
Salesforce Devops Lead
ATB
Calgary, AB · Edmonton, AB
- Full-time
As ATB’s next Salesforce DevOps Developer Lead, you will have the unique opportunity to provide technical leadership to scale and centralize our Salesforce capabilities into a unified,…
Added 2 mins ago
W
Director, Global Process Owner
Worley
Calgary, AB
- Full-time
…The role drives process standardization, digital enablement, systems integration, data integrity, governance, performance measurement, and continuous improvement across the entire material…
Added 2 mins ago
W
Graduate Mechanical Engineer
Worley
Calgary, AB · Edmonton, AB · Vancouver, BC
- Full-time
Exposure to industry tools, systems, or software relevant to your discipline (e.g., design, analysis, project controls, data, or planning tools).
Added 2 mins ago
R
Network Operations Analyst
RBC
Toronto, ON
- Full-time
2+ years in IT operations, systems administration, or incident management
Added 2 mins ago
BS
R&D Prototyping III / Prototypage R-D III
Boston Scientific
Montreal, QC
- Full-time
…develops diagnostic and therapeutic products, including catheters, systems, hardware and software, to treat cardiac…
Added 2 mins ago
EC
Outside Sales
Eaton Corporation
Ajax, ON · Bancroft, ON · Belleville, ON · Clarington, ON · Cobourg, ON · Kawartha Lakes, ON · Kingston, ON · Mississauga, ON · Oshawa, ON · Peterborough, ON · Pickering, ON · Port Hope, ON · Prince Edward, ON · Quinte West, ON · Whitby, ON
- Full-time
Power Systems Engineering, or related field or technical experience in the electrical industry
Added 2 mins ago
EC
Field Service Technician
Eaton Corporation
Calgary, AB · Edmonton, AB · Fort McMurray, AB
- Full-time
At Eaton's Electrical Engineering Services & Systems (EESS) - Canada division, we are dedicated to providing top-notch electrical solutions and services to our clients. Our site is a hub of…
Added 2 mins ago
V
Director, Voisey's Bay Operations
Vale
Canada
- Full-time
Provide leadership for health, safety, and operational risk, ensuring effective governance, systems, and controls are in place to manage major hazards, contractor safety, and operational…
Added 16 mins ago
AA
Chef/Cheffe de Projets, Contrôle des Matières / Project Manager , Material Control
Airbus Aircraft
Montreal, QC
- Full-time
Added 16 mins ago
WI
Civil Engineer
WSP in Canada
Kingston, ON
- Full-time
Collaborate with architects, contractors, and clients to design subdivisions, roads, water systems, and public spaces.
Added 16 mins ago
RH
Electrical Apprentice (1st year)
Reliance Home Comfort
Kingston, ON
- Full-time
Diagnose and repair electrical problems in domestic electrical systems, including but is not limited to fault-finding, panel changes, generator installation, knob and tube removal, home…
Added 16 mins ago
RC
Assistant Manager
Revive Car Wash
Belleville, ON
- Full-time
Familiarity with POS or membership management systems
Added 16 mins ago
A
Journeyman Automotive Technician - London Kia - RETENTION BONUS!
AutoCanada
London, ON
- $36 to $41 CAD / hour
- Other
As an Automotive Technician, your primary responsibilities include diagnosing, testing, and repairing vehicle systems to ensure their security and functionality, using specialized tools and…
Added 16 mins ago
RT
Fire Commissioner - Government of Nova Scotia
Royer Thompson
NS · Nova Scotia, Canada
- Full-time
…fire services. They bring a deep understanding of fire service systems and municipal operating environments, with knowledge of or the ability to develop a comprehensive understanding of…
Added 16 mins ago
ME
Project Scheduler
Morson Edge (Canada)
Welland, ON
- $70,000 to $90,000 CAD / year
- Full-time
Demonstrated understanding of project scheduling, job costing, and project tracking systems.
Added 16 mins ago
CC
Project Accountant
Corebuild Construction Ltd.
Toronto, ON · North York, ON
- Full-time
· Experience with Jonas, Sage 300 Construction, CMiC, Procore, or similar ERP systems.
Added 16 mins ago
CR
Manager HCM Applications Support
Chartwell Retirement Residences
Mississauga, ON
- Full-time
Reporting to the Director, Information Systems, the Manager, HCM Operations Support is responsible for the day-to-day operational support, stability, maintenance, and service delivery of…

