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Added 10 mins ago
S
Développeur logiciel Full Stack / Full Stack Software Developer
Systemex
Laval, QC
- Full-time
Minimum de 8 à 10 ans d’expérience en développement full stack, avec une excellente maîtrise de Node.js (NestJS/Express), React (Vite), TypeScript et PostgreSQL, ainsi qu’une solide…
Added 26 mins ago
IC
Director, Product Strategy & Growth
Infotek Consulting Inc.
Toronto, ON
- $85 to $94 CAD / hour
- Contract
📍 Location: Toronto, ON (Hybrid – 3 days per week in office)
Added 26 mins ago
MD
Administrative Coordinator
Mawg Design
Toronto, ON
- Full-time
Mawg Design Inc. is looking for an organized, reliable, and detail-oriented Administrative Coordinator to support the day-to-day administrative and financial functions of the company. A key…
Added 26 mins ago
Systems Support Representative
University of Toronto
Toronto, ON
Minimum four (4) years of related experience in the areas of graduate studies admissions and registration, information technology, SQL reporting, and system configuration/design.
Added 56 mins ago
LH
Kinesiologist - Lifemark Physiotherapy Bridgewater
Lifemark Health Group
Bridgewater, NS
- Full-time
Clear leadership pathways (Clinic Director, Regional Manager roles)
Added 2 hours ago
SN
Integrations Developer
Six Nations Polytechnic
Brantford, ON
- Contract
Under the supervision of the Director - Information Services, the Integrations Developer develops and delivers a Micro-Credential platform that integrates Six Nations Polytechnic’s (SNP)…
Added 9 hours ago
W
Designer, 2D
WildBrain
Vancouver, BC
- Full-time
Previous experience in character and/or prop design on a series is a definite asset
Added 10 hours ago
UO
Donor Relations Officer
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Meets regularly with the Director of Advancement, Associate Director of Development, development staff, the Student Awards and Financial Aid Office representatives, and Graduate Studies &…
Added 11 hours ago
S
Regional Delivery Manager
Skip
Toronto, ON
- Full-time
Passionate about the courier, customer and partner experience
Added 11 hours ago
A
Principal Data Engineer, User Success (Agentic Experiences)
Autodesk
Vancouver, BC
- Full-time
At Autodesk, we do what no other company can: we help our customers design and make anything. The Experience Foundations team at Autodesk plays a critical role in designing the experiences…
Added 12 hours ago
SC
Technical Specifications Coordinator
SYSTRA Canada
Montreal, QC
- Full-time
Reporting to the workstream Design Director and working in close collaboration with discipline leads, system engineering teams, civil infrastructure, rail systems, procurement, and project…
Added 13 hours ago
Q
Mask Layout Design Lead
Qualcomm
Markham, ON
- Full-time
…Mathematics, Electronic Engineering, or related field and 4+ years of experience designing custom layouts in relevant domain (e.g., analog, mixed signal, RF, digital design), or related…
Added 14 hours ago
N
Co-Head of Character Animation - Netflix Animation Studios
Netflix
Vancouver, BC
- Full-time
…performances are appealing, consistent, and aligned with the Director’s vision and the show’s animation…
Added 14 hours ago
GC
VFX Artist
Game Companies
Toronto, ON
- Full-time
Degree or equivalent experience in Digital Media Design, Game Design, or related field is desired.
Added 14 hours ago
AI
Head of Brand & Content
Aria Insurtech
Remote, Canada
- $100,000 to $140,000 CAD / year
- Full-time
- Remote
$100,000 – $140,000 CAD / year, based on experience
Added 14 hours ago
TF
Designer, Marketing & Communications
Terry Fox Foundation
Toronto, ON · North York, ON
- $70,000 to $80,000 CAD / year
- Contract
…storytelling and engaging donor experiences. Reporting to the Director, Marketing & Communications, you'll lead the design and production of creative assets that support fundraising, brand…
Added 15 hours ago
N
Co-Head of Character Animation - Netflix Animation Studios
Netflix
Vancouver, BC
- Full-time
…performances are appealing, consistent, and aligned with the Director’s vision and the show’s animation…
Added 15 hours ago
P(
Associate Creative Strategist
Phoenix (YC W21)
Toronto, ON
- $70,000 to $80,000 CAD / year
- Full-time
Reporting to the Director of Creative Strategy, you’ll work day to day with Creative Strategists on each brand to turn monthly plans into briefs, iterate on our best-performing ads, and…
Added 16 hours ago
T
Art Director (Social) - AntiSocial
Thinkingbox
Toronto, ON
- Full-time
Monday - Thursday in office (Fridays are remote optional)
Added 16 hours ago
GC
Technical Designer (TFT 12 months)
Game Companies
Vancouver, BC
- Full-time
Experience in a digital content creation pipeline
Added 16 hours ago
VI
Director, Industry Development
Vector Institute
Toronto, ON
- $100,600 to $125,800 CAD / year
- Full-time
Reporting to the Chief Commercialization Officer & VP, Industry Innovation, the Director, Industry Development will be responsible for sourcing opportunities to maximize engagement between…
Added 16 hours ago
B
Product Manager MDS, Hypodermics and Anesthesia
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- $85,000 to $135,000 CAD / year
- Full-time
…feat. It takes the imagination and passion of all of us - from design and engineering to the manufacturing and marketing of our billions of MedTech products per year - to look at the…
Added 16 hours ago
'
Global Specifications Transformation Lead
''
Toronto, ON
- Full-time
Working closely with the Senior Director, R&D Operations and global stakeholders, this role balances immediate delivery needs with future-state design, helping create a more resilient,…
Added 17 hours ago
M
Director, SEO/AEO/GEO
Monks
Toronto, ON
- Full-time
The Director, Organic Search (SEO/AEO/GEO) provides thought leadership and shares their passion for the discipline of organic search and emerging LLM, AEO, and GEO opportunities for our…
Added 17 hours ago
F
Sr. Digital Performance Marketing Manager
Fittes
Toronto, ON
- Full-time
The posted salary range is typical for this position. The final agreed upon salary may vary based on factors such as job-related knowledge, skills and experience.

