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Added 7 mins ago
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Technical Consulting Technical Leader
Cisco
Ottawa, ON · Kanata, Ontario
- Full-time
…you will be providing personalized “white-glove” technical support to Canadian Critical National Infrastructure customers. You will serve as the escalation point for network issues, leading…
Added 22 mins ago
O
Permanent Part Time Registered Practical Nurses- OP-26-85
Ongwanada
Kingston, ON
- Part-time
…plan and in accordance with all required internal and external professional practice standards. As required, provides support and direction to Unlicensed/ Unregistered employees involved in…
Added 22 mins ago
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Recruiter
Speer
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
Speer Technologies | Full-time | Fully in-office, downtown Toronto
Added 37 mins ago
SL
Counsellor II - Crisis & Wellness
Sioux Lookout First Nations Health Authority
Sioux Lookout, ON
- Full-time
The Counsellor II – Crisis & Wellness (Hostel-Based) provides short-term, solution-focused mental health and wellness support to individuals staying at the Hostels (I, II, III) in Sioux…
Added 37 mins ago
E
Junior L1 Software Developer
Ericsson
Ottawa, ON
- Full-time
…Network. Our mission is to develop high-quality L1 features that support our customers' growth and to advance the product's future through modern technology, cloud-native architectures, and…
Added 37 mins ago
GI
Program Supervisor (Warehouse Academy)
Goodwill Industries of Alberta
Calgary, AB
- Full-time
Job Type: Full-time (37.5 hours per week), 4-year contract position
Added 52 mins ago
C
Technical Consulting Technical Leader
Cisco
Ottawa, ON · Kanata, ON
- Full-time
…you will be providing personalized “white-glove” technical support to Canadian Critical National Infrastructure customers. You will serve as the escalation point for network issues, leading…
Added 52 mins ago
LA
Client Success Manager/Google Ads Specialist for a digital marketing agency
Limitless Agency
Remote, Canada
- $42,000 to $48,000 USD / year
- Full-time
- Remote
Reliable internet and power, a stable professional track record, and the ability to work independently during the required hours (approximately 8:00 AM–5:00 PM Alaska Time).
Added 52 mins ago
SC
People Partner
SLR Consulting
Calgary, AB · Vancouver, BC · Guelph, ON · Toronto, ON
- Full-time
…insight to identify risks, recommend practical solutions, and support sustainable growth and…
Added 1 hour ago
TC
Abilities Management Consultant
The Corporation of The City of Victoria
Victoria, BC
- Other
Work schedule: Monday to Friday (35 hour work week) Continuous – (Full-Time)
Added 1 hour ago
SI
Operations Associate
Stalwart Insurance Group
Vancouver, BC
- Full-time
The role begins as a 2–4 week temporary position, with the opportunity to extend and transition to a permanent, full-time role based on performance.
Added 1 hour ago
SI
Executive Coordinator
Stalwart Insurance Group
Vancouver, BC
- Full-time
The role begins as a 2–4 week temporary position, with the opportunity to extend and transition to a permanent, full-time role based on performance.
Added 1 hour ago
LH
Install Tech - Gutter
Leaf Home
Burlington, ON
- Full-time
Trusted by more than 1 million homeowners across the US and Canada, we are America’s largest direct-to-consumer full-service provider of branded home services and products. Our products,…
Added 1 hour ago
CU
Career Consultant
Carleton University
Ottawa, ON
- Other
Reporting to the Manager Career Development, the Career Consultant is responsible for the development and delivery of a full suite of career development services and programs for students…
Added 1 hour ago
UO
Communications Specialist
University of British Columbia
Vancouver, BC · UBCV | School of Population & Public Health (SPPH)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Faculty of Medicine - comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 600 full-time academic and…
Added 1 hour ago
MM
Support Specialist - AI Applications
Marsh McLennan
Toronto, ON
- Full-time
Understand the application, its processes, and all relevant stakeholders, and maintain professional relationships with online business teams to provide support where needed.
Added 1 hour ago
V
Spare Parts Specialist
Valmet
Montreal, QC
- Full-time
Are you a pulp and paper professional looking to expand your career with an industry front runner?
Added 1 hour ago
Dental Administrator (Peterborough)
Passion Dental Group Inc.
Peterborough, ON
…bring years of experience, you’ll be joining a supportive, professional environment where you can bring your expertise, energy, and empathy to the front…
Added 1 hour ago
K
Tax Manager, Asset Management
KPMG
ON · Toronto, Ontario
- Full-time
…Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication…
Added 1 hour ago
RP
Audit and Risk Officer
Resource Productivity and Recovery Authority
Toronto, ON
- Full-time
Our vision is a waste-free and prosperous Ontario. And our mission is to support waste reduction and resource recovery by enforcing compliance with Ontario’s producer responsibility laws,…
Added 1 hour ago
AA
26-114 Billing Clerk
Associated Ambulance
AB · Acheson, Alberta
- Full-time
…private EMS contractor in Alberta. We deliver Advanced Life Support (ALS), Basic Life Support (BLS) and Inter Facility Transfer Services to 22 rural and 2 metro locations across…
Added 1 hour ago
H
Registered Nurse (RN) – Director of Nursing (DON)
Healthforce
Canada
- $2,487.2 to $2,587.2 USD / week
- Full-time
Pay: $2,587.20 / week (Weekly Direct Deposit)
Added 1 hour ago
BH
Junior School Administrative Assistant, Academics
Branksome Hall
Toronto, ON
- $50,123 to $62,570 CAD / year
- Full-time
This is a full-time, full-year role, based in the Junior School and providing support in other areas of the school as needed and possible during the summer and March break periods.
Added 1 hour ago
TC
Vice President, Philanthropy
The Canadian Women's Foundation
Canada
- Full-time
Working with a dedicated, long-standing team, the Vice President mentors, guides and oversees the team of 9 full-time staff via 3 direct reports in the following business units: Individual…
Added 1 hour ago
E
Manager, Wastewater Treatment Plant (WWTP) Maintenance Facilities
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a full time, permanent Manager, Wastewater Treatment Plant (WWTP) Maintenance Facilities position working out Gold Bar Wastewater Treatment Plant in Edmonton, Alberta.

