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Added 7 mins ago
SC
Special Order Customer Experience Representative, Staples Promotional Products - Bilingual English/French
Staples Canada
Vaughan, ON
- Full-time
Inclusive culture with associate-led Business Resource Groups
Added 38 mins ago
TS
LC Associate CONV - Associé(e), centre logistique (LC)
TD SYNNEX Canada ULC
Richmond, BC
- Full-time
Logistics Center (LC) Associate is responsible for all products being received and/or shipped out of the company with the established Service Level Agreements (SLA) set by the department.…
Added 1 hour ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Victoria, BC
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Full-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 1 hour ago
D
Locum Associate Dentist - The Hunt Club Dental Centre
Dentalcorp
Ottawa, ON · The Hunt Club Dental Centre
- Full-time
Associate Development Program: A structured yet flexible learning initiative with curated offerings from top clinicians and mentors where you will receive individualized learning &…
Added 1 hour ago
T
PIA Client Service Associate
TD
Winnipeg, MB
- Full-time
…so, then get onboard for the position of PIA Client Service Associate. In this role, you will provide dedicated specialized administrative support to an Investment Advisor or team of…
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Eustache, QC
- Part-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
Added 2 hours ago
T
Customer Experience Associate
TD
Surrey, BC
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 2 hours ago
LV
WEB ORDER ASSOCIATE-EN
La Vie En Rose
Mississauga, ON
- Part-time
Added 2 hours ago
EI
Corporate Services Administrator
Echelon Insurance
Mississauga, ON
- Full-time
At CCG, we are committed to delivering an exceptional Associate experience. We offer:
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Sherbrooke, QC
- Part-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
Added 2 hours ago
B
Associate, Retail Equity Trading
BMO
Toronto, ON · FCP
- Full-time
Assists colleagues in the research and resolution of administrative/operational issues.
Added 2 hours ago
UO
Associate Director, Corporate and Foundation Relations
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
The Associate Director works in partnerships with senior management to facilitate maximum private and public sector support; develops and implements comprehensive and complex plans for…
Added 2 hours ago
SI
Operations Associate
Stalwart Insurance Group
Vancouver, BC
- Full-time
We are looking for an Operations Associate to work directly with senior leadership in our Vancouver office. This role is ideal for a recent graduate who is eager to learn how a fast-growing…
Added 2 hours ago
MP
Donor Relations Coordinator
Mission Possible
Vancouver, BC
- Part-time
Coordinate with the Development Operations Coordinator regarding associate stories, updates, and stewardship materials
Added 2 hours ago
UO
Governance Specialist, University Secretariat
University of Calgary
Calgary, AB
- Full-time
Reporting to the University Secretary and Associate Vice-President (Governance) and working closely with the Assistant Secretary, the Governance Specialist's work will focus on supporting…
Added 2 hours ago
BC
Associate or Vice President, Global Markets
BMO Capital Markets
Montreal, QC
- Full-time
As a member of the Fixed Income and Derivatives team, the Associate or Vice President reports to the Head of Fixed Income, Commodity and Currencies, Institutional Sales in Montreal and…
Added 2 hours ago
SW
ScotiaMcLeod Administrative Associate - London, ON
Scotia Wealth Management
London, ON
- Full-time
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by…
Added 2 hours ago
T
Personal Banking Associate Trainee - O'Brien, VSL (Full-time, 37.5h/week)
TD
Montreal, QC
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate for our branch office who can guide customers to the appropriate staff member for resolving their financial queries…
Added 2 hours ago
T
Customer Experience Associate - Côte-Saint-Luc
TD
Côte-Saint-Luc, QC
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 3 hours ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Burnaby, BC
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 3 hours ago
SD
Front Store Supervisor, Hourly Part Time Day
Shoppers Drug Mart
Edmonton, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Hamilton, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…

MCAP

Facilities/Office Administrator - 6 month contract

Toronto, ON, Canada

Salary Range: $40,000 - $45,000 · Full-time · Contract

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Job details

Pay: Salary Range: $40,000 - $45,000
Job type: Full-time · Contract
Posting language: English
Posted: Nov 3, 2026

Original job description

Facilities/Office Administrator - 6 month contract

MCAP at a Glance

Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

The Role

This position is responsible for a variety of facilities related tasks. These tasks include but are not limited to receiving incoming mail and courier items, processing outgoing mail, stocking coffee stations, copy/print stations, managing facilities supply levels, invoice verification and processing, security card access control, facilities orientation for all new employees, furniture reconfiguration, space management tasks (e.g. meeting room booking, etc.), responding to service-related requests, monitoring the facilities email accounts, and other business services related tasks.

The Facilities Associate participates in cross-site training to support operations at multiple locations as required (currently the Toronto and Waterloo locations).

