Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 4 days ago
SJ
Medical Secretary, Medical Affairs
St. Joseph's Health Care London
London, ON
- Full-time
…patients, the organization and maintenance of a busy clinical office, being the first point of contact for patients and referring physicians, tracking and arranging patient referrals,…
Added 4 days ago
OR
Executive Assistant
Objective Recruiting
Vancouver, BC
- $55,000 to $65,000 CAD / year
- Full-time
Business, Office & Personal Administration: Handle office administration, expense tracking, credit card reconciliations, budget records, contract and tax paperwork, travel arrangements, and…
Added 4 days ago
TN
Data Entry Operator
The North West Company
Winnipeg, MB
- Full-time
Must have excellent organizational skills and the ability to prioritize workload to meet all deadlines · Must have the ability to adapt easily to a fast paced warehouse environment
Added 4 days ago
GW
Réceptionniste / Commis aux comptes clients
GLOBEX WORLDWIDE COURIER
Montreal, QC
- Full-time
1 à 2 ans d'expérience en réception, en administration, en comptes clients ou dans un poste similaire.
Added 4 days ago
CO
Part-Time Receptionist
County of Grande Prairie No. 1
Clairmont, AB
- Part-time
Certificate or diploma in Office Administration, Business Administration or related field is considered an asset.
Added 4 days ago
CH
Administrative Clerk : Technical Record / FAcT
Canadian Helicopters
Southport, MB
- Full-time
Perform general administrative and clerical duties related to records management and data administration.
Added 4 days ago
MU
Administrative Assistant (NU)
McGill University
Sherbrooke, QC
- Full-time
…for contributing to the smooth and efficient operation of the office in support of its…
Added 4 days ago
MP
Receptionist - Casual
Mount Pleasant Group
Toronto, ON
- Temporary
Monitor and maintain office inventory, wreath supplies, and general office materials, placing orders as needed.
Added 4 days ago
CO
Part-Time Receptionist
County of Grande Prairie
Clairmont, AB
- Part-time
Certificate or diploma in Office Administration, Business Administration or related field is considered an asset.
Added 4 days ago
IR
Receptionist
Impact Recruitment
Richmond, BC
- Contract
Our client is seeking a friendly, organized, and service-oriented Receptionist to support their Richmond office. This will be a short-term Temporary Position, helping to cover for vacation,…
Added 4 days ago
LA
French Bilingual Administrative Assistant
Legal Aid Ontario
Toronto, ON
- Full-time
Candidates must be available to work in person, five days per week, at our Toronto Provincial Office
Added 4 days ago
S
Reception & Administrative Clerk
Syntronic
Ottawa, ON
- Full-time
Previous experience in reception, administration, clerical support, or a general office environment.
Added 4 days ago
AG
Property Administrator, Commercial
Aquilini Group
Vancouver, BC
- Full-time
3–5 years of experience in commercial property administration with CAM focus.
Added 4 days ago
WC
Operations Supervisor
Waste Connections of Canada
Coquitlam, BC
- Full-time
Added 4 days ago
PC
Administrative Assistant
Pwc Canada
London, ON · Montreal, QC
- Full-time
Experience in customer service, administration, or a related role, with transferable skills relevant to the position. Previous experience in a partnership or professional services firm is…
Added 4 days ago
CH
Administrative Clerk : Technical Record / FAcT
Canadian Helicopters Limited
Southport, MB
- Full-time
Perform general administrative and clerical duties related to records management and data administration.
Added 4 days ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Coordonnateur(trice) du crédit et de l’administration
Added 4 days ago
CS
Receptionist Part Time
Cogir Senior Living
Winnipeg, MB · Dakota House
- Part-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 4 days ago
GO
Administrative Assistant
Government of Nunavut Recruitment
Cambridge Bay, NU
- Full-time
…of clerical duties, coordination of invoice, and that other office work/processes are prioritized and referred to the proper…
Added 4 days ago
GO
School Secretary
Government of Nunavut Recruitment
Taloyoak, NU
- Full-time
As a bilingual person, the School Secretary acts as a receptionist at the front office area of the school. The School Secretary is the first point of contact between the school and the…
Added 4 days ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
Added 4 days ago
H
Unit Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 4 days ago
Executive Assistant
Scotiabank
Toronto, ON
Added 4 days ago
Unit Clerk - Ambulatory Care - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 4 days ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
BC · British Columbia, Canada
- Full-time

McGill University

Administrative Assistant (NU)

Sherbrooke, QC, Canada

Full-time

Apply on mcgill.wd3.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Experience: DEC III 3 Years Related Experience /
Posting language: English
Posted: Nov 5, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Responsible for providing a high level of organizational and administrative support to the Associate Vice-President (Financial Services), and for contributing to the smooth and efficient operation of the office in support of its priorities.