Mawg Design

Administrative Coordinator

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 10, 2027
Posting language: English
Posted: Nov 11, 2026

Original job description

Position Overview

Mawg Design Inc. is looking for an organized, reliable, and detail-oriented Administrative Coordinator to support the day-to-day administrative and financial functions of the company. A key responsibility of this position will be managing invoicing and related documentation, ensuring invoices are prepared accurately, sent on time, properly recorded, and followed up on when required. The role will also reconcile receipts and make sure expenses are categorized correctly in QuickBooks Online. The Administrative Coordinator will also provide general administrative support across the office and assist with project-related documentation and coordination.

Key Responsibilities

Invoicing & Financial Administration

Prepare and issue customer invoices accurately and on time.
Review project information, purchase orders, job codes, and supporting documentation before invoicing.
Confirm the billing contact, project location, currency, and tax treatment before an invoice is drafted.
Ensure invoices match approved quotes, POs, project details, and billing requirements.
Prepare invoices for the weekly invoice review with the Director of Administration before they are sent.
Maintain accurate records of invoices issued and outstanding.
Follow up internally on missing information required to complete invoicing.
Assist with tracking outstanding accounts receivable and customer payments.
Provide copies of invoices, statements, and supporting documentation when requested.
Assist with resolving invoice discrepancies or customer billing questions.
Work closely with the Director of Administration, the Controller, and the bookkeeping team to ensure financial records are accurate and up to date.
Assist with basic data entry and financial reporting as required.

Receipts & Expense Coding

Reconcile company credit card and expense receipts in Dext and QuickBooks Online.
Follow up with team members on missing receipts, job codes, and purchase details.
Review uncategorized expenses and assign the correct GL code and job code.
Identify and fix miscoded or duplicate transactions.
Maintain organized digital records of invoices, POs, receipts, and other financial documentation.

