Jobs in Ontario

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Added 2 hours ago
BP
Assistant Kitchen Manager
Boston Pizza
Ottawa, ON
- Full-time
Assistant Kitchen Manager (AKM)MUST BE AVAILABLE EVENINGS AND WEEKENDS
Added 8 hours ago
DS
Executive Assistant
D-TA Systems Inc.
Ottawa, ON
- Full-time
We are seeking a highly organized, proactive, technologically proficient, and resourceful Executive Assistant to join our team in Ottawa, Ontario. This is a full-time, on-site position…
Added 8 hours ago
C
Library Assistant 2
Chatham-Kent
Chatham, ON
- $27.26 CAD / hour
- Part-time
Chatham-Kent Public Library (CKPL) has an opening for three (3) permanent casual Library Assistant 2 to work at all Chatham-Kent Public Library locations. Preference will be given to…
Added 10 hours ago
A
Front Desk Agent (Part-Time)
AccorHotel
Toronto, ON
- $30.75 CAD / hour
- Part-time
- On-site
Must have effective communication skills · Must have a good command of the English language
Added 10 hours ago
Intake Coordinator
VPI INC.
Richmond Hill, ON
Added 10 hours ago
Intake Coordinator
VPI INC.
ON
Added 10 hours ago
Team Support Administrative Assistant
Simcoe Muskoka Family Connexions
Bracebridge, ON
We are recruiting for a temporary Team Support Administrative Assistant to support the Muskoka Protection Teams. The incumbent will report to the Administration Manager. This individual…
Added 10 hours ago
Bilingual CAST Admin
Simcoe Muskoka Family Connexions
Barrie, ON
Assistant(e) bilingue de l’équipe de soutien administratif de CAST
Added 10 hours ago
Bilingual Team Support Admin Assistant
Simcoe Muskoka Family Connexions
Barrie, ON
Assistant Administratif de Soutien d'Équipe Bilingue
Added 10 hours ago
CA
Executive Assistant
Colleges and Institutes Canada
Ottawa, ON
- Full-time
The Executive Assistant (EA) provides administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and of the…
Added 10 hours ago
CA
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada
Ottawa, ON
- Full-time
- Temporary
WE ARE LOOKING FOR A : EXECUTIVE ASSISTANT / HR COORDINATOR
Added 10 hours ago
Bilingual Team Support Admin
Simcoe Muskoka Family Connexions
Midland, ON
The Job We are recruiting for a permanent Bilingual Team Support Administrative Assistant to support the Midland Protection Teams. The incumbent will report to the Administration Service…
Added 10 hours ago
MS
Executive Assistant
Maxxit Systems Inc
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
This role will require 5 days per week on site at the Toronto Office
Added 10 hours ago
TH
Intake/Referrals Coordinator
THOMAS HANNAM MEDICINE PROFESSIONAL CORPORATION
Toronto, ON
- $46,312.5 CAD / year
- Full-time
Has a minimum of 2-years or experience working as an office assistant, preferably in a busy medical office environment booking patient appointments
Added 11 hours ago
SH
Front Office Assistant
Spine Health Care Clinic
Toronto, ON
- Full-time
Role Description The Front Office Assistant is a full-time, on-site role based in Scarborough, ON, responsible for managing the reception area and supporting daily administrative…
Added 11 hours ago
Funeral Branch Administrator
Arbor Memorial Inc
Richmond Hill, ON
Strong computer skills in Microsoft Office including, but not limited to: Word, Excel, Outlook, Access, etc.
Added 11 hours ago
Sales Coordinator
Easton's Group of Hotels Inc.
Toronto, ON
Handle all administrative functions of the Hotel sales and catering office. (i.e., contract preparation, filing, faxing, answering phone calls and inquiries, organizing incoming and…
Added 11 hours ago
Social Media and Catering Coordinator
Easton's Group of Hotels Inc.
Thunder Bay, ON
…insights, posting regularly, and regular meetings with Head office in regards to planning events and…
Added 11 hours ago
D
Certified Dental Assistant - Dental Studio - London South
Dentist
London, ON
- Full-time
Are you a passionate, energetic, and friendly Level II Dental Assistant looking for a workplace where you genuinely enjoy coming to work every day?
Added 11 hours ago
D
Administrator - Dr Caroline Brisson Dental Centre Dentaire
Dentist
Ottawa, ON
- Full-time
2-3 year of experience is required as a Dental Administrator/Administrative Assistant
Added 11 hours ago
D
Dental Administrator - Lakeside Family Dental
Dentist
Burlington, ON
- Full-time
1 year of experience is required as a Dental Administrator/Administrative Assistant
Added 11 hours ago
D
Dental Administrator - Lakeside Family Dental
Dentist
Burlington, ON
- Part-time
1 year of experience is required as a Dental Administrator/Administrative Assistant
Added 11 hours ago
D
Certified Dental Assistant - Altima Bramalea Dental Centre
Dentist
Brampton, ON
- Part-time
The team at ALTIMA BRAMALEA DENTAL CENTRE located in Brampton, Ontario is looking for a passionate, hard-working Certified Dental Assistant on a part-time basis.
Added 11 hours ago
D
Certified Dental Assistant - Whitehills Dental
Dentist
London, ON
- Full-time
The team at Whitehills Dental located in London, Ontario are looking for a passionate, hard-working Certified Dental Assistant Level II on a part-time.
Added 11 hours ago
D
Dental Receptionist - Brant Smiles Family Dentistry
Dentist
Brantford, ON
- Full-time
2 year of experience is required as a Dental Administrator/Administrative Assistant

