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Added 12 mins ago
MO
March Break Camp - Inclusion Staff
Municipality of Clarington
Courtice, ON
- $20 to $20.65 CAD / hour
- Internship
…Division is looking for dynamic, thoughtful, and resourceful staff to work with recreation program participants with exceptionalities. The Municipality provides support for participants who…
Added 12 mins ago
NP
Team Lead, Warehouse - Table Rock Complex
Niagara Parks Commission
Niagara Falls, ON
- Full-time
Strong interpersonal, communication and customer service skills.
Added 12 mins ago
EC
Technical Services Coordinator, Delta Ottawa City Centre Full Time
Encore Canada
Ottawa, ON
- Full-time
Provides excellent service and strive to exceed the expectations and needs of internal and external customers.
Added 12 mins ago
WC
(CAN) Team Leader, Operations III
Walmart Canada
Cornwall, ON
- Full-time
Ensures that product is received, and orders are filled and shipped to the stores in a timely manner to maximize customer service.
Added 12 mins ago
EC
Event Technical Specialist - Ottawa Office, Full Time
Encore Canada
Ottawa, ON
- Full-time
Provides excellent service and strives to exceed the expectations and needs of internal and external customers.
Added 12 mins ago
RP
Senior Accountant to Manager (Public Practice)
RECRUITMENT PARTNERS INC.
Calgary, AB
- Full-time
Mentor and provide guidance to junior staff members while fostering a collaborative team environment
Added 12 mins ago
DH
Director of Event Planning and Operations
Delta Hotels and Resorts®
Calgary, AB
- Full-time
Manages event management functions and staff on a daily basis, including the departments of Event Planning, Banquets/Catering, Event Service and Event Technology (Destination Management, if…
Added 12 mins ago
EC
Event Senior Technical Specialist - Audio, Toronto Branch, Full Time
Encore Canada
Brampton, ON
- Full-time
Provides excellent service and strives to exceed the expectations and needs of internal and external customers.
Added 12 mins ago
TU
Assistant Professor (tenure-track)
The University of British Columbia
Vancouver, BC
- Full-time
Administrative Leadership | Department of Mining Engineering | Faculty of Applied Science (Marek Pawlik)
Added 12 mins ago
EC
Event Senior Technical Specialist - Projection, Toronto Branch, Full Time
Encore Canada
Brampton, ON
- Full-time
Provides excellent service and strives to exceed the expectations and needs of internal and external customers.
Added 12 mins ago
AU
Security Guard - Community Shelter
Allied Universal
Mississauga, ON
- $19 CAD / hour
- Full-time
We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from…
Added 12 mins ago
EC
Event Senior Technical Specialist - Lighting, Toronto Branch, Full Time
Encore Canada
Brampton, ON
- Full-time
Provides excellent service and strives to exceed the expectations and needs of internal and external customers.
Added 12 mins ago
DH
Assistant Front Office Manager
Delta Hotels and Resorts®
Quebec, QC
- Full-time
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest…
Added 12 mins ago
WC
(CAN) Customer Service Manager
Walmart Canada
Kamloops, BC
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 12 mins ago
SD
Beauty Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Mississauga, ON
- Full-time
Drive a Passion for Results – Provide Thought Leadership – Analyze and solve problems - Engage our People – Build collaborative relationships - Demonstrate Personal Leadership and Build…
Added 12 mins ago
T
Ship Maintenance Lead
Thales
Halifax, NS
- Full-time
Manage and co-ordinate technical assistance and /or advice to Ship’s Staff and other RCN personnel;
Added 27 mins ago
BC
Senior Investigator
BC College of Nurses and Midwives
Vancouver, BC
- Full-time
Provides formal day-to-day people leadership and supervision to an assigned team of Investigators, including case supervision, workload and caseload management, development planning,…
Added 27 mins ago
VC
Registered Nurse (RN) - Obstetrics/Medical/Surgical
Vancouver Coastal Health
Squamish, BC
- $41.42 to $55.91 CAD / hour
- Temporary
…and their families, coworkers, physicians, other health care staff, and staff of external…
Added 27 mins ago
VC
Relational Security Officer
Vancouver Coastal Health
Vancouver, BC
- $31.19 CAD / hour
- Part-time
…setting, ensuring a safe and healthy environment for patients, staff and visitors. The Relational Security Officer works as part of a Relational Security Team that promotes a variety of…
Added 27 mins ago
W
(CAN) Customer Service Manager
Walmart
Oakville, ON
- Part-time
Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In this role, you lead…
Added 27 mins ago
D
Sous Chef
Dexterra
Mississauga, ON
- $21 to $24 CAD / hour
- Full-time
…of the catering operation and supervising and training all staff within their…
Added 42 mins ago
HR
Student Nurse Extern - Alternative Level of Care (Finch Reactivation Care Centre)
Humber River Health
Toronto, ON
- Full-time
At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp…
Added 42 mins ago
LH
2600002877 - Registered Practical Nurse
Lakeridge Health
Oshawa, ON
- Full-time
Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety program and practices including staff, patient and environmental safety and participation in regular…
Added 42 mins ago
PC
Director, Building Science and Resiliency
Pinchin Canada
Richmond, BC
- $150,000 to $200,000 CAD / year
- Full-time
…Build market visibility, establish the required technical and leadership capacity, recruit key talent, strengthen service delivery, and develop a healthy pipeline of…
Added 42 mins ago
PH
Clinical Supervisor - RPN
ParaMed Home Health Care
Sudbury, ON · Greater Sudbury, ON
- Full-time
Respond to and advise/resolve concerns from community staff, patients/families, and other team members.

