Jobs in Ontario

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Added 9 hours ago
SL
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
SDM London Fanshawe Park (Lizanne Pretorius Pharmacy Ltd)
London, ON
- Part-time
Added 9 hours ago
A
Front Desk Agent (Part-Time)
AccorHotel
Toronto, ON
- $30.75 CAD / hour
- Part-time
- On-site
Must have effective communication skills · Must have a good command of the English language
Added 9 hours ago
KW
Corporate Administration Coordinator
Kintetsu World Express Inc.
Mississauga, ON
- $44,000 to $45,000 CAD / year
- Contract
Added 9 hours ago
Team Support Administrative Assistant
Simcoe Muskoka Family Connexions
Bracebridge, ON
Added 9 hours ago
Bilingual CAST Admin
Simcoe Muskoka Family Connexions
Barrie, ON
Added 9 hours ago
Bilingual Team Support Admin Assistant
Simcoe Muskoka Family Connexions
Barrie, ON
Added 9 hours ago
Bilingual Team Support Admin
Simcoe Muskoka Family Connexions
Midland, ON
Added 9 hours ago
MS
Executive Assistant
Maxxit Systems Inc
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
This role will require 5 days per week on site at the Toronto Office
Added 9 hours ago
TH
Intake/Referrals Coordinator
THOMAS HANNAM MEDICINE PROFESSIONAL CORPORATION
Toronto, ON
- $46,312.5 CAD / year
- Full-time
Added 10 hours ago
SH
Front Office Assistant
Spine Health Care Clinic
Toronto, ON
- Full-time
Added 10 hours ago
Funeral Branch Administrator
Arbor Memorial Inc
Richmond Hill, ON
Added 10 hours ago
EG
Pre-Opening Guest Service Agent
Easton's Group of Hotels Inc.
Vaughan, ON
- Full-time
Added 10 hours ago
EG
Guest Service Agent (Part-Time, weekends and holidays)
Easton's Group of Hotels Inc.
Markham, ON
- $20.43 to $21.5 CAD / hour
- Part-time
Added 10 hours ago
Maintenance Manager
Easton's Group of Hotels Inc.
Toronto, ON
Must have a high degree of organization and the ability to multitask
Added 10 hours ago
EG
Guest Service Agent - Part time
Easton's Group of Hotels Inc.
Vaughan, ON
- Part-time
Added 10 hours ago
EG
Guest Service Agent
Easton's Group of Hotels Inc.
Thunder Bay, ON
- Part-time
Added 10 hours ago
Patient Coordinator - Meadow Dental Care
Dentist
Brampton, ON
2-4 years of experience as a dental office administrator / receptionist or combination of diploma in dental office administration and 1-2 years administrative experience
Added 10 hours ago
D
Dental Administrator - Lakeside Family Dental
Dentist
Burlington, ON
- Part-time
Added 10 hours ago
D
Dental Receptionist - Brant Smiles Family Dentistry
Dentist
Brantford, ON
- Full-time
The team at Brant Smiles Family Dentistry located in Brantford, Ontario are looking for a passionate, hard-working Dental Receptionist on a full-time basis.
Added 10 hours ago
D
Dental Administrator, Sault Dental Arts
Dentist
Sault Ste. Marie, ON
- Full-time
Dental Receptionist / Administrative Assistant
Added 10 hours ago
D
Dental Administrator - Towne Dental
Dentist
Milton, ON
- Full-time
Added 10 hours ago
D
Treatment Coordinator - Dental Studio Mountainview
Dentist
Georgetown, ON
- Full-time
Added 10 hours ago
D
Dental Administrator - Dentistry on Dundas
Dentist
Cambridge, ON
- Full-time
Added 10 hours ago
D
Dental Receptionist - Eastgate Dental Centre
Dentist
Hamilton, ON
- Full-time
The team at EASTGATE DENTAL CENTRE located in Hamilton, Ontario are looking for a passionate, hard-working Dental Receptionist on a full-time basis.
Added 10 hours ago
D
Dental Receptionist - Appletree Dental for Kids Willowdale
Dentist
ON
- Full-time
The team at Appletree dental for Kids North York Willowdale located in North York, Ontario are looking for a passionate, hard-working Dental Receptionist on a full-time basis.

Maxxit Systems Inc

Executive Assistant

Toronto, ON, Canada

$60,000 to $70,000 CAD / year · Full-time

Apply on workforcenow.adp.com About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Jun 10, 2026

Original job description

SUMMARY

The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operation Office and other members of the senior leadership team. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant is also required to maintain confidentiality and professionally interact with employees, management and the public. Other duties shall be assigned as necessary.

JOB DUTIES

Provide direct administrative and office management support to all members of the executive team, as directed.
Maintain work schedules and calendars of executive management, particularly the CEO & COO.
Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
Receive and screen all inbound telephone calls, e-mails, and visitors for the executive office.
Refer and/or redirect calls, e-mails, or visitors as required.
Troubleshoot and/or escalate office administration issues.
Facilitate communication from department managers, business unit leaders, and project managers.
Prepare and review presentations.
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
Other duties shall be assigned as required.

REQUIREMENTS

Post Secondary Diploma in Business Administration, or relevant discipline, required.
5-7 years' experience in an Administrative role preferred.
Strong knowledge of office procedures and practices.
Keen attention to details and resourceful
Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
Proven organizational and time management skills. As well as flexibility.

WORK CONDITIONS

Manual dexterity required to operate computer and peripherals.
Interacts with employees, various management levels and the public at large.
Ability to lift up to 25 lbs.
Repetitive work.
Overtime may be required
Environment can be noisy at times.

COMPENSATION

The annual compensation range for this position is $60,000 - $70,000 compensated upon experience.

VACANCY STATUS AND LOCATION

This vacancy is a new position at Maxxit System Inc. This role will require 5 days per week on site at the Toronto Office.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

Maxxit is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodation is available on request for candidates taking part in all aspects of the selection process.

RECRUITMENT AND SELECTION PROCESS

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Executive Assistant at Maxxit Systems will manage calendars, book travel, organize meetings and events, and review documents and correspondence for executives. They will also screen calls and visitors and represent the executive office professionally.

Requirements

Candidates need a post-secondary diploma in business administration or a related field, with 5 to 7 years of administrative experience preferred. Strong office procedures, attention to detail, Microsoft Office skills and organizational abilities are required.

Skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Calendar management
Travel arrangements
Meeting coordination
Minute-taking
Scheduling
Document review and editing
Correspondence drafting
Presentation preparation
Telephone and email screening
Office procedures
Organizational skills
Time management
Attention to detail
Confidentiality
Professional communication
Event logistics

Keywords

Executive Assistant
Administrative Assistant
Executive Administrative Assistant
calendar management
travel booking
meeting coordination
minute-taking
correspondence
reception
Microsoft Office
Outlook
Word
Excel
PowerPoint
office administration
time management
scheduling
Toronto

Seniority

Mid level

Tools

Microsoft Outlook
Microsoft Word
Microsoft Excel

Languages

English

Fields of study

Business Administration

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Jobs in Ontario