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Added 12 mins ago
MG
Gestionnaire, Maintenance / Manager, Maintenance
Medicom Group
Montreal, QC
- Full-time
Added 12 mins ago
U
Cloud Infrastructure Specialist
UST
ON · Ontario, Canada
- Full-time
Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) Retirement Plan with…
Added 12 mins ago
BI
Manager, Pension Risk Transfer (PRT) Modelling & Analytics
BMO Insurance
Toronto, ON
- Full-time
…role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above…
Added 12 mins ago
AE
Human Resources Administrative Specialist
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
Reporting to the Human Resources Supervisor, you will be part of the Human Resources Department. You will be responsible for providing comprehensive administrative support to ensure the…
Added 12 mins ago
L
Manager - Asset Protection & Global Fulfillment, Global Security Operations Center (GSOC)
lululemon
BC · British Columbia, Canada
- Full-time
3-5+ years of progressive experience in security operations, asset protection, GSOC, control room, dispatch, operational risk, or similar real-time response environments, including…
Added 12 mins ago
CG
Software Safety Engineer – AI, LLM & SW-FMEA Automation
CS GROUP
Montreal, QC
- Full-time
This is a 2-month contract aimed at modernizing software safety analysis processes, improving coverage, and significantly reducing analysis time as part of the ZHAP improvement initiative.
Added 12 mins ago
SH
Senior Metallurgist
SIEL Human Solutions
Thompson, MB
- Full-time
Organization and teamwork: Ability to organize tasks, manage time efficiently, and work both independently and as part of a multi-disciplinary team.
Added 12 mins ago
SH
Electrical Engineering Co-op Student
SIEL Human Solutions
Thompson, MB
- Full-time
…business support. Bring your ambition, build your skills, and be part of a team working toward a shared…
Added 12 mins ago
AE
Truck and Coach Mechanic
Agnico Eagle Mines Limited
Cochrane, ON
- Full-time
Reporting to the Mine Supervisor you will be part of the Mobile Maintenance Department. You will be responsible for ensuring optimal equipment availability, by servicing and repairing all…
Added 12 mins ago
SH
Maintenance Supervisor - Heavy Duty
SIEL Human Solutions
Thompson, MB
- Full-time
…business support. Bring your ambition, build your skills, and be part of a team working toward a shared…
Added 12 mins ago
SH
Maintenance Supervisor - Electrical
SIEL Human Solutions
Thompson, MB
- Full-time
…business support. Bring your ambition, build your skills, and be part of a team working toward a shared…
Added 12 mins ago
L
Senior Auditor, Technology | Contract Until March 2028
lululemon
Vancouver, BC
- Full-time
…job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus…
Added 12 mins ago
WH
Lifeguard - Part Time
Wildtree Herbs, Inc.
Fort McMurray, AB
- Part-time
As a Lifeguard, you will be part safety professional, part ambassador, part role model, and sometimes even part cheerleader. Your attentiveness, positive attitude, and ability to stay calm…
Added 12 mins ago
RH
Hightide - Support Worker (Fri-Mon Days)
RainCity Housing and Support Society
Sechelt, BC
- Part-time
Job: Support Worker, Sechelt Hightide Modular Housing, Temporary until May 6, 2027, or return of incumbent, Part-Time, 0.8 FTE
Added 12 mins ago
RS
Diesel Truck Technician Trainee
Ryder System, Inc.
Toronto, ON · Etobicoke, ON
- Full-time
…way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can spare. At Ryder, we have a long history of investing in our employees and…
Added 12 mins ago
HP
Bus Driver/Shuttle Bus Operator
Heritage Park Historical Village
Calgary, AB
- Full-time
Volunteers are a vital part of Heritage Park’s success. Employees are expected to collaborate respectfully with volunteers and contribute to an environment where volunteers feel heard,…
Added 12 mins ago
U
Warehouse Order Picker (F/T Afternoons)
UNFI
Concord, ON
- $21.24 USD / hour
- Full-time
Able to stand and work on feet for extended periods of time in a cool, damp environment.
Added 12 mins ago
BC
Manager of Subcontracts
Bechtel Corporation
Calgary, AB
- Contract
…lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from…
Added 12 mins ago
SI
HACCP Advisor
Saputo Inc.
Calgary, AB
- Full-time
Added 12 mins ago
AC
Project Manager
ATS Corporation
Cambridge, ON
- Full-time
Are you interested in being part of a team that makes a difference? Join our growing ATS Life Sciences Systems team a division of ATS Corporation, a publicly traded global enterprise with a…
Added 12 mins ago
CG
Certification Engineer
CS GROUP
Montreal, QC
- Full-time
CS Group Canada, a subsidiary of CS Group (part of the Sopra Steria Group), is a leader in the development and certification of safety-critical systems in the aerospace, electric, and…
Added 12 mins ago
L
Senior Program Manager - Cybersecurity
lululemon
Vancouver, BC
- Full-time
The Security Engineering & Architecture organization is responsible for designing, building and evolving cybersecurity capabilities that help protect lululemon's technology ecosystem and…
Added 12 mins ago
U
Warehouse Associate (Full Time Nights)
UNFI
Richmond, BC
- $23.25 USD / hour
- Full-time
Able to stand and work on feet for extended periods of time in a cool, damp environment.
Added 12 mins ago
L
Manager - Asset Protection & Global Fulfillment, Global Security Operations Center (GSOC)
lululemon
Brampton, ON
- Full-time
3-5+ years of progressive experience in security operations, asset protection, GSOC, control room, dispatch, operational risk, or similar real-time response environments, including…
Added 12 mins ago
C
Building Maintenance Technician (Night Shift)
Clutch
Mississauga, ON
- Full-time
Help shape the future of car buying and selling in Canada by leading a critical part of our customer experience.