MCAP

Facilities/Office Administrator - 6 month contract

Toronto, ON, Canada

Salary Range: $40,000 - $45,000 · Full-time · Contract

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Job details

Pay: Salary Range: $40,000 - $45,000
Job type: Full-time · Contract
Posting language: English
Posted: Nov 3, 2026

Original job description

Facilities/Office Administrator - 6 month contract

MCAP at a Glance

Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

The Role

This position is responsible for a variety of facilities related tasks. These tasks include but are not limited to receiving incoming mail and courier items, processing outgoing mail, stocking coffee stations, copy/print stations, managing facilities supply levels, invoice verification and processing, security card access control, facilities orientation for all new employees, furniture reconfiguration, space management tasks (e.g. meeting room booking, etc.), responding to service-related requests, monitoring the facilities email accounts, and other business services related tasks.

The Facilities Associate participates in cross-site training to support operations at multiple locations as required (currently the Toronto and Waterloo locations).

Process Incoming and Outgoing Mail, Couriers, and Office Deliveries

Open and close Facilities Centre
Receive, open, sort and distribute all mail ensuring prompt notification to staff of courier packages and payments received.
Monitor and prepare outgoing packages and tracking missing packages as requested by staff.
Act as point of contact for UPS and local couriers.
Play an active role in weighing and packaging parcels and packages for send out.
Accurately feed mail through postage machine in preparation for send out.
Take mail directly to Canada Post drop off as required
Flag and troubleshoot any equipment issues to ensure mail machine is in working order.

Act As Contact for Service Requests

Notify and report any facility and property related concerns to the Facilities leadership
Identify operational and maintenance issues arising and report to Facilities Leadership or established vendor regarding any areas of concern e.g. janitorial deficiencies, premise leaks, or any furniture requiring repairs, etc. Process and confirm all service requests
Supervise building staff or vendors while performing work within MCAP space.
Ensure appropriate work permits and access are in place; seeking clarification from Facilities leadership as required.
Ensure high quality customer service with all stakeholders internally and externally; tracking and following up on any outstanding issues as required.

Inventory Control

Maintain the key-library and ensure all on-site Facilities assets are functioning as designed. Flag and report any deficiencies for follow-up.
Monitor and stock all supplies, serveries, copy/print stations and stationery. Place orders as necessary, flagging larger orders to Facilities leadership for review.

