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Staff Information Security Engineer - Threat Detection & Response
Visier
Remote, Canada
- Full-time
- Remote
…planning, organizational design, and manager effectiveness solutions, we fuel smarter decision-making for organizations across the globe. Our mission is to help businesses lead with insight…
Added 1 min ago
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Privacy and AI Program Manager
Visier
Remote, Canada
- Full-time
- Remote
…planning, organizational design, and manager effectiveness solutions, we fuel smarter decision-making for organizations across the globe. Our mission is to help businesses lead with insight…
Added 1 min ago
E
Ingénieur de projet – Développement de produits pour véhicules connectés (Gestion technique de projets) / Project Engineer – Connected Vehicle Product Development (Technical Project Management)
Expleo
Valcourt, QC
- Contract
Contribuer à la livraison de solutions de haute qualité, fiables et performantes
Added 1 min ago
TS
Driver - DZ - CANADA
thern Sanitation Inc
Barrie, ON
- Full-time
Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we…
Added 1 min ago
RB
Process Governance Specialist
Red Bull
Chilliwack, BC
- Full-time
…and IT. The role combines process governance, SAP EWM/SAP DM business-process support, technical documentation, SOP/work instruction ownership, user training and continuous improvement. The…
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Store Manager - Ottawa Trainyards
Reitmans (Canada) Ltée/Ltd
Ottawa, ON
- Full-time
Problem-Solving & Adaptability: Act quickly in a dynamic environment by proposing creative, tailored solutions. Turn challenges into opportunities and contribute to continuous improvement.
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Senior Electrical Buildings Engineer
CIMA+
Edmonton, AB
- Full-time
…buildings. We are committed to providing the most cost-effective solutions to engineering challenges and offer a diverse range of projects from the initial planning stages to design and…
Added 16 mins ago
TM
Manager, MGA & Program Operations
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
…Toronto. We partner with select brokers to deliver tailored business insurance solutions across Canada. As part of the Tokio Marine Group, we collaborate under a shared framework while…
Added 16 mins ago
PC
Director, Building Science and Resiliency
Pinchin Canada
Richmond, BC
- $150,000 to $200,000 CAD / year
- Full-time
…create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical…
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Senior Project Manager
BuzzClan
Toronto, ON
- Contract
…and financial oversight. The candidate will work closely with business stakeholders, technical teams, external service providers, contractors, and senior management to ensure projects are…
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MI
CN - Director, Strategic Business Development
MSC Industrial Supply Co.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This position is responsible for leading the Canadian Sales, Solutions, and Strategic Business Development teams under the Managing Director. The Director drives sales growth, expands…
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Senior Associate, Core Tax
Alvarez & Marsal
Toronto, ON
- Full-time
…navigate the complex and evolving tax issues that affect their business transactions, investments, and…
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SE
Commodity Manager / Spécialiste senior en approvisionnement
Siemens Energy
Montreal, QC
- Full-time
…teams, making equipment procurement a true value driver for the…
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SP
Program Manager, Major Projects.
Spark Power ⚡
AB · Edmonton, AB
- Full-time
…commercial operations, supporting the pursuit of new proposals and business opportunities within the Major Projects portfolio. This ensures the individual's field and technical expertise…
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Manager Safety-1st Shift-RVI-Hanceville
Tyson Foods
Hanceville, BC
- Full-time
Collaborate with operations, maintenance, human resources, and corporate safety teams to achieve safety and business objectives.
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SE
Commodity Manager / Spécialiste senior en approvisionnement
Siemens Energy
Oakville, ON
- Full-time
…teams, making equipment procurement a true value driver for the…
Added 16 mins ago
HT
Technical Business Solutions Manager – Electrical Systems
HLC Talent
Montreal, QC
- Full-time
Your day-to-day work will combine business acumen with advanced technical expertise.
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Finance Business & Data Analyst
eTeam
Montreal, QC
- Contract
The Finance Business & Data Analyst will be a key contributor to the FDO team in Montreal, focusing on the hands-on development of SQL scripts and the implementation of Data Quality Rules…
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AC
Engineer, Project
AVI-SPL Canada
Montreal, QC
- Full-time
…environment with competing priorities and takes pride in delivering solutions that exceed customer expectations. As a Project Engineer, you will build your skills while ensuring our…
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AC
AVP IT Delivery
Aviva Canada
Markham, ON
- Full-time
We are looking for a highly motivated AVP, IT Delivery Lead who possesses both business and technical savvy. The selected candidate will support the team and work to achieve results within…
Added 16 mins ago
OM
Senior Campaign, Social
Omnicom Media
Toronto, ON
- Full-time
Impact - Your work creates real outcomes - for clients, for the business, and for the industry.
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Territory Manager - Calgary/Alberta
Rayner
Calgary, AB
- Full-time
…achieving targets, expanding market share, and securing new business opportunities. They build and maintain strong customer relationships, acting as a trusted expert to support retention…
Added 16 mins ago
RC
Développeur.se de logiciels sénior / Senior Software Developer
RIEDEL Communications
Laval, QC
- Internship
Sous la direction du gestionnaire de fabrication de produit, le ou la titulaire participe à la mise en place de solutions permettant d'assurer le suivi, la qualité et l'efficacité des…
Added 16 mins ago
DG
Co-op, Privately Held Business Group [Winter 2027]
Doane Grant Thornton LLP
Vaughan, ON
- Temporary
Providing solutions to our clients on current business and financial issues
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Technical Account Manager (Water Treatment)
Rise Technical
Toronto, ON · Greater Toronto Area, Canada
- $85,000 to $110,000 CAD / year
- Full-time
Do you want to join a long-established specialist business that invests in its people through hands-on training and gives you the autonomy to make decisions and grow accounts your way?

