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McCarthy Tétrault LLP

Coordinator, Professional Journey Office

66 Wellington Street West, Toronto, ON, M5K 1E6, Canada

Salary Range (Toronto only): $65,000 – $78,000 annually · Full-time

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Job details

Pay: Salary Range (Toronto only): $65,000 – $78,000 annually
Job type: Full-time
Apply by: Nov 5, 2027
Posting language: English
Posted: Nov 6, 2026

Original job description

Job Description

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way - our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow - every day.

We are recruiting for a Coordinator, Professional Journey Office to join our team in our Toronto or Montreal office. The successful candidate must have a minimum of two to three years of relevant experience, ideally in a professional services environment, and will be responsible for coordinating the delivery of the Professional Journey Office’s coaching, mentoring and alumni programs. McCarthy Tétrault employees benefit from a hybrid work environment. This is a newly created position.

Salary Range (Toronto only): $65,000 – $78,000 annually

The offered salary may vary based on the candidate’s job-specific knowledge, skills, and experience.

As a Coordinator, Professional Journey Office, you will be:

PJO Coordination, Operations & Communications

Serving as a central point of coordination for Professional Journey Office (PJO) priorities and deliverables. Duties include:

Working with program participants, Firm leaders, Professional Resources colleagues, vendors and alumni to keep PJO initiatives on track.
Maintaining and improving integrated workflows, calendars, trackers, action logs, SOPs, templates and intake processes; monitoring timelines and follow-up.
Managing vendor and procurement requirements, including agreements, onboarding, purchase orders and invoicing.
Preparing agendas, briefing materials, presentations, speaking notes, status updates, data summaries and leadership reports as required.
Preparing program communications and updates and coordinating day-to-day work with the PJO Administrative Assistant.
Providing support for other duties and special projects as assigned.

Coaching & Mentoring Programs

Coordinating the delivery of the PJO’s coaching and mentoring programs. Duties include:

Coordinating individual coaching engagements, from intake through coach matching and close-out.
Coordinating cohort-based coaching programs, including participant communications, coach matching, check-ins and evaluations.
Maintaining coach and vendor records and supporting program tracking and reporting.
Supporting the development and delivery of new programming, including research and program resources.
Supporting coaching and mentoring skills training in partnership with MT Academy, and coordinating National Mentoring Month, the annual Mentoring Awards and enhancements to the mentoring program, including planning, stakeholder and facilitator coordination, communications, program resources and evaluation.

Alumni Program

Coordinating the Firm’s alumni and the departure-alumni processes. Duties include:

Supporting the Firm’s alumni committee with agendas, meeting materials and action tracking.
Working with internal teams across our offices to support alumni events, communications and newsletters.
Supporting alumni engagement initiatives, including related technology and content.
Supporting career resources for our lawyers and alumni.
Coordinating all aspects of the departure-to-alumni process.

As our ideal candidate, you will distinguish yourself by the following profile:

Post-secondary education in Human Resources, Business Administration, or a related field.
A minimum of three years of relevant experience, ideally gained in a professional services (or similar) environment.
Experience coordinating programs, vendors or events; experience supporting coaching, mentoring, alumni or talent programs is an asset.
Experience with procurement and invoicing systems and advanced Excel skills is an asset.
Fluent bilingualism (French/English) an asset, though not required.
Excellent organizational, time management and interpersonal skills, with exceptional client service.
Excellent written and verbal communication skills, including the ability to draft clear, concise communications, summaries and reports.
Strong project coordination skills, with the ability to manage several programs and vendor relationships at once.
Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.
Ability to work with minimal supervision, manage competing priorities and adapt to changing needs.
Flexibility for some evening work during heavy workload periods, including alumni and mentoring events.

As a member of the McCarthy team, you will have access to:

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

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More about this job

Responsibilities

The coordinator will manage the delivery of coaching, mentoring, and alumni programs by maintaining workflows, vendor relationships, and program communications. They will also serve as a central point of contact for PJO initiatives, preparing reports and supporting internal stakeholders.

Requirements

Candidates must have post-secondary education in Human Resources, Business Administration, or a related field. A minimum of three years of relevant experience in a professional services environment is required.

Skills

Program coordination
Project management
Vendor management
Procurement
Invoicing
Excel
Communication
Time management
Interpersonal skills
Client service
Data analysis
Reporting
Stakeholder management
Organizational skills
Confidentiality

Benefits

Insurance premiums paid by the firm
Wellness reimbursements
Technology reimbursements
Competitive compensation
Paid overtime
Generous time off
Volunteer day off
Birthday day off
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Professional Journey Office
Coaching
Mentoring
Alumni programs
Professional services
Project coordination
Vendor management
Procurement
Invoicing
Excel
Stakeholder coordination
Human Resources
Business Administration
Reporting
Data summaries
SOPs
Intake processes
Communication
Time management
Client service

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