MCAP

Facilities/Office Administrator - 6 month contract

Toronto, ON, Canada

Salary Range: $40,000 - $45,000 · Full-time · Contract

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Job details

Pay: Salary Range: $40,000 - $45,000
Job type: Full-time · Contract
Posting language: English
Posted: Nov 3, 2026

Original job description

Facilities/Office Administrator - 6 month contract

MCAP at a Glance

Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

The Role

This position is responsible for a variety of facilities related tasks. These tasks include but are not limited to receiving incoming mail and courier items, processing outgoing mail, stocking coffee stations, copy/print stations, managing facilities supply levels, invoice verification and processing, security card access control, facilities orientation for all new employees, furniture reconfiguration, space management tasks (e.g. meeting room booking, etc.), responding to service-related requests, monitoring the facilities email accounts, and other business services related tasks.

The Facilities Associate participates in cross-site training to support operations at multiple locations as required (currently the Toronto and Waterloo locations).

Process Incoming and Outgoing Mail, Couriers, and Office Deliveries

Open and close Facilities Centre
Receive, open, sort and distribute all mail ensuring prompt notification to staff of courier packages and payments received.
Monitor and prepare outgoing packages and tracking missing packages as requested by staff.
Act as point of contact for UPS and local couriers.
Play an active role in weighing and packaging parcels and packages for send out.
Accurately feed mail through postage machine in preparation for send out.
Take mail directly to Canada Post drop off as required
Flag and troubleshoot any equipment issues to ensure mail machine is in working order.

Act As Contact for Service Requests

Notify and report any facility and property related concerns to the Facilities leadership
Identify operational and maintenance issues arising and report to Facilities Leadership or established vendor regarding any areas of concern e.g. janitorial deficiencies, premise leaks, or any furniture requiring repairs, etc. Process and confirm all service requests
Supervise building staff or vendors while performing work within MCAP space.
Ensure appropriate work permits and access are in place; seeking clarification from Facilities leadership as required.
Ensure high quality customer service with all stakeholders internally and externally; tracking and following up on any outstanding issues as required.

Inventory Control

Maintain the key-library and ensure all on-site Facilities assets are functioning as designed. Flag and report any deficiencies for follow-up.
Monitor and stock all supplies, serveries, copy/print stations and stationery. Place orders as necessary, flagging larger orders to Facilities leadership for review.

