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Added 34 mins ago
Project Manager
Bibliotheca
Canada
Full-time
Working closely with customers, internal teams, field engineers, contractors, and key stakeholders, the Project Manager serves as the primary point of coordination and communication…
Added 1 hour ago
Revenue Marketing Program Manager / Gestionnaire des programmes de marketing des revenus
UKG
Canada
Full-time
As the Revenue Marketing Program Manager, Canada, you will lead the Canadian Revenue Marketing strategy and the programs that bring it to life. This is a hybrid strategy and program…
Added 1 hour ago
Sr Customer Success Manager - Bilingual (French/English) / Gestionnaire principal de la réussite client - Bilingue (français/anglais)
UKG
Canada
Full-time
The Senior Customer Success Manager (CSM) is a strategic, customer-facing role responsible for driving value realization, adoption, retention, and growth across a portfolio of UKG…
Added 1 hour ago
Project Manager, Glazing
Triumph Group of Companies
Toronto, ON · Greater Toronto Area, Canada
Full-time
The Project Manager, Glazing leads the full lifecycle of commercial and residential glazing projects across the GTA, from preconstruction planning through to close-out. You will manage…
Added 1 hour ago
Information Security Specialist - Issue Management Governance and Reporting
TD
Toronto, ON
Full-time
The Governance & Control Specialist manages a portfolio of governance and control activities for moderately complex or high-risk business or functional area and implements…
Added 1 hour ago
Senior Account Manager, Commercial Banking (Real Estate Finance)
BMO
Montreal, QC · DEMA
Full-time
Facilitates growth for the Bank through business development and management of key client relationships. Maintains an outstanding and continuous record of significant revenue generation…
Added 1 hour ago
Portfolio Manager
BMO
Waterloo, ON · MARS
Full-time
Are you passionate about building strong client relationships, delivering strategic financial solutions, and driving business growth? Join our team as a Portfolio Manager, Treasury &…
Added 1 hour ago
Project Director - Canem
Canem Systems Ltd.
Mississauga, ON · Canem Mississauga
Full-time
We are seeking an experienced Project Director to join our Canem Ontario leadership team. This leadership position is responsible for driving project success, developing high-performing…
Added 1 hour ago
Gestionnaire des garanties / Warranty Manager
Airbus
Mirabel, QC · Montreal, QC
Full-time
Gestionnaire des garanties / Warranty Manager
Added 1 hour ago
Project Manager
Colliers Project Leaders
Kelowna, BC · Prince George, BC
Full-time
We’re looking for outstanding project managers who are organized, have a keen eye for details and have led and managed complex projects from start to finish – on time and on budget with our…
Added 1 hour ago
Audit Finance Operations Manager
BDO South Africa
Open Hall, NL
Full-time
The Audit Business Performance & Operations Manager is the commercial and operational business partner to Audit MANCO. The role provides a forward view of revenue, billing, disbursements,…
Added 1 hour ago
Project Manager, Roofing
Triumph Group of Companies
Toronto, ON
Full-time
The Project Manager, Roofing manages roofing and waterproofing projects from award through closeout, reporting to and learning from the Senior Project Manager as you build toward running…
Added 2 hours ago
Vendor Manager
BGIS
Toronto, ON
Full-time
Under general direction and guidance from the Director, Facility Management Office, this role will be responsible for vendor management and work order life-cycle management. The Manager of…
Added 2 hours ago
Project Manager
Michael Page
Toronto, ON · Greater Toronto Area, Canada
$125,000 to $150,000 CAD / year
Full-time
Our client is a well-established Canadian construction and project delivery firm specializing in complex institutional, healthcare, educational, and community infrastructure projects. With…
Added 2 hours ago
Property Manager
Canreal Management Corporation
Vancouver, BC
$90,000 to $120,000 CAD / year
Full-time
Our client, Canreal Management Corporation, is a leading commercial property management company overseeing more than 5 million square feet of industrial, office, and retail assets across…
Added 2 hours ago
Senior Analyst, Digital Business Partner Team
University Health Network
Toronto, ON
Full-time
UHN Digital is seeking 2 Senior Analysts to join the DBP team, who will report to the Senior Portfolio Manager and/or Directors of the following portfolios: Clinical, Corporate, Radiation…
Added 2 hours ago
Manager, Patient Access Operations
Mackenzie Health
Vaughan, ON
$105,905 to $135,155 CAD / year
Full-time
The Manager, Patient Access Operations reports to the Director, Patient Access, Logistics and Central Intake and is accountable for providing strategic leadership and oversight. The…
Added 2 hours ago
RCI-ROCG-43306 Technical Product Manager (Computer Vision/AI/ML/Image Analysis) (Healthcare/Medical Device/Digital Health/Life Science)
Rangam
Mississauga, ON
$64 to $66 CAD / hour
Contract
…will work proactively with Development Leads, Technical Leads, Project Leader and IPMs to identify key needs, translate those needs into specifications so that our AI team can create…
Added 2 hours ago
Chief Investment Strategist (RBC PH&N IC)
RBC
Toronto, ON
Full-time
Develop and communicate PH&N IC’s firm led investment philosophy with respect to asset allocation, portfolio construction and risk management to drive greater consistency and risk…
Added 3 hours ago
Service Delivery Manager
BGIS
Red Deer, AB
Full-time
The Service Delivery Manager will have operational expertise and day-to-day accountability for the delivery of subcontracted services, ensuring the services are delivered according to the…
Added 4 hours ago
Project Manager - Reclamation and Plant Sciences
Vertex Resource Group
Sherwood Park, AB
As Project Manager – Reclamation and Plant Sciences, you’ll manage project execution and client engagement, while supporting and mentoring intermediate and junior staff. Your leadership…
Added 4 hours ago
Sr. Recruitment Sourcing Manager
Allegis Global Solutions
Mississauga, ON
Full-time
This role combines operational excellence with strategic leadership. The Sr. Recruitment Sourcing Manager allocates resources, coaches team members, resolves escalations, and owns…
Added 4 hours ago
Manager, Estimating & Bid Strategy – Solar Projects
Polar Racking Inc.
Mississauga, ON
Full-time
Reporting directly to senior leadership, the Estimation Manager will act as Polar Racking’s technical and commercial authority on project costing, supplier quotations, pricing strategy, and…
Added 4 hours ago
Multimedia Producer
TD
Toronto, ON
Full-time
Strong project management, organization and interpersonal skills, with the ability to advise senior leaders, balance competing priorities and meet firm deadlines.
Added 4 hours ago
Senior Manager, Data Science
TD
Toronto, ON
Full-time
Strategic partner to leadership team on the management of the portfolio and financials, with deep industry, external/internal, enterprise knowledge, recognizing and anticipating emerging…