Primary Responsibilities:

Primary responsible for planning and managing the calendar of the AVP to optimize the use of her time. Plan schedule with a view to prioritizing events and meetings; make judgments about juggling and deferring meetings when urgent matters arise and about referring requests and inquiries to other offices for prompt attention and response.
Anticipate and deliver support (schedule, briefings, logistical arrangements, travel and personal) to allow the AVP to operate at her highest ability and to advance the priorities of her portfolio.
Manage AVP’s incoming & outgoing correspondence and related functions.
Respond on behalf of the AVP, recommending solutions, flagging deadlines and other time-sensitive information and perform follow-up actions as required. Ensure accuracy, quality and timeliness. Coordinate the distribution, tracking and back-up of documents requiring the AVP’s signature (invoices, contracts, agreements, etc.).
Work closely with other colleagues in the office – and other offices as appropriate – to ensure that the AVP is properly briefed and prepared for all meetings and events, including Board-related activities and external meetings. (Offices include President’s Office, VP A&F, Office of the Provost, University Services, Faculties, and external organizations such as other universities, MES, Financement Québec, BCI, Banks and Credit Agencies, Audit firms, etc.).
Follow up, independently and to completion, on numerous action items related to events, meetings and inquiries.
Record meetings minutes when required.
Assist in the preparation of various reports and statements (including university reports, the Financial Statement Analysis Report, Financial Report to the Board of Governors). Responsible for layout of report; edits text, coordination to final production.
Participate in special projects by researching, analyzing and summarizing findings, including Federal Indirect Costs, Hospital Teaching costs, MES funding, Bill 95, RFA, Energy Reports, CAUBO Report, etc.
Establish procedures and/or controls related to office filing, archiving systems, and committee documents.
Maintain committee documentation and ensure accuracy of information, e.g. agendas, and related documents.
Prepare and/or assist with development of presentations and documentation for use by AVP (e.g. Moody’s, Standard and Poor’s, New Deans and Directors Retreat, Board of Governors, Audit and Finance, Senate, P7).
Manage tracking system for all documents requiring the approval of the AVP and the VP (Administration and Finance) and Procurement Services.
Assist other members of the Financial Services leadership team with the scheduling of meetings requiring multiple attendees as requested.
Oversees the full range of administrative and operational activities for the Financial Services, serving as the central point of coordination for schedules, meetings, communications, travel, special events, governance activities, and office processes, while exercising sound judgment, discretion, and initiative to support organizational effectiveness and executive priorities.

Other Qualifying Skills and/or Abilities
Proven experience with management of complex agendas. Demonstrated organizational skills, attention to detail and ability to multi-task. Demonstrated ability to work independently and as part of a team. Demonstrate a high level of professionalism and discretion at all times. Demonstrated ability to work in a PC environment using Windows, word processing, spreadsheets, Banner, Minerva, Workday and other related software. English and French, spoken and written.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Annual Salary:

(MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00

Job Profile:

MPEX-ADM1A - General Administration - Professional 1 (Excluded)

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Vice-President (Financial Services)

Position End Date (If applicable):

Deadline to Apply:

2026-11-19

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply on mcgill.wd3.myworkdayjobs.com About employer

More about this job

Responsibilities

The Administrative Assistant provides high-level organizational and administrative support to the Associate Vice-President of Financial Services to ensure efficient office operations. Responsibilities include managing complex calendars, coordinating correspondence, preparing reports, and overseeing administrative activities for the Financial Services department.

Requirements

Candidates must possess a DEC III and at least 3 years of related experience. Proficiency in English and French, along with strong skills in office software and administrative procedures, is required.

Skills

Administrative support
Calendar management
Organizational skills
Attention to detail
Multi-tasking
Communication
Report preparation
Data analysis
Office management
Discretion
Professionalism
Windows
Word processing
Spreadsheets
Banner
Workday

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over december holiday period
Tuition waiver
Remote work options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Financial Services
Calendar Management
Office Operations
Report Preparation
Banner
Minerva
Workday
Financial Reporting
Governance
Document Tracking
Project Coordination
Budgeting
Data Analysis
Administrative Support
Higher Education
Executive Support
Logistics
Travel Coordination
Meeting Minutes

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Medical Secretary, Medical Affairs

Executive Assistant

Data Entry Operator

Réceptionniste / Commis aux comptes clients

Part-Time Receptionist

Administrative Clerk : Technical Record / FAcT