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McConnell Foundation

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

Position Summary

The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high-level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.

What You’ll Do

Executive & CEO Support
Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement.
Governance & Board Administration
Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices.
Operations & Organizational Coordination
Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day-to-day operations.
Collaboration & Continuous Improvement
Support cross-functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service-oriented organizational culture.

What We’re Looking For

A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.

What We Offer

Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer-paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values-driven workplace committed to equity, diversity, inclusion, and accessibility. For more information, please visit the application link and apply.

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More about this job

Responsibilities

Provide high-level administrative, logistical, and governance support to the CEO, President’s Office, Board of Directors, and committees. Coordinate executive priorities, meetings, travel, expenses, workplace services, and organizational processes while supporting cross-functional projects and workflow improvements.

Requirements

Requires a bilingual French- and English-speaking administrative professional with at least three years of experience supporting senior leaders. Candidates should have strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission-driven work.

Skills

Executive Support
Calendar Management
Travel Coordination
Correspondence Management
Expense Management
Board Administration
Meeting Coordination
Agenda Preparation
Minute Taking
Document Management
Microsoft 365
SharePoint
Organizational Skills
Communication Skills
Stakeholder Engagement
Bilingual Communication

Benefits

Employer-Paid Benefits
Pension Contribution
Paid Time Off
Hybrid Work Flexibility
Home Office Support
Wellness Programs

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
President’s Office
Board of Directors
Governance
Board Committees
Calendar Management
Travel Coordination
Expense Management
Correspondence
Meeting Logistics
Agenda Preparation
Minute Taking
Workplace Services
Document Management
Microsoft 365
SharePoint
Stakeholder Engagement
Cross-Functional Projects
Workflow Improvement
Philanthropy
Fundraising
Mission-Driven Work
French
English

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