MCAP

Facilities/Office Administrator - 6 month contract

Toronto, ON, Canada

Salary Range: $40,000 - $45,000 · Full-time · Contract

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Job details

Pay: Salary Range: $40,000 - $45,000
Job type: Full-time · Contract
Posting language: English
Posted: Nov 3, 2026

Original job description

Facilities/Office Administrator - 6 month contract

MCAP at a Glance

Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

The Role

This position is responsible for a variety of facilities related tasks. These tasks include but are not limited to receiving incoming mail and courier items, processing outgoing mail, stocking coffee stations, copy/print stations, managing facilities supply levels, invoice verification and processing, security card access control, facilities orientation for all new employees, furniture reconfiguration, space management tasks (e.g. meeting room booking, etc.), responding to service-related requests, monitoring the facilities email accounts, and other business services related tasks.

The Facilities Associate participates in cross-site training to support operations at multiple locations as required (currently the Toronto and Waterloo locations).

Process Incoming and Outgoing Mail, Couriers, and Office Deliveries

Open and close Facilities Centre
Receive, open, sort and distribute all mail ensuring prompt notification to staff of courier packages and payments received.
Monitor and prepare outgoing packages and tracking missing packages as requested by staff.
Act as point of contact for UPS and local couriers.
Play an active role in weighing and packaging parcels and packages for send out.
Accurately feed mail through postage machine in preparation for send out.
Take mail directly to Canada Post drop off as required
Flag and troubleshoot any equipment issues to ensure mail machine is in working order.

Act As Contact for Service Requests

Notify and report any facility and property related concerns to the Facilities leadership
Identify operational and maintenance issues arising and report to Facilities Leadership or established vendor regarding any areas of concern e.g. janitorial deficiencies, premise leaks, or any furniture requiring repairs, etc. Process and confirm all service requests
Supervise building staff or vendors while performing work within MCAP space.
Ensure appropriate work permits and access are in place; seeking clarification from Facilities leadership as required.
Ensure high quality customer service with all stakeholders internally and externally; tracking and following up on any outstanding issues as required.

Inventory Control

Maintain the key-library and ensure all on-site Facilities assets are functioning as designed. Flag and report any deficiencies for follow-up.
Monitor and stock all supplies, serveries, copy/print stations and stationery. Place orders as necessary, flagging larger orders to Facilities leadership for review.

