Accounting Clerk/Secretary

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Position Summary:
Under the direction of the immediate supervisor, this position performs a combination of accounting and administrative duties. Responsibilities include authorizing financial commitments according to established procedures, verifying, analyzing, and recording accounting transactions using automated financial systems, and investigating discrepancies as needed. The role also involves general office tasks such as typing documents, answering telephone calls, receiving visitors, updating information systems, and maintaining organized files.

Major Duties and Responsibilities:

• Update and maintain files, schedule and book patient appointments

• Greet patients and process payments

• Answer phone calls and emails; handle routine correspondence

• process accounts receivable

• Process invoices and deposits

• Liaise with external vendors

• Prepare reports and other documents

• Perform various administrative and office support tasks

Minimum Education and Experience:

DEP - Business Administration 2 Years Related Experience / DEP - Secretarial Studies

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 2 Years Related Experience / DEP - Business Administration

Hourly Salary:

(MUNACA Level D) $26.18 - $32.46

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Administration

Position End Date (If applicable):

2027-09-15

Deadline to Apply:

2026-09-29

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.