Reception & Administrative Support

Answer all incoming calls in a timely fashion and direct all calls to the appropriate destination.
Greet all visitors and notify staff of the visitor’s arrival. Ensure that all visitors sign-in.
Monitor and maintain Facilities group email inbox and prioritize any urgent messages accordingly, escalating to Facilities Leadership as required.
Assist with scheduling of meeting rooms and catering requests’ support. Issue, collect and troubleshoot access card issues in accordance with MCAP and property management requirements.
Verify invoices, code and send for approval.
Conduct in-office visual audit of on-site employees to ensure corresponding with workstation booking system.
Conduct routine space walk-throughs to provide customer support, ensure Facilities assets are in working order and to ensure health and safety issues are promptly identified and actioned.
Provide back-up for reception breaks, lunches, and perform reception closing routines on a rotating schedule.

Cleaning

Ensure used meeting rooms, workspaces, and serveries have been cleaned and are ready for use.
Report any areas that require maintenance (carpet stains, leaking taps, full garbage bin, etc.)
Ensure sanitation products are stocked and that Personal Protective Equipment is accessible as required. Other tasks related to the position as assigned.

What You Bring To The Team

Demonstrated customer service
Proficient using Microsoft Office; particularly MS Word/Excel/ Outlook
Past record keeping/stock inventory experience would be an asset
Previous experience dealing with vendors and suppliers
Reception experience a definite asset
Good written and verbal communication skills
Excellent organizational and time-management skills
Adaptable to changes in tasks and procedures
Ability to multi-task in a fast-paced environment
Strong analytical and problem solving skills
Strong interpersonal skills with the ability to develop and foster relationships.
Strong customer service skills with a proven ability to prioritize
Self-driven, motivated with the ability to work independently and as part of team
Carries out duties with integrity and takes responsibility for actions
High School Diploma

If this sounds like you and you are looking to be a part of one of Canada’s largest independent mortgage finance companies, then we want to hear from you!

Be A Part Of Something Great

MCAP is Canada’s largest independent Mortgage Finance company with over $150 billion in assets under management providing mortgage solutions for residential and commercial properties. For over 35 years, MCAP originates, trades, securitizes and services mortgages in offices across Canada. MCAP originates residential mortgages exclusively through the mortgage broker channel as we believe that a professional mortgage broker is a consumer's best option and MCAP actively promotes the services of mortgage brokers across the country. MCAP is also a leader in the Canadian residential construction lending market with over 25 years in the business. Our teams of dedicated professionals serve a variety of developer, construction and lender clients across Canada.

Position #: req2289

Employment Status: Contract Full Time

Location: Toronto; Ontario

Number Of Openings: 1

Department: Corporate Services

Internal Job Title: Facilities Associate

Salary Range: $40,000 - $45,000

The above information in this description has been designed to indicate the general nature and level of work performed by employees in the position. It is not designated to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

MCAP provides equal opportunities for all applicants and is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported throughout the recruitment and employment process. If you require accommodation, we will work with you to meet your needs.

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More about this job

Responsibilities

The Facilities Associate is responsible for managing daily office operations, including mail processing, inventory control, and facility maintenance. They also provide reception support, coordinate service requests, and ensure the office environment remains organized and functional.

Requirements

Candidates must possess strong customer service skills and proficiency in Microsoft Office applications. A high school diploma is required, along with the ability to work in a fast-paced environment and manage multiple tasks effectively.

Skills

Customer service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Inventory control
Vendor management
Reception
Written communication
Verbal communication
Organizational skills
Time-management
Multi-tasking
Analytical skills
Problem solving
Interpersonal skills

Benefits

Formal and informal training
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Office administration
Mail processing
Inventory control
Reception
Vendor relations
Microsoft Office
Customer service
Space management
Security access control
Invoice processing
Data entry
Administrative support
Facility maintenance
Supply chain
Operations support
Communication
Time management
Problem solving
Professional development

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