Reception & Administrative Support

Answer all incoming calls in a timely fashion and direct all calls to the appropriate destination.
Greet all visitors and notify staff of the visitor’s arrival. Ensure that all visitors sign-in.
Monitor and maintain Facilities group email inbox and prioritize any urgent messages accordingly, escalating to Facilities Leadership as required.
Assist with scheduling of meeting rooms and catering requests’ support. Issue, collect and troubleshoot access card issues in accordance with MCAP and property management requirements.
Verify invoices, code and send for approval.
Conduct in-office visual audit of on-site employees to ensure corresponding with workstation booking system.
Conduct routine space walk-throughs to provide customer support, ensure Facilities assets are in working order and to ensure health and safety issues are promptly identified and actioned.
Provide back-up for reception breaks, lunches, and perform reception closing routines on a rotating schedule.

Cleaning

Ensure used meeting rooms, workspaces, and serveries have been cleaned and are ready for use.
Report any areas that require maintenance (carpet stains, leaking taps, full garbage bin, etc.)
Ensure sanitation products are stocked and that Personal Protective Equipment is accessible as required. Other tasks related to the position as assigned.

What You Bring To The Team

Demonstrated customer service
Proficient using Microsoft Office; particularly MS Word/Excel/ Outlook
Past record keeping/stock inventory experience would be an asset
Previous experience dealing with vendors and suppliers
Reception experience a definite asset
Good written and verbal communication skills
Excellent organizational and time-management skills
Adaptable to changes in tasks and procedures
Ability to multi-task in a fast-paced environment
Strong analytical and problem solving skills
Strong interpersonal skills with the ability to develop and foster relationships.
Strong customer service skills with a proven ability to prioritize
Self-driven, motivated with the ability to work independently and as part of team
Carries out duties with integrity and takes responsibility for actions
High School Diploma

If this sounds like you and you are looking to be a part of one of Canada’s largest independent mortgage finance companies, then we want to hear from you!

Be A Part Of Something Great

MCAP is Canada’s largest independent Mortgage Finance company with over $150 billion in assets under management providing mortgage solutions for residential and commercial properties. For over 35 years, MCAP originates, trades, securitizes and services mortgages in offices across Canada. MCAP originates residential mortgages exclusively through the mortgage broker channel as we believe that a professional mortgage broker is a consumer's best option and MCAP actively promotes the services of mortgage brokers across the country. MCAP is also a leader in the Canadian residential construction lending market with over 25 years in the business. Our teams of dedicated professionals serve a variety of developer, construction and lender clients across Canada.

Position #: req2289

Employment Status: Contract Full Time

Location: Toronto; Ontario

Number Of Openings: 1

Department: Corporate Services

Internal Job Title: Facilities Associate

Salary Range: $40,000 - $45,000

The above information in this description has been designed to indicate the general nature and level of work performed by employees in the position. It is not designated to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

MCAP provides equal opportunities for all applicants and is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported throughout the recruitment and employment process. If you require accommodation, we will work with you to meet your needs.

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More about this job

Responsibilities

The Facilities Associate is responsible for managing daily office operations, including mail processing, inventory control, and facility maintenance. They also provide reception support, coordinate service requests, and ensure the office environment remains organized and functional.

Requirements

Candidates must possess strong customer service skills and proficiency in Microsoft Office applications. A high school diploma is required, along with the ability to work in a fast-paced environment and manage multiple tasks effectively.

Skills

Customer service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Inventory control
Vendor management
Reception
Written communication
Verbal communication
Organizational skills
Time-management
Multi-tasking
Analytical skills
Problem solving
Interpersonal skills

Benefits

Formal and informal training
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Office administration
Mail processing
Inventory control
Reception
Vendor relations
Microsoft Office
Customer service
Space management
Security access control
Invoice processing
Data entry
Administrative support
Facility maintenance
Supply chain
Operations support
Communication
Time management
Problem solving
Professional development

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