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Added 1 min ago
Supervisor of Housing Services
The Corporation of The City of St. Thomas
St. Thomas, ON
Under the general direction of the Manager of Housing Services, the Supervisor of Housing Services supervises housing initiatives such as monitoring, evaluating, reporting and implementing…
Added 15 mins ago
Estimator
Mercer Mass Timber
Okanagan Falls, BC
$70,000 to $80,000 CAD / year
Full-time
Reporting to the Estimating Manager, the Estimator will be responsible for accurately estimating the costs associated with mass timber construction projects, ensuring that our clients…
Added 16 mins ago
Manager, Arbor & Horticultural Services - Permanent Full-Time
Mount Pleasant Group
Toronto, ON
$117,461 to $131,747 CAD / year
Full-time
The Manager, Arboricultural & Horticultural Services (Manager) provides strategic and operational leadership for the planning, delivery, and continuous improvement of the organization’s…
Added 16 mins ago
Assistant Property Manager
Dream
Edmonton, AB
Full-time
Assist as necessary in the coordination and administration of property initiatives, including sustainability and environmental initiatives, building maintenance and repairs programs,…
Added 16 mins ago
Service Delivery Manager
BGIS
Red Deer, AB
Full-time
The Service Delivery Manager will have operational expertise and day-to-day accountability for the delivery of subcontracted services, ensuring the services are delivered according to the…
Added 30 mins ago
Maintenance Manager
Resonaite
Belleville, ON
$120,000 to $130,000 CAD / year
Full-time
Our client is seeking an experienced Maintenance Manager to lead the maintenance function within a high-volume manufacturing environment. This hands-on leadership role is responsible for…
Added 31 mins ago
Electrical Designer
MACLEAN ENGINEERING & MARKETING CO. LIMITED
Sudbury, ON
$91,000 to $105,000 CAD / year
Full-time
Managing assigned projects in collaboration with the Product Manager, with accountability for scope, schedule, resource planning, and technical deliverables
Added 31 mins ago
Operations and Property Services Manager
Co-op
Ucluelet, BC
Full-time
Support the General Manager in the daily operation and upkeep of Ucluelet Co-op facilities and properties. Coordinate maintenance, repairs, contractors, property records, and staff…
Added 31 mins ago
Mobile Maintenance Superintendent
Foran Mining Corporation
SK
$155,000 to $170,000 CAD / year
Full-time
…cornerstone asset and one of the most significant copper development projects in Canada. With commercial production expected in the second half of 2026, this world-class deposit contains…
Added 31 mins ago
Product Engineer - VTCA
Vuteq Canada Inc.
Woodstock, ON
$60,000 to $97,000 CAD / year
Development projects: create design of experiments, contacting vendors to acquire equipment and materials, perform tests and trials of designs, prepare and present final findings to…
Added 31 mins ago
Development Engineer - VTCA
Vuteq Canada Inc.
Woodstock, ON
$60,000 to $97,000 CAD / year
Development projects: create design of experiments, contacting vendors to acquire equipment and materials, perform tests and trials of designs, prepare and present final findings to…
Added 31 mins ago
Maintenance Senior Manager
The Coca-Cola Company
Peterborough, ON · Canada - ON - Peterborough
Full-time
We are hiring a Senior Manager, Maintenance for our Peterborough, Ontario plant, a key site for juice and dairy manufacturing. In this role, you will lead a maintenance and reliability…
Added 31 mins ago
Canada - Geospatial Data & GIS Solutions Lead
Barrick Mining Corporation
Toronto, ON
Full-time
…Working closely with the Regional Geosciences Data & Analytics Manager and multidisciplinary Exploration teams, the role will help strengthen data standards and knowledge continuity,…
Added 31 mins ago
Quarry Supervisor
Amrize
Saint-Constant, QC · St Constant, Queb
Join Amrize as a Quarry Supervisor and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s building…
Added 31 mins ago
Senior Geotechnical Project Manager - Materials Testing and Inspection
Stantec
Markham, ON
Full-time
…outdoors, above and below ground, over and under water, on projects large and small. From field exploration and lab testing to designing and managing the construction of complex…
Added 31 mins ago
Project Coordinator
Aecon
Calgary, AB
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.
Added 46 mins ago
Sr. Manager Financial Reporting
Rogers Communications
Toronto, ON
Reporting into the Director, Internal Reporting, the Senior Manager plays an important role in driving key stakeholder information within Rogers. The successful candidate will leverage…
Added 46 mins ago
Intermediate Mechanical Engineering Developer, Design
General Dynamics Missions System International
Calgary, AB
Full-time
…development of mechanical systems for rugged environments, supporting projects from concept and requirements definition through design verification, qualification, and production. You will…
Added 46 mins ago
Project Coordinator (Municipal Infrastructure)
Chandos
Calgary, AB
Full-time
…activities, under the direction and supervision of a Project Manager. The Project Coordinator will support and collaborate with the Project Manager and Superintendent in overseeing and…
Added 1 hour ago
Landfill Facility Manager
Brunel
Slave Lake, AB
Full-time
As the Landfill Facility Manager you will be accountable for the overall performance of the facility and landfill including safety, compliance, people, and profitability. You’ll lead the…
Added 1 hour ago
Project Consultant
Pinchin Canada
Barrie, ON
$52,000 to $60,000 CAD / year
Full-time
Hazardous Materials / Indoor Environmental Quality
Added 1 hour ago
Intermediate Mechanical Engineering Developer, Design
General Dynamics Mission Systems–Canada
Calgary, AB
$77,000 to $93,000 CAD / year
Full-time
…development of mechanical systems for rugged environments, supporting projects from concept and requirements definition through design verification, qualification, and production. You will…
Added 1 hour ago
Assistant Health & Safety Manager
Salit Steel
Vaughan, ON
The Assistant Health & Safety Manager leads the overall health and safety strategy and programs across all steel fabrication facilities and active construction sites (including high-rise…
Added 1 hour ago
Project Manager - Reclamation and Plant Sciences
Vertex Resource Group
Sherwood Park, AB
We're seeking a passionate and driven Project Manager – Reclamation and Plant Sciences to oversee and advance key environmental programs predominantly in the upstream oil and gas industry,…
Added 1 hour ago
Fire Protection Designer - Mechanical
Smith + Andersen
London, ON
At Smith + Andersen our employees contribute to some of the most sustainable building design projects in Canada. The work we do has meaningful impact on the community by contributing to…

