Jobs in Canada

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Added 7 mins ago
Growth Operations Manager
nesto
Toronto, ON
Full-time
A successful Growth Operations Manager is the rare individual who masters analytical skills to identify and deliver the highest value opportunities possible, just as well as the soft skills…
Added 9 mins ago
Commercial Manager
Pomerleau
Toronto, ON
As a Commercial Manager working in the Alternative Projects Centre of Expertise (APEX) team at Pomerleau Construction, you will identify and analyze commercial risks, liabilities and…
Added 9 mins ago
Cost Manager
Pomerleau
Moncton, NB · Sydney Indian Reserve No. 28A, NS
As a Cost Manager working within the Project Management team at Pomerleau Construction, you will play a key role in contributing to the financial control and success of major construction…
Added 9 mins ago
Senior Project Manager
Pomerleau
Ottawa, ON
As an experienced Senior Project Manager in the Building Operations team at Pomerleau Construction, you will manage large-scale building and infrastructure projects - ranging from $1.5…
Added 9 mins ago
Senior Project Risk Analyst
Pomerleau
Toronto, ON
Under the responsibility of the Risk Manager within the APEX department, you will be in charge of risk modeling with the aim of supporting risk standardization and facilitating…
Added 9 mins ago
Cost Control Manager
Pomerleau
Vancouver, BC
The Cost Control Manager is responsible for planning, leading, and overseeing budget control activities on a major construction project. As the key financial performance leader, the role…
Added 24 mins ago
Manager/Senior Manager, Vendor Operations and Innovation, External Talent Function
Bain & Company
Toronto, ON
…specialist research vendors, and other third-party partners. The Manager, Vendor Management, will support category management, quality and risk-related initiatives, commercial and…
Added 39 mins ago
Payroll & Benefits Specialist
Canadian Energy Insight Inc.
Calgary, AB
Internship
Report, reconcile, and administer taxable benefits, gross-ups, and allowances for expatriate employees in conjunction with Tax Manager
Added 39 mins ago
Residential Mortgage Specialist
National Bank of Canada
Windsor, ON
Full-time
Development Manager, you support clients through one of the most important
Added 39 mins ago
Business Development Manager
National Bank of Canada
Canada
Full-time
Being a Business Development Manager means creating strong business relationships with dealers in the Automotive industry.
Added 39 mins ago
Banking advisor
National Bank of Canada
Campbellton, NB
Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 39 mins ago
Banking advisor
National Bank of Canada
Lethbridge, AB
Full-time
This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and other areas.
Added 39 mins ago
Wealth Associate
National Bank of Canada
London, ON
Full-time
…400,000 clients in about 100 branches. Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration and partnership…
Added 39 mins ago
Manager, Financing Solutions
National Bank of Canada
Surrey, BC
Full-time
…continue to expand our presence, we are looking for several Manager, Financing Solutions professionals to support our growing client base and strengthen our market…
Added 39 mins ago
Director, Portfolio Management
National Bank of Canada
Surrey, BC
Full-time
This position reports directly to the AVP & Manager, Commercial Portfolio Management covering the Fraser Valley district.
Added 39 mins ago
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
Full-time
We are looking for a high-impact Finance Manager FP&A to act as a true business partner to our Product Line leadership team.
Added 39 mins ago
Product Director Insurance
National Bank of Canada
Montreal, QC
Full-time
Influence and mobilize multidisciplinary teams, including actuarial, finance, compliance, marketing, digital, and distribution stakeholders, to achieve business objectives.
Added 39 mins ago
Branch Administrator
National Bank of Canada
Joliette, QC
Full-time
Provide administrative support to the Regional Manager on a variety of tasks
Added 39 mins ago
Advisor in the Counterparty Documentation Center
National Bank of Canada
Montreal, QC
Full-time
You will report to the Manager, Counterparty Documentation Center and work daily with a multidisciplinary group of experts, including traders, compliance professionals, legal advisors, and…
Added 39 mins ago
Retirement Stategy Advisor
National Bank of Canada
Brossard, QC
Full-time
Bachelor’s degree in a relevant field (finance, financial planning, administration or related field)
Added 1 hour ago
Senior Talent Acquisition Advisor
Co-operators
Calgary, AB · Moncton, NB · Guelph, ON · Mississauga, ON · Toronto, ON · Laval, QC · Montreal, QC
Full-time
As a Talent Acquisition Advisor reporting to the Manager of Talent Acquisition, you will drive the full-cycle recruitment process. Your focus will be on attracting exceptional, diverse…
Added 1 hour ago
Disability Case Manager I
Co-operators
Guelph, ON
Full-time
As the Disability Case Manager I you will investigate, adjudicate and resolve short-term disability claims and begin the management of long-term disability claims. You will develop case…
Added 1 hour ago
Underwriting Technical and Quality Consultant, Special Lines (Temporary 10 Months)
Co-operators
AB · NB · ON · QC
Full-time
Leading the escalation and referral process to Special Risks and Federated and escalate to the National Technical Manager as required.
Added 1 hour ago
Senior Accountant, Consolidations (12-month contract)
Brookfield
Gatineau, QC
Full-time
…collaborate with members of Brookfield’s Business Services Group Finance Team and other internal stakeholders, allowing you to build strong networks within the…
Added 1 hour ago
Senior Accountant/ Manager, Tax
Brookfield
Gatineau, QC
Full-time
Reporting to the Director, Tax, the Senior Accountant / Manager, Tax will support BEP Corporate tax reporting, compliance, tax risk management, and related advisory matters. The role will…

