Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,791
Employers: 2,358

Advertised starting pay

Average starting payCAD / hour: $29.08Across 390 listings
Average starting payCAD / year: $72,584Across 369 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,988Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%681 listings
On-site: 84%4,022 listings

Not specified: 1% (36 listings)

Employers hiring include Canada Post - Postes Canada (258), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Surrey, BC
- Temporary
Added 4 days ago
PH
Administrative and Data Entry Clerk
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 4 days ago
PH
administrative assistant
Phoenix Horizon Investments Corp
Edmonton, AB
- Full-time
Added 4 days ago
OP
Office Clerk
Oak Point HVAC
NB · Chiasson Office, NB
- Full-time
Oak Point HVAC is seeking a motivated and organized Office Clerk to help support our growing HVAC company. This position plays an important role in helping us provide excellent customer…
Added 4 days ago
CM
Medical Office Assistant Co-op
Changepain Medical & Allied Health Clinic
Burnaby, BC
- Internship
…student interested in gaining hands-on experience in healthcare administration while contributing to improving our front desk operations and patient…
Added 4 days ago
LC
Administrative Assistant – Delta
LabTest Certification Inc.
Delta, BC
- $21 to $24 CAD / hour
- Full-time
Added 4 days ago
AS
OFFICE ASSISTANT - RICHMOND, BC
Al-Ayn Social Care Foundation Canada
Richmond, BC
- Full-time
Added 4 days ago
SR
administrative assistant
Superior Roofing
Calgary, AB
- Full-time
Determine and establish office procedures and routines
Added 4 days ago
PL
administrative assistant
Phantom Logistics
Bolton, ON
- Full-time
Determine and establish office procedures and routines
Added 4 days ago
H
Reception & Office Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 4 days ago
CP
Post Office Assistant - Term -
Canada Post / Postes Canada
Colombier, QC
- Temporary
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assis
Added 4 days ago
UO
Administrative Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
Centre on Public Management and Policy_Administration
Added 4 days ago
J
Corporate development planning adviser
JobsMedia.io
Granby, QC
- Full-time
Added 4 days ago
MD
administrative manager
MS DRYWALL LIMITED
Delta, BC
- Full-time
Added 4 days ago
BD
Receptionist - Full Time
BC Dental Jobs
Langley (District), BC · City of Langley, BC
- Full-time
Our fast paced, well established dental office is seeking a dynamic, outgoing, Full Time Experienced Dental Receptionist. Do you excel in customer service, are self-motivated, a quick…
Added 4 days ago
SF
Executive Assistant to the CEO
Strongest Families Institute
Bedford, NS
- $55,000 to $60,000 CAD / year
- Full-time
- Temporary
Added 4 days ago
S
[26-105] Foundry Development Administrative Coordinator
SOURCES
Surrey, BC
- Internship
We are looking for a Foundry Development Administration Assistant to join our Foundry South Surrey/White Rock Centre Development team! Ideally, this individual is a collaborative and…
Added 4 days ago
IH
office administrator
Island Home Furniture
Campbell River, BC
- Full-time
Added 4 days ago
S
Data Entry Clerk - Finance ( Work Term)
SEM
NL · Newfoundland and Labrador, Canada
- Full-time
…student interested in gaining practical experience in finance administration, data entry, records management, and day-to-day financial…
Added 4 days ago
NE
Admin Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
Added 4 days ago
TS
Operations Supervisor
The Seaboard Transport Group
Corner Brook, NL
- Full-time
Added 4 days ago
TS
Operations Supervisor
The Seaboard Transport Group
St. John's, NL
- Full-time
Added 4 days ago
FH
Assistant Front Office Manager
Fairmont Hotels & Resorts
Calgary, AB
- Full-time
Added 4 days ago
MT
Administrative assistant
Marble Trend Ltd.
Toronto, ON · North York, ON
- Full-time
Added 5 days ago
MP
administration officer
MR. PERFECT SERVICES, LLC
Edmonton, AB
- Full-time

Maxxit Group

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

The annual compensation range for this position is $60,000 - $70,000 compensated upon experience. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The annual compensation range for this position is $60,000 - $70,000 compensated upon experience.
Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

SUMMARY

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operation Office and other members of the senior leadership team. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

JOB DUTIES

Provide direct administrative and office management support to all members of the executive team, as directed.
Maintain work schedules and calendars of executive management, particularly the CEO & COO.
Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
Refer and/or redirect calls, e-mails, or visitors as required.
Troubleshoot and/or escalate office administration issues.
Facilitate communication from department managers, business unit leaders, and project managers.
Prepare and review presentations.
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
Other duties shall be assigned as required.

REQUIREMENTS

Post Secondary Diploma in Business Administration, or relevant discipline, required.
5-7 years' experience in an Administrative role preferred.
Strong knowledge of office procedures and practices.
Keen attention to details and resourceful
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Proven organizational and time management skills. As well as flexibility.

WORK CONDITIONS

Manual dexterity required to operate computer and peripherals.
Interacts with employees, various management levels and the public at large.
Ability to lift up to 25 lbs.
Repetitive work.
Overtime may be required
Environment can be noisy at times.

COMPENSATION

The annual compensation range for this position is $60,000 - $70,000 compensated upon experience.

VACANCY STATUS AND LOCATION

This vacancy is a new position at Maxxit System Inc. This role will require 5 days per week on site at the Toronto Office.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

Maxxit is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodation is available on request for candidates taking part in all aspects of the selection process.

RECRUITMENT AND SELECTION PROCESS

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.

Apply About employer

More about this job

Responsibilities

Provide administrative and office management support to the CEO, COO, and other senior leaders, including calendar management, travel arrangements, meeting logistics, and correspondence. Screen and direct communications and visitors, review documents and presentations, troubleshoot administrative issues, and maintain a professional and confidential executive office.

Requirements

A post-secondary diploma in Business Administration or a relevant discipline is required, and 5–7 years of administrative experience is preferred. Candidates should have strong office-procedure knowledge, proficiency with Microsoft Office, attention to detail, organizational and time-management skills, and flexibility.

Skills

Administrative Support
Office Management
Calendar Management
Travel Coordination
Meeting Coordination
Minute-Taking
Correspondence Drafting
Document Editing
Presentation Preparation
Reception
Communication
Organization
Time Management
Attention to Detail
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Business Administration
Administrative Support
Office Management
Executive Team
CEO
COO
Calendar Management
Travel Arrangements
Meeting Logistics
Minute-Taking
Correspondence
Document Review
Presentation Preparation
Reception
Telephone Screening
Email Screening
Visitor Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Confidentiality
Organizational Skills
Time Management
Manufacturing
Architectural and Structural Metal Manufacturing

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