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Added 10 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 15 hours ago
B
Facility Manager III
BGIS
Montreal, QC
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 15 hours ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 16 hours ago
AI
Branch Administrator
Ainsworth Inc
Halifax, NS
- Full-time
Reporting to the VP Atlantic, the Branch Administrator plays a key role in supporting operational excellence by coordinating administrative activities, facilitating communication across…
Added 20 hours ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
The Facility Manager III ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 1 day ago
FS
d'Administrateur des ventes, Bilingue - Sales Administrator, Bilingual
Federal Signal Corporation
Innisfil, ON
- Full-time
Added 1 day ago
MD
Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager Senior
Added 1 day ago
H
Senior Servicenow Developer – SPM
HCLTech
Canada
- Contract
…position is crucial for enabling effective portfolio, program, and project management, thereby streamlining healthcare delivery, improving investment decisions, and enhancing operational…
Added 1 day ago
B
Service Delivery Manager
BGIS
Red Deer, AB
- Full-time
Leads continuous improvement projects focused on quality, customer experience, cost reduction, and productivity enhancement.
Added 1 day ago
IT
System Administrator
Ideon Technologies
Richmond, BC
- Full-time
Contributing to an initial infrastructure, cybersecurity, or process-improvement project under the guidance of the Senior System Administrator
Added 1 day ago
MI
Programmer Analyst
Magna International
St. Thomas, ON
- $84,000 to $100,000 CAD / year
- Full-time
Contribute to continuous improvement and cost reduction activities.
Added 2 days ago
HI
Lead, Infrastructure & IT Operations
Healthcare Insurance Reciprocal of Canada (HIROC)
Toronto, ON
- Full-time
Represent infrastructure and operations in cross-functional planning to ensure reliability, supportability, security, cost, lifecycle, and operational readiness are considered early.
Added 2 days ago
Strategic Sourcing - Strategic Sourcing Associate
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Oakville, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
Act as a RFx Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members.
Added 2 days ago
B
Service Delivery Manager
BGIS
Red Deer, AB
- Full-time
Leads continuous improvement projects focused on quality, customer experience, cost reduction, and productivity enhancement.
Added 2 days ago
Quebec Health and Safety Director
Borea
Levis, QC
Lead and oversee all CNESST-related financial and administrative matters, including cost governance, claims-related financial impacts, and audit readiness, ensuring accuracy, compliance,…
Added 2 days ago
S
Landscape Architecture - Contract Administrator
Stantec
Toronto, ON
- Full-time
Support project production activities including construction detailing, specification coordination, and cost estimate development.
Added 2 days ago
AS
Senior Systems & Cloud Engineer
Alquemy Search & Consulting
Saskatoon, SK
- Contract
Azure Cloud Engineering: Design, deploy, and manage our Azure cloud foundation - including landing zones, IaaS, governance, security controls, and cost optimization.
Added 2 days ago
Commercial Business Administrator
Siemens
Oakville, ON
Coordinate closely with Service Coordinators and Project Coordinators on service orders to ensure accurate milestone billing, timely invoicing, cost transfers, and revenue recognition in…
Added 2 days ago
M
Project Administrator
McElhanney
Vancouver, BC
- Full-time
McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team,…
Added 2 days ago
C
OT Senior Systems Engineer
CBRE
Toronto, ON
- Full-time
Impact a range of customer, operational, project, or service activities within own team and other related teams.
Added 2 days ago
M
Senior Manager, I&IT Site Reliability Engineering & Operations
Metrolinx
Toronto, ON
- Full-time
Certified Kubernetes Administrator is an asset.
Added 3 days ago
KA
Senior Contract Administrator
Kasian Architecture Interior Design and Planning
Victoria, BC
- Full-time
Coordinate with Project Manager on significant items such as changes to design and cost
Added 3 days ago
B
Senior Database Administrator (Oracle, SQL Server, AWS RDS & Automation)
BMO
Toronto, ON · SCC
- Full-time
We are seeking a highly skilled and motivated Database Administrator to join our NACB Database Deployment and Support Team. This role is responsible for ensuring the availability, security,…
Added 3 days ago
GA
Sr. Manager, System Administrator
Gildan Activewear Inc
Montreal, QC
- Other
…expenditures (CAPEX/OPEX), tracking monthly adherence, and identifying cost-saving opportunities across hardware lifecycles and software licensing…
Added 3 days ago
FN
Project Administrator I
Framatome North America
Kincardine, ON
- Full-time
Assist with the coordination of project plans/schedules/materials to ensure project quality, reliability, cost and timing objectives.

