Closed listing
Executive Assistant
- Montreal, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Archived listing. The details below describe a past opening.
Position Summary
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.
What You’ll Do
A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.
What We Offer
Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility. For more information, please visit the application link and apply.
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.
What You’ll Do
- Executive & CEO Support
- Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement.
- Governance & Board Administration
- Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices.
- Operations & Organizational Coordination
- Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations.
- Collaboration & Continuous Improvement
- Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture.
A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.
What We Offer
Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility. For more information, please visit the application link and apply.
More about this job
Responsibilities
Provide high-level administrative, governance, and logistical support to the CEO, President’s Office, Board of Directors, and committees. Coordinate executive priorities, meetings, travel, expenses, workplace services, and organizational processes while supporting cross-functional projects and workflow improvements.
Requirements
Requires a bilingual French- and English-speaking administrative professional with at least three years of experience supporting senior leaders. Candidates should have strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.
Skills
- Executive Support
- Calendar Management
- Travel Coordination
- Correspondence Management
- Expense Management
- Board Administration
- Meeting Coordination
- Agenda Preparation
- Minute Taking
- Stakeholder Engagement
- Document Management
- Microsoft 365
- SharePoint
- Organizational Skills
- Communication Skills
- Sound Judgment
Benefits
- Employer-Paid Benefits
- Pension Contribution
- Paid Time Off
- Hybrid Work Flexibility
- Home Office Support
- Wellness Programs
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Social Services
Keywords
- Executive Assistant
- Executive Support
- CEO Support
- President’s Office
- Board Of Directors
- Governance
- Board Administration
- Committee Support
- Calendar Management
- Travel Coordination
- Correspondence
- Expense Management
- Meeting Coordination
- Agenda Preparation
- Minute Taking
- Stakeholder Engagement
- Workplace Services
- Document Management
- Administrative Processes
- Cross-Functional Projects
- Workflow Improvement
- Microsoft 365
- SharePoint
- Philanthropy
- Fundraising
- Mission-Driven Work
- French
- English
- Equity, Diversity, Inclusion, And Accessibility