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Added 25 mins ago
Mining Geologist (6 Month Term)
Orano
SK · McClean Lake, Saskatchewan
Provide logistical and technical support for exploration/development programs as directed. These duties include, but are not limited to:
Added 55 mins ago
System Administrator
NetFusion Designs | Managed IT Support Services & Cloud Hosting
Toronto, ON
Contract
Role Description The System Administrator role at NetFusion Designs is a contract, on-site position based in Toronto, ON. This role is responsible for managing and maintaining client…
Added 1 hour ago
Intern System Administrator
Future Electronics
Kirkland, QC
Internship
We are looking for an Intern Systems Administrator to join our IT team. In this role, you will support the day-to-day operations and continuous improvement of our Microsoft technology…
Added 1 hour ago
Purchasing Administrator - VTCA
Vuteq Canada Inc.
Woodstock, ON
$50,000 to $65,000 CAD / year
Vuteq Technical Center Americas is a Sales and Engineering service provider representing Vuteq and Diversity Vuteq manufacturing groups throughout North America. The Vuteq group of…
Added 2 hours ago
Data Center System Administrator
Lenovo
Montreal, QC
$67,400 to $103,270 CAD / year
We are seeking a highly skilled Data Center Systems Administrator in Mackenzie, British Columbia, Canada to provide hands-on support for mission-critical data center infrastructure. This…
Added 2 hours ago
22854 - MAPPA Administrator (Part-Time) Thames Valley - South Central
Ministry of Justice UK
Windsor, ON
Part-time
The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.
Added 3 hours ago
Branch Administrator
National Bank of Canada
Joliette, QC
Full-time
A career as a branch administrator at National Bank Financial, your ability to work in synergy with clients and colleagues will be a key asset. In this role, you’ll be responsible for the…
Added 5 hours ago
Plant Administrator
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Added 5 hours ago
ServiceNow Administrator
Pomerleau
Montreal, QC · Quebec, QC · Saint-Georges, QC
Within the Enterprise Solutions team, the ServiceNow Administrator is responsible for ensuring the stability, security, performance, and governance of the ServiceNow platform. The incumbent…
Added 6 hours ago
Infrastructure System Admin
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Toronto, ON
$45 CAD / hour
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Added 7 hours ago
Employee Service Admin III-TES
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Added 10 hours ago
2627-197 - Learning Commons Assistant – Test Centre Administrator (TS8) - Strait Area Campus
Nova Scotia Community College - NSCC
Port Hawkesbury, NS
Full-time
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Added 10 hours ago
Senior Contract Administrator
Canadian Nuclear Laboratories
Chalk River, ON
Contract
…projects? Our Chalk River location is seeking a Senior Contract Administrator to provide leadership in both pre‑ and post‑contract management while serving as a key liaison between CNL and…
Added 10 hours ago
Financial Compliance Team Lead - State Program Administrator Senior
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Saint-Paul, NB · St.-Paul, NB
Full-time
Job Class: State Program Administrator Senior
Added 10 hours ago
Project Administrator
McElhanney
Vancouver, BC
Full-time
McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team,…
Added 12 hours ago
IT Administrator
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Toronto, ON · North York, ON
Full-time
Working in the IT department, the IT Administrator is responsible for all aspects of IT administration, Microsoft Dynamics 365 ERP administration, system integrations, and second-tier…
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Full-time
Graham is actively recruiting for a Site Administrator supporting the Buildings Division. Reporting to the Office Manager or Project Manager (when on site), the Site Administrator plays a…
Added 14 hours ago
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Full-time
Advises the Technical Authority (TA) on payments due
Added 14 hours ago
System Administrator
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Montreal, QC · Greater Montreal Metropolitan Area
Full-time
…customers around the world. We are looking to hire a Systems Administrator to join the IIA team. If you are hardworking and dedicated, IIA is an ideal place to advance your career. Apply…
Added 14 hours ago
System Administrator
Innergex
Longueuil, QC
Full-time
Reporting to the Senior Manager - IT Infrastructure, the Systems Administrator plays a key role in the operation, evolution, and security of the company’s technology environments. Working…
Added 15 hours ago
ScotiaMcLeod Branch Systems Administrator
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As a Branch Systems Administrator you will contribute to the effective functioning of the branch team by ensuring that all workstations, voice communications and multi-functioning devices…
Added 15 hours ago
Portfolio Administrator
Scotiabank
Toronto, ON
The Portfolio Administrator may be designated as the point of contact for trade records, general inquiries pertaining to the portfolio accounting system, and managing cash requirements,…
Added 15 hours ago
AS400 /IBM i Infrastructure Administrator
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Toronto, ON
Contract
Create and maintain technical documentation, runbooks, and operational procedures.
Added 16 hours ago
Site Reliability Engineer(APP Admin administrator)
Hyve Solutions
ON · Ontario, Canada
Full-time
…company rapidly delivers fast, agile execution through dep technical partnerships and co-innovation, and supply chain clarity. Hyve’s integrated ODM, CM, and SI capabilities eliminate…