MCAP

Facilities/Office Administrator - 6 month contract

Toronto, ON, Canada

Salary Range: $40,000 - $45,000 · Full-time · Contract

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Job details

Pay: Salary Range: $40,000 - $45,000
Job type: Full-time · Contract
Posting language: English
Posted: Nov 3, 2026

Original job description

Facilities/Office Administrator - 6 month contract

MCAP at a Glance

Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

The Role

This position is responsible for a variety of facilities related tasks. These tasks include but are not limited to receiving incoming mail and courier items, processing outgoing mail, stocking coffee stations, copy/print stations, managing facilities supply levels, invoice verification and processing, security card access control, facilities orientation for all new employees, furniture reconfiguration, space management tasks (e.g. meeting room booking, etc.), responding to service-related requests, monitoring the facilities email accounts, and other business services related tasks.

The Facilities Associate participates in cross-site training to support operations at multiple locations as required (currently the Toronto and Waterloo locations).

Process Incoming and Outgoing Mail, Couriers, and Office Deliveries

Open and close Facilities Centre
Receive, open, sort and distribute all mail ensuring prompt notification to staff of courier packages and payments received.
Monitor and prepare outgoing packages and tracking missing packages as requested by staff.
Act as point of contact for UPS and local couriers.
Play an active role in weighing and packaging parcels and packages for send out.
Accurately feed mail through postage machine in preparation for send out.
Take mail directly to Canada Post drop off as required
Flag and troubleshoot any equipment issues to ensure mail machine is in working order.

Act As Contact for Service Requests

Notify and report any facility and property related concerns to the Facilities leadership
Identify operational and maintenance issues arising and report to Facilities Leadership or established vendor regarding any areas of concern e.g. janitorial deficiencies, premise leaks, or any furniture requiring repairs, etc. Process and confirm all service requests
Supervise building staff or vendors while performing work within MCAP space.
Ensure appropriate work permits and access are in place; seeking clarification from Facilities leadership as required.
Ensure high quality customer service with all stakeholders internally and externally; tracking and following up on any outstanding issues as required.

