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Added 15 mins ago
Workforce Management Scheduler - Claims - Temporary (6 months)
Co-operators
Calgary, AB · AB · Moncton, NB · Guelph, ON · Hamilton, ON · London, ON · Mississauga, ON · Edmonton, AB
Full-time
Supporting client facing operations with the view of enabling the organization to be the industry leader in client engagement.
Added 15 mins ago
Technical Supervisor, Claims - Bodily Injury
Co-operators
Calgary, AB · AB · Edmonton, AB
Full-time
As the Technical Claims Supervisor, you will be accountable for managing the unit operations, providing leadership, coaching, development, and support to the staff to achieve claims…
Added 15 mins ago
Underwriting Technical and Quality Consultant, Special Lines (Temporary 10 Months)
Co-operators
AB · NB · ON · QC
Full-time
Acting as Subject Matter Expert to represent the operations area on projects/initiatives as required. Including, providing technical expertise and advisory resource for others in regard to…
Added 15 mins ago
Supervisor, Learning
Co-operators
AB · NB · ON · Quebec, QC
Full-time
Working practice of adult learning principles, training best practices, instructional design, insurance operations, resource planning, quality assurance, and continuous improvement…
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Member Services Representative (Full-time) - Kelowna
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Full-time
Added 30 mins ago
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Question the integrity of data; delve into data issues raised and work with Operations/Technology to fix at the source considering the implication on any other data that would be similarly…
Added 30 mins ago
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Ottawa, ON
Full-time
Perform additional tasks as assigned to support warehouse and procurement operations.
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Equity Research Database & Development Associate
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Toronto, ON
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Question the integrity of data; delve into data issues raised and work with Operations/Technology to fix at the source considering the implication on any other data that would be similarly…
Added 45 mins ago
Senior Director-Head of CNB Wealth Business Architecture
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Toronto, ON
Full-time
Partner closely with Engineering, Architecture, Data, Cybersecurity, Operations, and other technology functions to ensure successful delivery of product capabilities.
Added 1 hour ago
Compliance Officer
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Aden
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…compliance issues, prepare for internal auditing, filing program, operations, and financial documentation, and be responsible for coordinating all external audits and…
Added 1 hour ago
Payroll Administrator
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Full-time
…detailed records, and partner closely with HR, Finance, and Operations to support a smooth and compliant payroll function. If you’re detail-oriented, organized, and enjoy working in a…
Added 1 hour ago
Senior Finance Analyst
Amrize
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Accounts Receivable Specialist
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In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and…
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With operations across Ontario, OPG is one of the most diverse power producers in North America. As the largest generator in Ontario, we meet approximately 50% of the province’s electricity…
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We’re looking for a Wealth Operations Team Lead to provide leadership for Affinity Wealth Management operations, first-line compliance controls, and administrative support functions within…
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Senior Insurance Coordinator
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
Insurance and Loss Prevention | Safety & Risk Services | VP Finance and Operations
Added 2 hours ago
Administrative Support IV
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Calgary, AB · Greater Calgary Metropolitan Area
Temporary
…leads in ensuring smooth delivery of academic and clinical operations. Coordinates high-volume communication, manages confidential medical documentation, liaises with internal/external…
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Added 3 hours ago
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…helping clients across the market transform their insurance operations through technology and…
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Accountant
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Canada
Full-time
We are seeking a highly organized and motivated Accountant to support the financial operations of our warehouse business. Candidates must have at least 2-3 years of hands-on warehouse…
Added 3 hours ago
AVP, Reinsurance Solutions
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Conduct reinsurance negotiations to support overall business operations and to drive profitable business growth including execution of treaties.
Added 3 hours ago
Office Associate
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…integrity. Office staff play a key role in ensuring smooth operations, accurate documentation, and responsive support to field teams and…
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Consultant, Financial Services-Insurance & Wealth & Asset Management
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Full-time
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McElhanney

Project Administrator

Vancouver, BC, Canada

Pay: The salary range for this role is $68,000 - $80,000 per annum.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 3 years of related experience in project administration or coordination.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

Are you an organized, detail-oriented professional who enjoys supporting project teams and helping projects run smoothly from start to finish?

McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team, providing administrative and project coordination support across a diverse portfolio of projects.

Working closely with Project Managers, technical professionals, and division leadership, you'll help coordinate schedules and resources, maintain project information, support financial administration and invoicing, prepare client deliverables, and contribute to the successful delivery of projects from initiation through to completion.

This role offers an excellent opportunity to develop your project administration and coordination skills, gain exposure to a variety of projects and stakeholders, and build a rewarding career within a collaborative and employee-owned organization.

What You’ll Be Doing:

Assist with the coordination of scheduling of staff and projects, equipment tracking and scheduling, setup and invoicing of projects, and general support to the division’s project operations. 
Entering and maintaining accurate project details through McElhanney’s Business Management System (BMS)
Assist with record keeping, review and distribution of documentation, preparation of correspondence and meeting minutes, updating project schedules, maintenance of files and logs.
Assist Project Managers with project tracking, scope management, monthly reporting, monthly financial reporting, cost estimation, and document preparation.
Assist the Division Manager with the setup of systems to streamline tasks and find efficiencies in operations. 
Support in the preparation of deliverables, presentations, proposals, and documentation.
Attend project meetings with client and stakeholders, prepare agenda and minutes.
Collaborate with various teams and divisions to provide project assistance and support as required.
Contribute to a safe, clean, and positive office environment.
Execute a range of other duties as required.

What You’ll Bring:

A Diploma or Degree in Business Administration, with a focus on project administration or coordination, is preferred but not mandatory. 
A minimum of 3 years of related experience in project administration or coordination. Candidates with significant experience will be considered.
Experience in the engineering, construction, or logistics industries with an understanding of financial systems is preferred.
Strong computer (Microsoft Office, MS Project, PDF Editors) skill set.
Knowledge of business management systems and scheduling software or the ability to learn new software with ease.
Strong level of pride, ownership, and productivity in their approach to their work.
Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?

The salary range for this role is $68,000 - $80,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
Safe & Inclusive Workplace: A culture of respect and inclusion for all.
Compensation: Attractive total compensation package including a generous bonus plan.
Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
Career Progression: Support and mentorship to shape a career path that fits your goals.
Relocation Support: Financial assistance if applicable.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

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More about this job

Responsibilities

Coordinate project schedules, staff and equipment resources, project setup, invoicing, records, and documentation across a diverse portfolio. Support Project Managers and division leadership with project tracking, financial reporting, deliverables, proposals, meetings, and operational improvements.

Requirements

A minimum of three years of related project administration or coordination experience is required; experience in engineering, construction, or logistics and familiarity with financial systems are preferred. A business administration diploma or degree focused on project administration or coordination is preferred but not mandatory, along with strong computer skills, professionalism, discretion, and a collaborative approach.

Skills

Project Administration
Project Coordination
Scheduling
Resource Coordination
Equipment Tracking
Project Setup And Invoicing
Project Tracking
Scope Management
Financial Reporting
Cost Estimation
Document Management
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Business Management Systems

Benefits

Maternity And Parental Leave Top-Up
Health And Dental Coverage
RRSP Matching
Employee And Family Assistance Program
Bonus Plan
Professional Development Reimbursement
Educational Assistance
Mentorship Program
Flexible Hours
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Delivery
Project Scheduling
Staff Scheduling
Resource Coordination
Equipment Tracking
Project Setup
Invoicing
Business Management System
Record Keeping
Document Management
Project Tracking
Scope Management
Monthly Reporting
Financial Reporting
Cost Estimation
Client Deliverables
Proposals
Presentations
Meeting Agendas
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Engineering
Construction
Logistics
Financial Systems
Confidential Information

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