Executive Assistant

Role Description The Executive Assistant is a full-time, on-site role based in Montreal, QC, responsible for providing comprehensive administrative and executive support to senior leadership. Day-to-day tasks include managing calendars, scheduling meetings, coordinating travel arrangements, preparing expense reports, and organizing documents and presentations. The role involves handling correspondence, screening calls and emails, and ensuring timely follow-up on action items and deadlines. The Executive Assistant will also support office management activities (maintenance, purchasing, and coordinating events). Collaboration with internal teams and external stakeholders is expected to ensure smooth communication and efficient operations.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and travel planning.
• Candidates should possess solid Administrative Assistance skills, such as document preparation, filing, scheduling, and general office coordination.
• Candidates should possess experience with Expense Reports, including tracking, reconciliation, and adherence to company policies.
• Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact effectively and professionally at all organizational levels.
• Additional beneficial qualifications include strong organizational and time-management abilities, attention to detail, discretion in handling confidential information, proficiency with office productivity software (e.g., MS Office or Google Workspace), and prior experience supporting executives or senior managers.
• A college diploma or bachelor’s degree in business administration or a related field, and fluency in English; proficiency in French is an asset given the Montreal location.