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Added 8 mins ago
MS
Senior Engineer II, Proxy
Menlo Security Inc.
Canada
- Full-time
Security-Oriented Engineering Practices: Strong background in implementing secure systems, with a proactive approach to threat modeling, vulnerability mitigation, and ensuring data…
Added 8 mins ago
AI
VP Aviation & Chief Pilot
AIRmarket Inc.
AB · Edmonton, AB
- Full-time
…AIRmarket's flight operations combine automated drone-in-a-box systems with longer-range BVLOS aircraft, supported by our RPAS Traffic Management (RTM) and airspace surveillance…
Added 8 mins ago
RC
Estimator
Randstad Canada
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
We are currently recruiting on behalf of an established Calgary-based engineering and manufacturing firm specializing in thermal engineering and advanced industrial equipment. With decades…
Added 8 mins ago
T
Quality Assurance Engineer
Trulioo
Vancouver, BC
- Full-time
Build integrations using Model Context Protocol (MCP), APIs, tool calling, and existing engineering systems.
Added 8 mins ago
Lead Security Project Technician- Calgary
Kandor
Calgary, AB
Kendrix Technologies is a Canadian-owned and operated systems integration company, proudly operating under Kandor Management Corp., alongside Guardteck Security and Everclean Facility…
Added 24 mins ago
Q
FY27 Intern - AI Software Engineering Co-op - Canada (4 months)
Qualcomm
Toronto, ON
- Full-time
Building AI-powered tools and agentic workflows, including orchestrating AI agents and integrating LLMs with tools, APIs, and engineering systems
Added 38 mins ago
C
Application Programmer
Collabera
Mississauga, ON
- $70 to $80 USD / hour
- Full-time
…complex trading, risk, and operational challenges. This hybrid engineering and customer-facing role requires hands-on development, cloud-native deployment, CI/CD expertise, and the ability…
Added 38 mins ago
GC
Coordinator, Environment
Glencore Canada
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
Reporting to the Lead, Environment, the Coordinator Environment, Systems is responsible for supporting and coordinating the execution of compliance, regulatory permitting, and internal…
Added 38 mins ago
GC
Coordinator, Maintenance (Temporary)
Glencore Canada
Sparwood, BC
- $115,600 CAD / year
- Temporary
…operations, proficiency with computerized maintenance management systems (such as SAP), exceptional organizational ability, attention to detail, and the capacity to perform effectively in…
Added 38 mins ago
GC
Supervisor Maintenance, Running Repairs
Glencore Canada
Sparwood, BC
- $123,000 to $145,000 CAD / year
- Full-time
Ensure Preventative Maintenance compliance and that all repair history is accurately detailed in Computer Maintenance Management Systems
Added 38 mins ago
GC
Senior Mineral Processing Engineer
Glencore Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
…to an engineer with a strong background in operating plants, engineering consulting, or both, who enjoys solving real-world processing challenges and building long-term client…
Added 1 hour ago
EB
Operations Manager
Electra Battery Materials Corporation
Temiskaming Shores, ON
- Full-time
Coordinate activities between Operations, Maintenance, Engineering, Laboratory, and Logistics departments;
Added 1 hour ago
SS
Technical Sales & Business Development Representative- MB & SK
Shreem Systems & Solutions Pvt. Ltd
Brandon, MB
- Full-time
Shreem Systems & Solutions is a Canadian industrial automation, instrumentation and electrical construction & service provider offering end-to-end solutions in electrical, instrumentation,…
Added 1 hour ago
IH
power engineer
Interior Health Authority
Williams Lake, BC
- Full-time
Monitor and inspect plant equipment and systems to detect equipment malfunctioning and to ensure plant systems are operating normally
Added 1 hour ago
PE
Senior Mechanical Engineer
Polar Engineering
Vancouver, BC
- Full-time
…top of building an energy-efficient, greener BC, we're also engineering the CO2 refrigeration systems for the Thirty Meter Telescope (TMT) and the Giant Magellan Telescope (GMTO), two of…
Added 1 hour ago
S
Sr. Staff Technical Program Manager - Payments (Canada )
Shopify
Canada
- Full-time
A proven track record and passion for managing complex, technical programs in domains such as Payments, Security, Infrastructure, Cloud Systems, Data, Product, etc.
Added 1 hour ago
LH
Lead Electrical Engineer (P.Eng)– MV/HV
LeadingEdge HR Solutions
Halifax, NS
- Full-time
Industry: Electrical Engineering, Power Systems & Microgrids
Added 1 hour ago
DW
Maintenance Technician- Millwright
Durabuilt Windows & Doors
AB · Edmonton, AB
- Full-time
Troubleshoot, maintain and repair industrial electrical and electronic control systems and other related devices, coordinate with venders as needed
Added 1 hour ago
ES
Opérateur(trice) - Centre d'opération à distance / Operator - Remote Operations Center
Equans Services Canada & US
Montreal, QC
- Full-time
Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy,…
Added 1 hour ago
G
Coordinator, Maintenance (Temporary)
Glencore
Sparwood, BC
- $115,600 CAD / year
- Temporary
…operations, proficiency with computerized maintenance management systems (such as SAP), exceptional organizational ability, attention to detail, and the capacity to perform effectively in…
Added 1 hour ago
EV
Coordinator, Maintenance (Temporary)
Elk Valley Resources
Sparwood, BC
- $115,600 CAD / year
- Full-time
…operations, proficiency with computerized maintenance management systems (such as SAP), exceptional organizational ability, attention to detail, and the capacity to perform effectively in…
Added 1 hour ago
HT
Test Engineering Technologist
Husky Technologies
Bolton, ON
- Full-time
Our Development Engineering team is a global engineering team focused on developing new products, technologies that will deliver robust repeatable solutions for our customers. We develop…
Added 1 hour ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Vancouver, BC
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 1 hour ago
O
Associate Production Support Specialist
OpenText
Waterloo, ON
- Full-time
Investigate and troubleshoot high-priority cases independently, leveraging CRM systems, knowledge bases, and technical resources to drive timely resolutions and ensure client satisfaction.
Added 1 hour ago
G
Supervisor Maintenance, Running Repairs
Glencore
Sparwood, BC
- $123,000 to $145,000 CAD / year
- Full-time
Ensure Preventative Maintenance compliance and that all repair history is accurately detailed in Computer Maintenance Management Systems

