Executive Assistant
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Position Summary
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.
What You’ll Do
A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.
What We Offer
Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility. For more information, please visit the application link and apply.
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.
What You’ll Do
- Executive & CEO Support
- Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement.
- Governance & Board Administration
- Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices.
- Operations & Organizational Coordination
- Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations.
- Collaboration & Continuous Improvement
- Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture.
A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.
What We Offer
Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility. For more information, please visit the application link and apply.
More about this job
Responsibilities
Manage executive priorities and provide administrative, logistical, and governance support to the CEO, President’s Office, Board of Directors, and committees. Coordinate meetings, travel, expenses, workplace services, documents, and cross-functional improvements to support efficient operations and stakeholder engagement.
Requirements
Requires at least three years of experience supporting senior leaders and bilingual proficiency in French and English. Candidates should have strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.
Skills
- Executive Support
- Calendar Management
- Travel Coordination
- Correspondence Management
- Expense Management
- Board Administration
- Meeting Coordination
- Agenda Preparation
- Minute Taking
- Governance
- Document Management
- Microsoft 365
- SharePoint
- Communication
- Organization
- Stakeholder Engagement
Benefits
- Employer-Paid Benefits
- Pension Contribution
- Paid Time Off
- Hybrid Work Flexibility
- Home Office Support
- Wellness Programs
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
Keywords
- Executive Assistant
- CEO Support
- President’s Office
- Board of Directors
- Governance
- Board Administration
- Committee Support
- Calendar Management
- Travel Coordination
- Expense Management
- Correspondence
- Meeting Coordination
- Agenda Preparation
- Minute Taking
- Stakeholder Engagement
- Workplace Services
- Document Management
- Administrative Processes
- Cross-Functional Projects
- Workflow Improvement
- Microsoft 365
- SharePoint
- Philanthropy
- Foundation
- Equity, Diversity, Inclusion, And Accessibility