Maxxit Systems Inc

Executive Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply on workforcenow.adp.com About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Jun 10, 2026

Original job description

SUMMARY

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operation Office and other members of the senior leadership team. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

JOB DUTIES

Provide direct administrative and office management support to all members of the executive team, as directed.
Maintain work schedules and calendars of executive management, particularly the CEO & COO.
Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
Refer and/or redirect calls, e-mails, or visitors as required.
Troubleshoot and/or escalate office administration issues.
Facilitate communication from department managers, business unit leaders, and project managers.
Prepare and review presentations.
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
Other duties shall be assigned as required.

REQUIREMENTS

Post Secondary Diploma in Business Administration, or relevant discipline, required.
5-7 years' experience in an Administrative role preferred.
Strong knowledge of office procedures and practices.
Keen attention to details and resourceful
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Proven organizational and time management skills. As well as flexibility.

WORK CONDITIONS

Manual dexterity required to operate computer and peripherals.
Interacts with employees, various management levels and the public at large.
Ability to lift up to 25 lbs.
Repetitive work.
Overtime may be required
Environment can be noisy at times.

COMPENSATION

The annual compensation range for this position is $60,000 - $70,000 compensated upon experience.

VACANCY STATUS AND LOCATION

This vacancy is a new position at Maxxit System Inc. This role will require 5 days per week on site at the Toronto Office.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

Maxxit is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodation is available on request for candidates taking part in all aspects of the selection process.

RECRUITMENT AND SELECTION PROCESS

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Executive Assistant at Maxxit Systems will manage calendars, book travel, organize meetings and events, and review documents and correspondence for executives. They will also screen calls and visitors and represent the executive office professionally.

Requirements

Candidates need a post-secondary diploma in business administration or a related field, with 5 to 7 years of administrative experience preferred. Strong office procedures, attention to detail, Microsoft Office skills and organizational abilities are required.

Skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Calendar management
Travel arrangements
Meeting coordination
Minute-taking
Scheduling
Document review and editing
Correspondence drafting
Presentation preparation
Telephone and email screening
Office procedures
Organizational skills
Time management
Attention to detail
Confidentiality
Professional communication
Event logistics

Keywords

Executive Assistant
Administrative Assistant
Executive Administrative Assistant
calendar management
travel booking
meeting coordination
minute-taking
correspondence
reception
Microsoft Office
Outlook
Word
Excel
PowerPoint
office administration
time management
scheduling
Toronto

Seniority

Mid level

Tools

Microsoft Outlook
Microsoft Word
Microsoft Excel

Languages

English

Fields of study

Business Administration

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Work requirements

Jobs in Ontario