Inventory Control

Maintain the key-library and ensure all on-site Facilities assets are functioning as designed. Flag and report any deficiencies for follow-up.
Monitor and stock all supplies, serveries, copy/print stations and stationery. Place orders as necessary, flagging larger orders to Facilities leadership for review.

Reception & Administrative Support

Answer all incoming calls in a timely fashion and direct all calls to the appropriate destination.
Greet all visitors and notify staff of the visitor’s arrival. Ensure that all visitors sign-in.
Monitor and maintain Facilities group email inbox and prioritize any urgent messages accordingly, escalating to Facilities Leadership as required.
Assist with scheduling of meeting rooms and catering requests’ support. Issue, collect and troubleshoot access card issues in accordance with MCAP and property management requirements.
Verify invoices, code and send for approval.
Conduct in-office visual audit of on-site employees to ensure corresponding with workstation booking system.
Conduct routine space walk-throughs to provide customer support, ensure Facilities assets are in working order and to ensure health and safety issues are promptly identified and actioned.
Provide back-up for reception breaks, lunches, and perform reception closing routines on a rotating schedule.

Cleaning

Ensure used meeting rooms, workspaces, and serveries have been cleaned and are ready for use.
Report any areas that require maintenance (carpet stains, leaking taps, full garbage bin, etc.)
Ensure sanitation products are stocked and that Personal Protective Equipment is accessible as required. Other tasks related to the position as assigned.

What You Bring To The Team

Demonstrated customer service
Proficient using Microsoft Office; particularly MS Word/Excel/ Outlook
Past record keeping/stock inventory experience would be an asset
Previous experience dealing with vendors and suppliers
Reception experience a definite asset
Good written and verbal communication skills
Excellent organizational and time-management skills
Adaptable to changes in tasks and procedures
Ability to multi-task in a fast-paced environment
Strong analytical and problem solving skills
Strong interpersonal skills with the ability to develop and foster relationships.
Strong customer service skills with a proven ability to prioritize
Self-driven, motivated with the ability to work independently and as part of team
Carries out duties with integrity and takes responsibility for actions
High School Diploma

If this sounds like you and you are looking to be a part of one of Canada’s largest independent mortgage finance companies, then we want to hear from you!

Be A Part Of Something Great

MCAP is Canada’s largest independent Mortgage Finance company with over $150 billion in assets under management providing mortgage solutions for residential and commercial properties. For over 35 years, MCAP originates, trades, securitizes and services mortgages in offices across Canada. MCAP originates residential mortgages exclusively through the mortgage broker channel as we believe that a professional mortgage broker is a consumer's best option and MCAP actively promotes the services of mortgage brokers across the country. MCAP is also a leader in the Canadian residential construction lending market with over 25 years in the business. Our teams of dedicated professionals serve a variety of developer, construction and lender clients across Canada.

Position #: req2289

Employment Status: Contract Full Time

Location: Toronto; Ontario

Number Of Openings: 1

Department: Corporate Services

Internal Job Title: Facilities Associate

Salary Range: $40,000 - $45,000

The above information in this description has been designed to indicate the general nature and level of work performed by employees in the position. It is not designated to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

MCAP provides equal opportunities for all applicants and is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported throughout the recruitment and employment process. If you require accommodation, we will work with you to meet your needs.

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More about this job

Responsibilities

The Facilities Associate is responsible for managing daily office operations, including mail processing, inventory control, and facility maintenance. They also provide reception support, coordinate service requests, and ensure the office environment remains organized and functional.

Requirements

Candidates must possess strong customer service skills and proficiency in Microsoft Office applications. A high school diploma is required, along with the ability to work in a fast-paced environment and manage multiple tasks effectively.

Skills

Customer service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Inventory control
Vendor management
Reception
Written communication
Verbal communication
Organizational skills
Time-management
Multi-tasking
Analytical skills
Problem solving
Interpersonal skills

Benefits

Formal and informal training
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Office administration
Mail processing
Inventory control
Reception
Vendor relations
Microsoft Office
Customer service
Space management
Security access control
Invoice processing
Data entry
Administrative support
Facility maintenance
Supply chain
Operations support
Communication
Time management
Problem solving
Professional development

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