Scheduler

Join Our Team as a Scheduler!

Maxan is looking for a highly organized, proactive, and tech-savvy Construction Project Scheduler to join our Project Management team.

Reporting to the Manager, Project Management Operations, this role will be responsible for maintaining project schedules, tracking progress, coordinating manpower requirements, and keeping our teams informed of upcoming activities and changes. We’re looking for someone who can stay ahead of a constantly changing construction environment, quickly identify potential roadblocks, and turn information into action.

You’ll work closely with Project Managers, Project Coordinators, General Superintendents, and General Contractors to improve schedule visibility, communication, and project delivery.

What You’ll Do

• Monitor and maintain project schedules, ensuring upcoming activities, milestones, and changes are accurately tracked.
• Communicate schedule updates and changes internally and externally.
• Coordinate manpower loading and identify upcoming labour requirements based on project schedules.
• Monitor project progress against General Contractor schedules and identify potential impacts to Maxan’s work.
• Prepare progress reports and coordination reports, including site photos and information highlighting roadblocks or work required by other trades.
• Proactively identify upcoming activities, scheduling conflicts, and potential roadblocks before they impact project progress.
• Provide Project Managers with timely updates on upcoming events, changes, and project requirements.
• Participate in project handover meetings and develop a strong understanding of assigned projects.
• Maintain accurate and up-to-date scheduling information in Procore and other project management systems.
• Work closely with Project Coordinators and Project Managers to support day-to-day project coordination.
• Build strong working relationships with General Contractors and internal teams to improve communication, transparency, and project delivery.
• Look for opportunities to improve our scheduling, reporting, and coordination processes and raise the bar on what we deliver to our clients.

What You Bring

• Experience in project scheduling, project coordination, or project management within commercial construction.
• Strong understanding of construction schedules, sequencing, trade coordination, and project requirements.
• Experience working with General Contractors and multiple project stakeholders.
• Proficiency with Microsoft Project and Primavera.
• Experience with Procore or similar construction management software.
• Strong analytical and problem-solving skills, with the ability to quickly assess information and identify potential impacts.
• Highly organized with exceptional attention to detail.
• Strong communication skills and the ability to clearly communicate schedule changes, progress, and potential roadblocks.
• Comfortable working in a fast-paced environment where priorities and schedules can change frequently.
• A Project Coordinator background is considered an asset.
• A related post-secondary degree or diploma is considered an asset.

What’s In It for You

• Competitive compensation, including a structured KPI bonus program
• Excellent benefits and an annual Health Spending Account
• Great vacation policy plus three paid personal days
• Group RRSP and DPSP Matching Program
• Early office closure on Fridays and summer hours
• In-house development programs through Maxan Academy
• An amazing culture where you’ll want to come to work!

Watch The Maxan Way video to learn more about our culture and hear what it’s like to work at Maxan!

Maxan is committed to fostering a diverse and inclusive workplace. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.

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Position Type: Full-time Permanent

New or Current: New

Salary Range:$50k-65k/year (actual compensation will be based on experience, qualifications, skills, and overall fit for the role).

Reports to: Manager, Project Management Operations

Location: Mississauga, ON