Maven Takapuna

Office Administrator – Hamilton

Hamilton, ON, Canada

Internship

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Job details

Job type: Internship
Apply by: Nov 10, 2026
Working hours: 30 hours per week
Posting language: English
Posted: Jul 21, 2026

Original job description

We are looking for a competent administrator who is super organised and well versed in Xero to manage all aspects of administration for our Waikato Regional Manager / Hamilton office. This role is currently 30 hours per week though there is some flexibility in terms of the number of hours.

You will be responsible for the delivery of consistent and dependable administrative support across the business. This is a fantastic opportunity to join a growing business where you can really make your mark!

As an experienced Administrator, you will be proficient in the MS Microsoft suite, particularly Excel as well as with Xero / invoicing. Experience in creating business proposals would also be preferable.

Key Focus & Responsibilities

Operations / Admin support
Xero / invoicing
Document control and workflow in office (checking procedures followed)
Invoicing
General accounting tasks / filing
Recruitment assistance / coordination
Maintaining client and workflow database
Welcoming visitors / answer office phone
Stationery orders, watering plants, kitchen tidying and general housekeeping duties
Producing documents / reports as required
Meeting minutes
Organising adhoc events, printing etc.

About You

You must be well presented with outstanding communication skills, both written and verbal. You will need to be mature, self-motivated, confident in dealing with challenges and proactive in thinking ahead to anticipate needs. You’ll be a big picture thinker, able to see what needs doing without being asked and have a strong sense of ownership, while not being afraid to ask questions.

Your time management skills will be excellent, and you will be able to juggle and prioritise your workload while ensuring everyone is kept up to date. You must be computer savvy, capable with Microsoft Office and able to quickly learn systems and processes.

Previous experience / proficiency with Xero is essential. You will have NZ experience and the right to work in NZ.

About Us

Maven Associates is a leading civil engineering and land development consultancy with a strong reputation for delivering high-quality infrastructure solutions across New Zealand.

At Maven, we place a strong emphasis on our people and creating an environment where employees can thrive. You will be part of a collaborative team with significant industry expertise, where initiative is encouraged and long-term career development is supported.

Our office is based in Hamilton, parking is available

For more information or to apply, please contact us at careers@maven.co.nz.

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More about this job

Responsibilities

Provide administrative and operational support for the Waikato Regional Manager and Hamilton office, including Xero invoicing, accounting tasks, document control, recruitment coordination, and database maintenance. Handle office reception and housekeeping, prepare documents and meeting minutes, and coordinate events and supplies.

Requirements

Applicants must have previous experience or proficiency with Xero, be capable with Microsoft Office - particularly Excel - and have New Zealand work experience and the right to work in New Zealand. Strong communication, organization, initiative, time management, and the ability to learn systems quickly are required; business proposal experience is preferred.

Skills

Xero
Invoicing
Microsoft Office
Microsoft Excel
Administrative Support
Document Control
Workflow Coordination
General Accounting
Recruitment Coordination
Database Maintenance
Written Communication
Verbal Communication
Time Management
Prioritization
Meeting Minutes
Business Proposal Writing

Visa sponsorship

Not detected in the job text

Keywords

Xero
Microsoft Office
Microsoft Excel
Invoicing
Administrative Support
Operations Support
Document Control
Workflow Management
Accounting
Filing
Recruitment Coordination
Client Database
Business Proposals
Meeting Minutes
Office Administration
Civil Engineering
Land Development
Infrastructure
Hamilton
New Zealand

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