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Added 10 mins ago
BC
Client Service Manager - Commercial (Vancouver Island)
BFL CANADA
Victoria, BC
- Full-time
Ensures maximum retention of book. Works with a Client Service Assistant (CSA) to provide
Added 10 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
North Vancouver, BC
- $30.03 CAD / hour
- Other
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 10 mins ago
VC
Program Assistant, Mental Health & Substance Use
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Other
Come work as a Program Assistant with Vancouver Coastal Health (VCH) in Mental Health and Substance Use on the Casual Pool team in Vancouver, BC! Apply now to join the team!
Added 10 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Richmond, BC
- $30.03 CAD / hour
- Part-time
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 10 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Temporary
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 10 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Other
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 10 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Richmond, BC
- $30.03 CAD / hour
- Temporary
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Added 10 mins ago
CA
Veterinary Technician Assistant
Clearwater Animal Hospital
Windsor, ON
- Full-time
…that takes pride in exceptional patient care and outstanding client service. We’re looking for a Veterinary Technician Assistant to join our…
Added 10 mins ago
H
Assistant Manager, Full Time
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Toronto, ON · ETOBICOKE, ON
- Full-time
Now, if you were to come on board as an Assistant Catering Manager, we’d ask you to do the following for us:
Added 25 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Constant, QC
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Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 25 mins ago
PC
Speech Language Pathologist
Pinecrest-Queensway Community Health Centre
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- Part-time
…range of health care, health promotion, and community support services to individuals and families across the lifespan. As the Lead Agency for the First Words Preschool Speech and Language…
Added 25 mins ago
Lab Patient Technician
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…Canadians through accessible, accurate, and innovative diagnostic…
Added 25 mins ago
Lab Patient Technician
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Added 25 mins ago
VC
Program Assistant, Mental Health & Substance Use
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Vancouver, BC
- Full-time
Come work as a Program Assistant with Vancouver Coastal Health (VCH) in Mental Health and Substance Use on the Casual Pool team in Vancouver, BC! Apply now to join the team!
Added 40 mins ago
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- Part-time
The Therapy Assistant (TA) is primarily responsible for implementing Applied Behavior Analysis, Speech Language Pathology, and Occupational Therapy interventions for children and youth with…
Added 40 mins ago
OV
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Markham, ON
- Full-time
You are a patient and/or client centered individual who performs at an exemplary standard
Added 40 mins ago
C
Administrative Assistant - Mandarin Speaking (12 month Contract)
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Toronto, ON
- Full-time
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Added 55 mins ago
SD
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Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
O
Market Sales Coordinator
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- $40,000 to $45,000 CAD / year
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Added 1 hour ago
RB
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- Full-time
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Added 1 hour ago
4|
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…administrative support, legal administration, banking, and professional client…
Added 1 hour ago
DH
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Administrative Assistant- Private Wealth Management
Added 1 hour ago
Hospitality Services Assistant
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Chatham-Kent, ON · Ridgetown, ON
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McCarthy Tétrault LLP

Administrative Assistant - Professional Journey Office

66 Wellington Street West, Toronto, ON, M5K 1E6, Canada

Salary Range (Toronto only): $59,000 – $69,000 annually · Full-time

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Job details

Pay: Salary Range (Toronto only): $59,000 – $69,000 annually
Job type: Full-time
Apply by: Nov 5, 2027
Posting language: English
Posted: Nov 6, 2026

Original job description

Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way - our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow - every day.

We are recruiting for an Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a minimum of three years of office work experience, preferably in a law firm or other professional services firm, and will be responsible for providing administrative support to the Head of the Professional Journey Office and the PJO team across our coaching, mentoring and alumni programs. McCarthy Tétrault employees benefit from a hybrid work environment. This is a newly created position.

Salary Range (Toronto only): $59,000 – $69,000 annually

The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.

As an Administrative Assistant, Professional Journey Office , you will be:

PJO Administration, Operations & Communications

Providing administrative support to the Head of the Professional Journey Office (PJO) and the PJO team. Duties include:

Managing calendars, scheduling meetings across offices and time zones, and booking boardrooms and Teams meetings.
Arranging travel and preparing and processing expense reports.
Preparing, formatting and proofreading correspondence, presentations, reports and meeting materials.
Processing invoices, tracking expenses and maintaining organized, confidential files.
Posting approved updates to intranet pages and providing back-up support to the PJO Coordinator.
Providing administrative support for other duties and special projects as assigned.

Coaching & Mentoring Programs

Providing administrative support for the PJO’s coaching and mentoring programs. Duties include:

Preparing and distributing program communications and materials, sending reminders and assisting with scheduling.
Updating coaching records, contact lists and engagement trackers.
Creating purchase orders and processing vendor invoices.
Arranging logistics for mentoring sessions across offices, including boardrooms, catering, video conferencing, registration and attendance.
Providing event support for Mentoring Month and the annual Mentoring Awards.

Alumni Program Administration

Providing administrative support for the Firm’s alumni program. Duties include:

Assisting the PJO, National Alumni Committee Leads and our Clients & Markets Alumni partners with alumni event administration, including scheduling, venue and catering arrangements, invitation lists, RSVP tracking, materials, photos and on-site logistics.
Providing administrative support to Clients & Markets and other internal teams for alumni newsletters and communications, including coordinating French translation and scheduling distribution.
Scheduling alumni committee and other alumni-related meetings.
Maintaining alumni contact lists and program files.

As our ideal candidate, you will distinguish yourself by the following profile:

Post-secondary diploma.
A minimum of three years of office work experience, including executive or administrative assistant support. Law firm or other professional services firm experience is preferred.
Event coordination experience and experience with procurement or invoicing systems is an asset.
Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint), MS Teams, MS Forms and SharePoint.
Fluent bilingualism (French/English) is an asset.
Excellent organizational, proofreading, spelling, and grammar skills, with a strong attention to detail.
Exceptional verbal and written communication skills, with the ability to communicate effectively and professionally with individuals at all levels of the Firm.
Ability to work effectively in a fast-paced environment, manage competing priorities, and meet critical deadlines.
Ability to work independently, exercising sound judgment while recognizing when to seek guidance or escalate issues.
Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.

As a member of the McCarthy team, you will have access to:

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

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More about this job

Responsibilities

The Administrative Assistant will provide comprehensive support to the Professional Journey Office team, including calendar management, travel coordination, and expense processing. Additionally, the role involves assisting with the administration of coaching, mentoring, and alumni programs, including event logistics and communications.

Requirements

Candidates must possess a post-secondary diploma and at least three years of office experience, preferably within a law firm or professional services environment. Proficiency in Microsoft Office and strong organizational and communication skills are essential for success in this role.

Skills

Administrative support
Calendar management
Travel arrangements
Expense reporting
Proofreading
Microsoft Office
Microsoft Teams
SharePoint
Event coordination
Procurement
Invoicing
Communication skills
Organizational skills
Attention to detail
Confidentiality
Time management

Benefits

Insurance premiums paid by the firm
Wellness reimbursements
Technology reimbursements
Competitive compensation
Paid overtime
Generous time off
Volunteer day off
Birthday day off
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Professional Journey Office
Law Firm
Professional Services
Calendar Management
Expense Reports
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
MS Teams
MS Forms
SharePoint
Event Coordination
Procurement
Invoicing
Proofreading
Mentoring Programs
Alumni Relations
Hybrid Work
Confidentiality
Communication
Time Management
Scheduling
Data Entry

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