McElhanney

Project Administrator

Vancouver, BC, Canada

Pay: The salary range for this role is $68,000 - $80,000 per annum.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 3 years of related experience in project administration or coordination.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

Are you an organized, detail-oriented professional who enjoys supporting project teams and helping projects run smoothly from start to finish?

McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team, providing administrative and project coordination support across a diverse portfolio of projects.

Working closely with Project Managers, technical professionals, and division leadership, you'll help coordinate schedules and resources, maintain project information, support financial administration and invoicing, prepare client deliverables, and contribute to the successful delivery of projects from initiation through to completion.

This role offers an excellent opportunity to develop your project administration and coordination skills, gain exposure to a variety of projects and stakeholders, and build a rewarding career within a collaborative and employee-owned organization.

What You’ll Be Doing:

Assist with the coordination of scheduling of staff and projects, equipment tracking and scheduling, setup and invoicing of projects, and general support to the division’s project operations. 
Entering and maintaining accurate project details through McElhanney’s Business Management System (BMS)
Assist with record keeping, review and distribution of documentation, preparation of correspondence and meeting minutes, updating project schedules, maintenance of files and logs.
Assist Project Managers with project tracking, scope management, monthly reporting, monthly financial reporting, cost estimation, and document preparation.
Assist the Division Manager with the setup of systems to streamline tasks and find efficiencies in operations. 
Support in the preparation of deliverables, presentations, proposals, and documentation.
Attend project meetings with client and stakeholders, prepare agenda and minutes.
Collaborate with various teams and divisions to provide project assistance and support as required.
Contribute to a safe, clean, and positive office environment.
Execute a range of other duties as required.

What You’ll Bring:

A Diploma or Degree in Business Administration, with a focus on project administration or coordination, is preferred but not mandatory. 
A minimum of 3 years of related experience in project administration or coordination. Candidates with significant experience will be considered.
Experience in the engineering, construction, or logistics industries with an understanding of financial systems is preferred.
Strong computer (Microsoft Office, MS Project, PDF Editors) skill set.
Knowledge of business management systems and scheduling software or the ability to learn new software with ease.
Strong level of pride, ownership, and productivity in their approach to their work.
Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?

The salary range for this role is $68,000 - $80,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
Safe & Inclusive Workplace: A culture of respect and inclusion for all.
Compensation: Attractive total compensation package including a generous bonus plan.
Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
Career Progression: Support and mentorship to shape a career path that fits your goals.
Relocation Support: Financial assistance if applicable.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

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More about this job

Responsibilities

Coordinate project schedules, staff and equipment resources, project setup, invoicing, records, and documentation across a diverse portfolio. Support Project Managers and division leadership with project tracking, financial reporting, deliverables, proposals, meetings, and operational improvements.

Requirements

A minimum of three years of related project administration or coordination experience is required; experience in engineering, construction, or logistics and familiarity with financial systems are preferred. A business administration diploma or degree focused on project administration or coordination is preferred but not mandatory, along with strong computer skills, professionalism, discretion, and a collaborative approach.

Skills

Project Administration
Project Coordination
Scheduling
Resource Coordination
Equipment Tracking
Project Setup And Invoicing
Project Tracking
Scope Management
Financial Reporting
Cost Estimation
Document Management
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Business Management Systems

Benefits

Maternity And Parental Leave Top-Up
Health And Dental Coverage
RRSP Matching
Employee And Family Assistance Program
Bonus Plan
Professional Development Reimbursement
Educational Assistance
Mentorship Program
Flexible Hours
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Delivery
Project Scheduling
Staff Scheduling
Resource Coordination
Equipment Tracking
Project Setup
Invoicing
Business Management System
Record Keeping
Document Management
Project Tracking
Scope Management
Monthly Reporting
Financial Reporting
Cost Estimation
Client Deliverables
Proposals
Presentations
Meeting Agendas
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Engineering
Construction
Logistics
Financial Systems
Confidential Information

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