Process Incoming and Outgoing Mail, Couriers, and Office Deliveries

Open and close Facilities Centre
Receive, open, sort and distribute all mail ensuring prompt notification to staff of courier packages and payments received.
Monitor and prepare outgoing packages and tracking missing packages as requested by staff.
Act as point of contact for UPS and local couriers.
Play an active role in weighing and packaging parcels and packages for send out.
Accurately feed mail through postage machine in preparation for send out.
Take mail directly to Canada Post drop off as required
Flag and troubleshoot any equipment issues to ensure mail machine is in working order.

Act As Contact for Service Requests

Notify and report any facility and property related concerns to the Facilities leadership
Identify operational and maintenance issues arising and report to Facilities Leadership or established vendor regarding any areas of concern e.g. janitorial deficiencies, premise leaks, or any furniture requiring repairs, etc. Process and confirm all service requests
Supervise building staff or vendors while performing work within MCAP space.
Ensure appropriate work permits and access are in place; seeking clarification from Facilities leadership as required.
Ensure high quality customer service with all stakeholders internally and externally; tracking and following up on any outstanding issues as required.

Inventory Control

Maintain the key-library and ensure all on-site Facilities assets are functioning as designed. Flag and report any deficiencies for follow-up.
Monitor and stock all supplies, serveries, copy/print stations and stationery. Place orders as necessary, flagging larger orders to Facilities leadership for review.

Reception & Administrative Support

Answer all incoming calls in a timely fashion and direct all calls to the appropriate destination.
Greet all visitors and notify staff of the visitor’s arrival. Ensure that all visitors sign-in.
Monitor and maintain Facilities group email inbox and prioritize any urgent messages accordingly, escalating to Facilities Leadership as required.
Assist with scheduling of meeting rooms and catering requests’ support. Issue, collect and troubleshoot access card issues in accordance with MCAP and property management requirements.
Verify invoices, code and send for approval.
Conduct in-office visual audit of on-site employees to ensure corresponding with workstation booking system.
Conduct routine space walk-throughs to provide customer support, ensure Facilities assets are in working order and to ensure health and safety issues are promptly identified and actioned.
Provide back-up for reception breaks, lunches, and perform reception closing routines on a rotating schedule.

Cleaning

Ensure used meeting rooms, workspaces, and serveries have been cleaned and are ready for use.
Report any areas that require maintenance (carpet stains, leaking taps, full garbage bin, etc.)
Ensure sanitation products are stocked and that Personal Protective Equipment is accessible as required. Other tasks related to the position as assigned.

What You Bring To The Team

Demonstrated customer service
Proficient using Microsoft Office; particularly MS Word/Excel/ Outlook
Past record keeping/stock inventory experience would be an asset
Previous experience dealing with vendors and suppliers
Reception experience a definite asset
Good written and verbal communication skills
Excellent organizational and time-management skills
Adaptable to changes in tasks and procedures
Ability to multi-task in a fast-paced environment
Strong analytical and problem solving skills
Strong interpersonal skills with the ability to develop and foster relationships.
Strong customer service skills with a proven ability to prioritize
Self-driven, motivated with the ability to work independently and as part of team
Carries out duties with integrity and takes responsibility for actions
High School Diploma

If this sounds like you and you are looking to be a part of one of Canada’s largest independent mortgage finance companies, then we want to hear from you!

Be A Part Of Something Great

MCAP is Canada’s largest independent Mortgage Finance company with over $150 billion in assets under management providing mortgage solutions for residential and commercial properties. For over 35 years, MCAP originates, trades, securitizes and services mortgages in offices across Canada. MCAP originates residential mortgages exclusively through the mortgage broker channel as we believe that a professional mortgage broker is a consumer's best option and MCAP actively promotes the services of mortgage brokers across the country. MCAP is also a leader in the Canadian residential construction lending market with over 25 years in the business. Our teams of dedicated professionals serve a variety of developer, construction and lender clients across Canada.

Position #: req2289

Employment Status: Contract Full Time

Location: Toronto; Ontario

Number Of Openings: 1

Department: Corporate Services

Internal Job Title: Facilities Associate

Salary Range: $40,000 - $45,000

The above information in this description has been designed to indicate the general nature and level of work performed by employees in the position. It is not designated to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

MCAP provides equal opportunities for all applicants and is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported throughout the recruitment and employment process. If you require accommodation, we will work with you to meet your needs.

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More about this job

Responsibilities

The Facilities Associate is responsible for managing daily office operations, including mail processing, inventory control, and facility maintenance. They also provide reception support, coordinate service requests, and ensure the office environment remains organized and functional.

Requirements

Candidates must possess strong customer service skills and proficiency in Microsoft Office applications. A high school diploma is required, along with the ability to work in a fast-paced environment and manage multiple tasks effectively.

Skills

Customer service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Inventory control
Vendor management
Reception
Written communication
Verbal communication
Organizational skills
Time-management
Multi-tasking
Analytical skills
Problem solving
Interpersonal skills

Benefits

Formal and informal training
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Office administration
Mail processing
Inventory control
Reception
Vendor relations
Microsoft Office
Customer service
Space management
Security access control
Invoice processing
Data entry
Administrative support
Facility maintenance
Supply chain
Operations support
Communication
Time management
Problem solving
Professional development

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