McElhanney

Project Administrator

Vancouver, BC, Canada

Pay: The salary range for this role is $68,000 - $80,000 per annum.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 3 years of related experience in project administration or coordination.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

Are you an organized, detail-oriented professional who enjoys supporting project teams and helping projects run smoothly from start to finish?

McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team, providing administrative and project coordination support across a diverse portfolio of projects.

Working closely with Project Managers, technical professionals, and division leadership, you'll help coordinate schedules and resources, maintain project information, support financial administration and invoicing, prepare client deliverables, and contribute to the successful delivery of projects from initiation through to completion.

This role offers an excellent opportunity to develop your project administration and coordination skills, gain exposure to a variety of projects and stakeholders, and build a rewarding career within a collaborative and employee-owned organization.

What You’ll Be Doing:

Assist with the coordination of scheduling of staff and projects, equipment tracking and scheduling, setup and invoicing of projects, and general support to the division’s project operations. 
Entering and maintaining accurate project details through McElhanney’s Business Management System (BMS)
Assist with record keeping, review and distribution of documentation, preparation of correspondence and meeting minutes, updating project schedules, maintenance of files and logs.
Assist Project Managers with project tracking, scope management, monthly reporting, monthly financial reporting, cost estimation, and document preparation.
Assist the Division Manager with the setup of systems to streamline tasks and find efficiencies in operations. 
Support in the preparation of deliverables, presentations, proposals, and documentation.
Attend project meetings with client and stakeholders, prepare agenda and minutes.
Collaborate with various teams and divisions to provide project assistance and support as required.
Contribute to a safe, clean, and positive office environment.
Execute a range of other duties as required.

What You’ll Bring:

A Diploma or Degree in Business Administration, with a focus on project administration or coordination, is preferred but not mandatory. 
A minimum of 3 years of related experience in project administration or coordination. Candidates with significant experience will be considered.
Experience in the engineering, construction, or logistics industries with an understanding of financial systems is preferred.
Strong computer (Microsoft Office, MS Project, PDF Editors) skill set.
Knowledge of business management systems and scheduling software or the ability to learn new software with ease.
Strong level of pride, ownership, and productivity in their approach to their work.
Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?

The salary range for this role is $68,000 - $80,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
Safe & Inclusive Workplace: A culture of respect and inclusion for all.
Compensation: Attractive total compensation package including a generous bonus plan.
Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
Career Progression: Support and mentorship to shape a career path that fits your goals.
Relocation Support: Financial assistance if applicable.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

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More about this job

Responsibilities

Coordinate project schedules, staff and equipment resources, project setup, invoicing, records, and documentation across a diverse portfolio. Support Project Managers and division leadership with project tracking, financial reporting, deliverables, proposals, meetings, and operational improvements.

Requirements

A minimum of three years of related project administration or coordination experience is required; experience in engineering, construction, or logistics and familiarity with financial systems are preferred. A business administration diploma or degree focused on project administration or coordination is preferred but not mandatory, along with strong computer skills, professionalism, discretion, and a collaborative approach.

Skills

Project Administration
Project Coordination
Scheduling
Resource Coordination
Equipment Tracking
Project Setup And Invoicing
Project Tracking
Scope Management
Financial Reporting
Cost Estimation
Document Management
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Business Management Systems

Benefits

Maternity And Parental Leave Top-Up
Health And Dental Coverage
RRSP Matching
Employee And Family Assistance Program
Bonus Plan
Professional Development Reimbursement
Educational Assistance
Mentorship Program
Flexible Hours
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Delivery
Project Scheduling
Staff Scheduling
Resource Coordination
Equipment Tracking
Project Setup
Invoicing
Business Management System
Record Keeping
Document Management
Project Tracking
Scope Management
Monthly Reporting
Financial Reporting
Cost Estimation
Client Deliverables
Proposals
Presentations
Meeting Agendas
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Engineering
Construction
Logistics
Financial Systems
Confidential Information

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