McElhanney

Project Administrator

Vancouver, BC, Canada

The salary range for this role is $68,000 - $80,000 per annum. · Full-time

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Job details

Pay: The salary range for this role is $68,000 - $80,000 per annum.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 3 years of related experience in project administration or coordination.
Posting language: English
Posted: Oct 1, 2026

Original job description

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

Are you an organized, detail-oriented professional who enjoys supporting project teams and helping projects run smoothly from start to finish?

McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team, providing administrative and project coordination support across a diverse portfolio of projects.

Working closely with Project Managers, technical professionals, and division leadership, you'll help coordinate schedules and resources, maintain project information, support financial administration and invoicing, prepare client deliverables, and contribute to the successful delivery of projects from initiation through to completion.

This role offers an excellent opportunity to develop your project administration and coordination skills, gain exposure to a variety of projects and stakeholders, and build a rewarding career within a collaborative and employee-owned organization.

What You’ll Be Doing:

Assist with the coordination of scheduling of staff and projects, equipment tracking and scheduling, setup and invoicing of projects, and general support to the division’s project operations. 
Entering and maintaining accurate project details through McElhanney’s Business Management System (BMS)
Assist with record keeping, review and distribution of documentation, preparation of correspondence and meeting minutes, updating project schedules, maintenance of files and logs.
Assist Project Managers with project tracking, scope management, monthly reporting, monthly financial reporting, cost estimation, and document preparation.
Assist the Division Manager with the setup of systems to streamline tasks and find efficiencies in operations. 
Support in the preparation of deliverables, presentations, proposals, and documentation.
Attend project meetings with client and stakeholders, prepare agenda and minutes.
Collaborate with various teams and divisions to provide project assistance and support as required.
Contribute to a safe, clean, and positive office environment.
Execute a range of other duties as required.

What You’ll Bring:

A Diploma or Degree in Business Administration, with a focus on project administration or coordination, is preferred but not mandatory. 
A minimum of 3 years of related experience in project administration or coordination. Candidates with significant experience will be considered.
Experience in the engineering, construction, or logistics industries with an understanding of financial systems is preferred.
Strong computer (Microsoft Office, MS Project, PDF Editors) skill set.
Knowledge of business management systems and scheduling software or the ability to learn new software with ease.
Strong level of pride, ownership, and productivity in their approach to their work.
Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?

The salary range for this role is $68,000 - $80,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
Safe & Inclusive Workplace: A culture of respect and inclusion for all.
Compensation: Attractive total compensation package including a generous bonus plan.
Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
Career Progression: Support and mentorship to shape a career path that fits your goals.
Relocation Support: Financial assistance if applicable.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

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More about this job

Responsibilities

Coordinate project schedules, staff and equipment resources, project setup, invoicing, records, and documentation across a diverse portfolio. Support Project Managers and division leadership with project tracking, financial reporting, deliverables, proposals, meetings, and operational improvements.

Requirements

A minimum of three years of related project administration or coordination experience is required; experience in engineering, construction, or logistics and familiarity with financial systems are preferred. A business administration diploma or degree focused on project administration or coordination is preferred but not mandatory, along with strong computer skills, professionalism, discretion, and a collaborative approach.

Skills

Project Administration
Project Coordination
Scheduling
Resource Coordination
Equipment Tracking
Project Setup And Invoicing
Project Tracking
Scope Management
Financial Reporting
Cost Estimation
Document Management
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Business Management Systems

Benefits

Maternity And Parental Leave Top-Up
Health And Dental Coverage
RRSP Matching
Employee And Family Assistance Program
Bonus Plan
Professional Development Reimbursement
Educational Assistance
Mentorship Program
Flexible Hours
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Delivery
Project Scheduling
Staff Scheduling
Resource Coordination
Equipment Tracking
Project Setup
Invoicing
Business Management System
Record Keeping
Document Management
Project Tracking
Scope Management
Monthly Reporting
Financial Reporting
Cost Estimation
Client Deliverables
Proposals
Presentations
Meeting Agendas
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Engineering
Construction
Logistics
Financial Systems
Confidential Information

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