Maven Takapuna

Office Administrator – Hamilton

Hamilton, ON, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 10, 2026
Working hours: 30 hours per week
Posting language: English
Posted: Jul 21, 2026

Original job description

We are looking for a competent administrator who is super organised and well versed in Xero to manage all aspects of administration for our Waikato Regional Manager / Hamilton office. This role is currently 30 hours per week though there is some flexibility in terms of the number of hours.

You will be responsible for the delivery of consistent and dependable administrative support across the business. This is a fantastic opportunity to join a growing business where you can really make your mark!

As an experienced Administrator, you will be proficient in the MS Microsoft suite, particularly Excel as well as with Xero / invoicing. Experience in creating business proposals would also be preferable.

Key Focus & Responsibilities

Operations / Admin support
Xero / invoicing
Document control and workflow in office (checking procedures followed)
Invoicing
General accounting tasks / filing
Recruitment assistance / coordination
Maintaining client and workflow database
Welcoming visitors / answer office phone
Stationery orders, watering plants, kitchen tidying and general housekeeping duties
Producing documents / reports as required
Meeting minutes
Organising adhoc events, printing etc.

About You

You must be well presented with outstanding communication skills, both written and verbal. You will need to be mature, self-motivated, confident in dealing with challenges and proactive in thinking ahead to anticipate needs. You’ll be a big picture thinker, able to see what needs doing without being asked and have a strong sense of ownership, while not being afraid to ask questions.

Your time management skills will be excellent, and you will be able to juggle and prioritise your workload while ensuring everyone is kept up to date. You must be computer savvy, capable with Microsoft Office and able to quickly learn systems and processes.

Previous experience / proficiency with Xero is essential. You will have NZ experience and the right to work in NZ.

About Us

Maven Associates is a leading civil engineering and land development consultancy with a strong reputation for delivering high-quality infrastructure solutions across New Zealand.

At Maven, we place a strong emphasis on our people and creating an environment where employees can thrive. You will be part of a collaborative team with significant industry expertise, where initiative is encouraged and long-term career development is supported.

Our office is based in Hamilton, parking is available

For more information or to apply, please contact us at careers@maven.co.nz.

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More about this job

Responsibilities

Provide administrative and operational support for the Waikato Regional Manager and Hamilton office, including Xero invoicing, accounting tasks, document control, recruitment coordination, and database maintenance. Handle office reception and housekeeping, prepare documents and meeting minutes, and coordinate events and supplies.

Requirements

Applicants must have previous experience or proficiency with Xero, be capable with Microsoft Office - particularly Excel - and have New Zealand work experience and the right to work in New Zealand. Strong communication, organization, initiative, time management, and the ability to learn systems quickly are required; business proposal experience is preferred.

Skills

Xero
Invoicing
Microsoft Office
Microsoft Excel
Administrative Support
Document Control
Workflow Coordination
General Accounting
Recruitment Coordination
Database Maintenance
Written Communication
Verbal Communication
Time Management
Prioritization
Meeting Minutes
Business Proposal Writing

Visa sponsorship

Not detected in the job text

Keywords

Xero
Microsoft Office
Microsoft Excel
Invoicing
Administrative Support
Operations Support
Document Control
Workflow Management
Accounting
Filing
Recruitment Coordination
Client Database
Business Proposals
Meeting Minutes
Office Administration
Civil Engineering
Land Development
Infrastructure
Hamilton
New Zealand

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