Reception & Administrative Support

Answer all incoming calls in a timely fashion and direct all calls to the appropriate destination.
Greet all visitors and notify staff of the visitor’s arrival. Ensure that all visitors sign-in.
Monitor and maintain Facilities group email inbox and prioritize any urgent messages accordingly, escalating to Facilities Leadership as required.
Assist with scheduling of meeting rooms and catering requests’ support. Issue, collect and troubleshoot access card issues in accordance with MCAP and property management requirements.
Verify invoices, code and send for approval.
Conduct in-office visual audit of on-site employees to ensure corresponding with workstation booking system.
Conduct routine space walk-throughs to provide customer support, ensure Facilities assets are in working order and to ensure health and safety issues are promptly identified and actioned.
Provide back-up for reception breaks, lunches, and perform reception closing routines on a rotating schedule.

Cleaning

Ensure used meeting rooms, workspaces, and serveries have been cleaned and are ready for use.
Report any areas that require maintenance (carpet stains, leaking taps, full garbage bin, etc.)
Ensure sanitation products are stocked and that Personal Protective Equipment is accessible as required. Other tasks related to the position as assigned.

What You Bring To The Team

Demonstrated customer service
Proficient using Microsoft Office; particularly MS Word/Excel/ Outlook
Past record keeping/stock inventory experience would be an asset
Previous experience dealing with vendors and suppliers
Reception experience a definite asset
Good written and verbal communication skills
Excellent organizational and time-management skills
Adaptable to changes in tasks and procedures
Ability to multi-task in a fast-paced environment
Strong analytical and problem solving skills
Strong interpersonal skills with the ability to develop and foster relationships.
Strong customer service skills with a proven ability to prioritize
Self-driven, motivated with the ability to work independently and as part of team
Carries out duties with integrity and takes responsibility for actions
High School Diploma

If this sounds like you and you are looking to be a part of one of Canada’s largest independent mortgage finance companies, then we want to hear from you!

Be A Part Of Something Great

MCAP is Canada’s largest independent Mortgage Finance company with over $150 billion in assets under management providing mortgage solutions for residential and commercial properties. For over 35 years, MCAP originates, trades, securitizes and services mortgages in offices across Canada. MCAP originates residential mortgages exclusively through the mortgage broker channel as we believe that a professional mortgage broker is a consumer's best option and MCAP actively promotes the services of mortgage brokers across the country. MCAP is also a leader in the Canadian residential construction lending market with over 25 years in the business. Our teams of dedicated professionals serve a variety of developer, construction and lender clients across Canada.

Position #: req2289

Employment Status: Contract Full Time

Location: Toronto; Ontario

Number Of Openings: 1

Department: Corporate Services

Internal Job Title: Facilities Associate

Salary Range: $40,000 - $45,000

The above information in this description has been designed to indicate the general nature and level of work performed by employees in the position. It is not designated to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

MCAP provides equal opportunities for all applicants and is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported throughout the recruitment and employment process. If you require accommodation, we will work with you to meet your needs.

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More about this job

Responsibilities

The Facilities Associate is responsible for managing daily office operations, including mail processing, inventory control, and facility maintenance. They also provide reception support, coordinate service requests, and ensure the office environment remains organized and functional.

Requirements

Candidates must possess strong customer service skills and proficiency in Microsoft Office applications. A high school diploma is required, along with the ability to work in a fast-paced environment and manage multiple tasks effectively.

Skills

Customer service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Inventory control
Vendor management
Reception
Written communication
Verbal communication
Organizational skills
Time-management
Multi-tasking
Analytical skills
Problem solving
Interpersonal skills

Benefits

Formal and informal training
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Office administration
Mail processing
Inventory control
Reception
Vendor relations
Microsoft Office
Customer service
Space management
Security access control
Invoice processing
Data entry
Administrative support
Facility maintenance
Supply chain
Operations support
Communication
Time management
Problem solving
Professional development

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