Project & Office Administration

Create and maintain accurate project files and administrative records.
Assist with entering and maintaining project/job information in company systems.
Ensure documentation is filed under the correct client, project, and job code.
Assist with purchase orders and other project documentation.
Support project managers and other team members with administrative requests.
Prepare documents, spreadsheets, reports, and correspondence as required.
Monitor shared administrative inboxes and direct requests to the appropriate team member.
Maintain organized electronic filing systems.
Assist with scheduling meetings and coordinating calendars when required.
Support general office organization and day-to-day administrative needs.

Communication & Team Support

Communicate professionally with clients, vendors, suppliers, and internal team members.
Follow up with team members when information or documentation is outstanding.
Assist with coordinating information between Administration, Project Management, Production, and Accounting.
Maintain confidentiality when handling employee, client, and company information.
Provide additional administrative support as priorities change.

Other Duties

Other duties may be assigned.

Qualifications & Skills

Previous administrative, office, bookkeeping, or invoicing experience preferred.
Strong attention to detail and accuracy.
Comfortable working with numbers and financial documentation.
Familiarity with GL codes, a chart of accounts, and categorizing expenses.
Experience reconciling receipts; Dext or a similar tool is an asset.
Strong organizational and time-management skills.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Experience with QuickBooks Online or similar accounting software is an asset.
Ability to learn new systems and processes quickly.
Comfortable following up with others and taking ownership of outstanding items.
Able to work independently while also supporting a fast-paced team environment.

What Success Looks Like

The Administrative Coordinator plays an important role in keeping Mawg Design’s administrative and invoicing processes organized and moving forward. Success in this role means invoices are accurate and sent on time, receipts are reconciled, expenses are coded correctly, documentation is easy to locate, outstanding items are followed up on, and the team can rely on administrative tasks being completed accurately and consistently.

Our Values

Our values guide how we work, collaborate, and deliver for our clients. We take ownership of our work, decisions, and impact, operating with honesty, transparency, and accountability. We believe strong outcomes come from close collaboration, clear communication, and shared responsibility across teams. We embrace creative, forward-thinking approaches to solve complex challenges and value diverse perspectives, treating colleagues and clients with professionalism and respect.

Equal Opportunity Employer

Mawg is an equal-opportunity employer committed to building an inclusive and diverse workplace. We encourage applications from all qualified candidates, including but not limited to visible minorities, Indigenous peoples, LGBTQ2S+ individuals, and persons with disabilities.

Apply on LinkedIn About employer

More about this job

Responsibilities

Prepare and track accurate customer invoices, reconcile receipts, code expenses, and maintain organized financial and project documentation. Provide general office and project administration, follow up on outstanding information, and coordinate with clients, vendors, and internal teams.

Requirements

Previous administrative, office, bookkeeping, or invoicing experience is preferred, along with strong attention to detail, numerical comfort, organization, and communication skills. Proficiency with Microsoft Office is expected; QuickBooks Online or similar accounting software and Dext or a similar receipt tool are assets.

Skills

Invoicing
Receipt Reconciliation
Expense Coding
QuickBooks Online
Dext
Financial Documentation
Accounts Receivable Tracking
Data Entry
Financial Reporting
Project Administration
Microsoft Office
Outlook
Word
Excel
Organization
Written and Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Invoicing
Purchase Orders
Job Codes
Billing
Accounts Receivable
Customer Payments
Receipt Reconciliation
Expense Coding
General Ledger Codes
Chart of Accounts
QuickBooks Online
Dext
Financial Documentation
Financial Reporting
Data Entry
Project Administration
Project Files
Administrative Records
Microsoft Office
Outlook
Word
Excel
Electronic Filing
Calendar Coordination
Client Communication
Vendor Communication
Confidentiality
Design Services

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Work requirements

Jobs in Canada