McElhanney

Project Administrator

Vancouver, BC, Canada

Pay: The salary range for this role is $68,000 - $80,000 per annum.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: A minimum of 3 years of related experience in project administration or coordination.
Posting language: English
Posted: Oct 1, 2026

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Original job description

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

Are you an organized, detail-oriented professional who enjoys supporting project teams and helping projects run smoothly from start to finish?

McElhanney has an exciting opportunity for a Project Administrator to join our team in the Vancouver Region. In this role, you'll be an essential member of the project delivery team, providing administrative and project coordination support across a diverse portfolio of projects.

Working closely with Project Managers, technical professionals, and division leadership, you'll help coordinate schedules and resources, maintain project information, support financial administration and invoicing, prepare client deliverables, and contribute to the successful delivery of projects from initiation through to completion.

This role offers an excellent opportunity to develop your project administration and coordination skills, gain exposure to a variety of projects and stakeholders, and build a rewarding career within a collaborative and employee-owned organization.

What You’ll Be Doing:

Assist with the coordination of scheduling of staff and projects, equipment tracking and scheduling, setup and invoicing of projects, and general support to the division’s project operations. 
Entering and maintaining accurate project details through McElhanney’s Business Management System (BMS)
Assist with record keeping, review and distribution of documentation, preparation of correspondence and meeting minutes, updating project schedules, maintenance of files and logs.
Assist Project Managers with project tracking, scope management, monthly reporting, monthly financial reporting, cost estimation, and document preparation.
Assist the Division Manager with the setup of systems to streamline tasks and find efficiencies in operations. 
Support in the preparation of deliverables, presentations, proposals, and documentation.
Attend project meetings with client and stakeholders, prepare agenda and minutes.
Collaborate with various teams and divisions to provide project assistance and support as required.
Contribute to a safe, clean, and positive office environment.
Execute a range of other duties as required.

What You’ll Bring:

A Diploma or Degree in Business Administration, with a focus on project administration or coordination, is preferred but not mandatory. 
A minimum of 3 years of related experience in project administration or coordination. Candidates with significant experience will be considered.
Experience in the engineering, construction, or logistics industries with an understanding of financial systems is preferred.
Strong computer (Microsoft Office, MS Project, PDF Editors) skill set.
Knowledge of business management systems and scheduling software or the ability to learn new software with ease.
Strong level of pride, ownership, and productivity in their approach to their work.
Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?

The salary range for this role is $68,000 - $80,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
Safe & Inclusive Workplace: A culture of respect and inclusion for all.
Compensation: Attractive total compensation package including a generous bonus plan.
Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
Career Progression: Support and mentorship to shape a career path that fits your goals.
Relocation Support: Financial assistance if applicable.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.

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More about this job

Responsibilities

Coordinate project schedules, staff and equipment resources, project setup, invoicing, records, and documentation across a diverse portfolio. Support Project Managers and division leadership with project tracking, financial reporting, deliverables, proposals, meetings, and operational improvements.

Requirements

A minimum of three years of related project administration or coordination experience is required; experience in engineering, construction, or logistics and familiarity with financial systems are preferred. A business administration diploma or degree focused on project administration or coordination is preferred but not mandatory, along with strong computer skills, professionalism, discretion, and a collaborative approach.

Skills

Project Administration
Project Coordination
Scheduling
Resource Coordination
Equipment Tracking
Project Setup And Invoicing
Project Tracking
Scope Management
Financial Reporting
Cost Estimation
Document Management
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Business Management Systems

Benefits

Maternity And Parental Leave Top-Up
Health And Dental Coverage
RRSP Matching
Employee And Family Assistance Program
Bonus Plan
Professional Development Reimbursement
Educational Assistance
Mentorship Program
Flexible Hours
Relocation Assistance

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Delivery
Project Scheduling
Staff Scheduling
Resource Coordination
Equipment Tracking
Project Setup
Invoicing
Business Management System
Record Keeping
Document Management
Project Tracking
Scope Management
Monthly Reporting
Financial Reporting
Cost Estimation
Client Deliverables
Proposals
Presentations
Meeting Agendas
Meeting Minutes
Microsoft Office
Microsoft Project
PDF Editors
Engineering
Construction
Logistics
Financial Systems
Confidential Information

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