McElhanney

Project Administrator

Vancouver, BC, Canada

Pay: The salary range for this role is $68,000 - $80,000 per annum.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 3 years of related experience in project administration or coordination.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

Are you an organized, detail-oriented professional who enjoys supporting project teams and helping projects run smoothly from start to finish?

McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team, providing administrative and project coordination support across a diverse portfolio of projects.

Working closely with Project Managers, technical professionals, and division leadership, you'll help coordinate schedules and resources, maintain project information, support financial administration and invoicing, prepare client deliverables, and contribute to the successful delivery of projects from initiation through to completion.

This role offers an excellent opportunity to develop your project administration and coordination skills, gain exposure to a variety of projects and stakeholders, and build a rewarding career within a collaborative and employee-owned organization.

What You’ll Be Doing:

Assist with the coordination of scheduling of staff and projects, equipment tracking and scheduling, setup and invoicing of projects, and general support to the division’s project operations. 
Entering and maintaining accurate project details through McElhanney’s Business Management System (BMS)
Assist with record keeping, review and distribution of documentation, preparation of correspondence and meeting minutes, updating project schedules, maintenance of files and logs.
Assist Project Managers with project tracking, scope management, monthly reporting, monthly financial reporting, cost estimation, and document preparation.
Assist the Division Manager with the setup of systems to streamline tasks and find efficiencies in operations. 
Support in the preparation of deliverables, presentations, proposals, and documentation.
Attend project meetings with client and stakeholders, prepare agenda and minutes.
Collaborate with various teams and divisions to provide project assistance and support as required.
Contribute to a safe, clean, and positive office environment.
Execute a range of other duties as required.

What You’ll Bring:

A Diploma or Degree in Business Administration, with a focus on project administration or coordination, is preferred but not mandatory. 
A minimum of 3 years of related experience in project administration or coordination. Candidates with significant experience will be considered.
Experience in the engineering, construction, or logistics industries with an understanding of financial systems is preferred.
Strong computer (Microsoft Office, MS Project, PDF Editors) skill set.
Knowledge of business management systems and scheduling software or the ability to learn new software with ease.
Strong level of pride, ownership, and productivity in their approach to their work.
Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?

The salary range for this role is $68,000 - $80,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
Safe & Inclusive Workplace: A culture of respect and inclusion for all.
Compensation: Attractive total compensation package including a generous bonus plan.
Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
Career Progression: Support and mentorship to shape a career path that fits your goals.
Relocation Support: Financial assistance if applicable.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

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More about this job

Responsibilities

Coordinate project schedules, staff and equipment resources, project setup, invoicing, records, and documentation across a diverse portfolio. Support Project Managers and division leadership with project tracking, financial reporting, deliverables, proposals, meetings, and operational improvements.

Requirements

A minimum of three years of related project administration or coordination experience is required; experience in engineering, construction, or logistics and familiarity with financial systems are preferred. A business administration diploma or degree focused on project administration or coordination is preferred but not mandatory, along with strong computer skills, professionalism, discretion, and a collaborative approach.

Skills

Project Administration
Project Coordination
Scheduling
Resource Coordination
Equipment Tracking
Project Setup And Invoicing
Project Tracking
Scope Management
Financial Reporting
Cost Estimation
Document Management
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Business Management Systems

Benefits

Maternity And Parental Leave Top-Up
Health And Dental Coverage
RRSP Matching
Employee And Family Assistance Program
Bonus Plan
Professional Development Reimbursement
Educational Assistance
Mentorship Program
Flexible Hours
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Delivery
Project Scheduling
Staff Scheduling
Resource Coordination
Equipment Tracking
Project Setup
Invoicing
Business Management System
Record Keeping
Document Management
Project Tracking
Scope Management
Monthly Reporting
Financial Reporting
Cost Estimation
Client Deliverables
Proposals
Presentations
Meeting Agendas
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Engineering
Construction
Logistics
Financial Systems
Confidential Information

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