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Added 11 mins ago
EC
Front Desk Housing Associate, Full Time
ESS Compass
Fort McMurray, AB
- Full-time
The responsibility of the Front Desk/Housing Associate is to be the first point of contact for all initial inquiries by the clients and associates needing to be directed to services within…
Added 11 mins ago
TC
Merchandise Payable Admin, Invoice Entry - 12 Month Contract
TJX Companies
ON · Mississauga, Ontario
- $37,590 to $52,626 CAD / year
- Full-time
Enjoy Associate discounts at our stores, available to you and eligible family members.
Added 11 mins ago
TC
Senior Distribution Services Operations Trainer
TJX Companies
ON · Mississauga, Ontario
- $76,620 to $107,268 CAD / year
- Full-time
Enjoy Associate discounts at our stores, available to you and eligible family members.
Added 25 mins ago
TS
Associate – Front Office Quant Engineer
TD Securities
Toronto, ON
- Full-time
The Quantitative Engineering and Development (QED) team is a front-office quantitative technology and analytics group within TD Securities that supports the Global Equity Derivatives…
Added 25 mins ago
FF
40024: Operations Associate
FedEx Freight
Surrey, BC
- Full-time
Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint, Teams, Sharepoint and Outlook)
Added 25 mins ago
MF
Associate Cloud Engineer
McCain Foods
Florenceville-Bristol, NB
- Full-time
McCain is seeking an Associate Cloud Engineer to join our Infrastructure, Engineering & Operations team. In this early-career role, you will help deploy, operate, secure, and monitor cloud…
Added 25 mins ago
N(
Chair - Business Administration, Accounting (Temporary)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
…program promotional efforts, and works collaboratively with the Associate Dean to identify opportunities for revenue generation. Committed to academic excellence, the Chair is also…
Added 25 mins ago
P
Project Coordinator - Insulation
PERMA-PIPE
Camrose, AB
- Full-time
Associate or Bachelor's degree preferred, or equivalent industry experience.
Added 25 mins ago
LV
SALES ASSOCIATE-EN
La Vie En Rose
Trois-Rivières, QC
- Part-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 25 mins ago
SC
Service Ontario - Customer Support Specialist (Part Time)
Staples Canada
Tillsonburg, ON
- $18.2 to $20.15 CAD / hour
- Part-time
Proficiency with software such as Microsoft Office, database programs and the Internet to access and retrieve information, to prepare correspondence and reports and to conduct research.
Added 25 mins ago
LV
SALES ASSOCIATE-EN
La Vie En Rose
Rouyn-Noranda, QC
- Full-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 25 mins ago
SC
Service Ontario - Customer Support Specialist (Part Time)
Staples Canada
Strathroy, ON
- $18.2 to $20.15 CAD / hour
- Part-time
Proficiency with software such as Microsoft Office, database programs and the Internet to access and retrieve information, to prepare correspondence and reports and to conduct research.
Added 25 mins ago
B
Development Associate, Residential Real Estate Development
Broccolini
Toronto, ON
- Full-time
As a Development Associate in the residential real estate team, you will play a pivotal support role in the end-to-end development of our multi residential projects. You will work closely…
Added 25 mins ago
LV
SALES ASSOCIATE-EN
La Vie En Rose
Halifax, NS
- Part-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 25 mins ago
TT
Accounts Payable Associate
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
Orders office supplies for Finance Department
Added 25 mins ago
LV
SEASONAL ASSOCIATE-EN
La Vie En Rose
Langley (District), BC · Langley, BC
- Part-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 25 mins ago
FF
40024: Operations Associate
FedEx Freight
Surrey, BC
- Full-time
Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint, Teams, Sharepoint and Outlook)
Added 25 mins ago
UO
Academic Position in Neuromodulation Research, Department of Psychiatry, Cumming School of Medicine
University of Calgary
Calgary, AB
- Full-time
The Department of Psychiatry, in the Cumming School of Medicine, University of Calgary, invite applications for a Contingent Term appointment at the Associate Professor level.
Added 25 mins ago
UO
Research Associate, Faculty of Social Work
University of Calgary
Calgary, AB
- Full-time
The Faculty of Social Work is currently seeking a Full-time Regular Research Associate.
Added 25 mins ago
LV
VISUAL PRESENTATION ASSOCIATE-EN
La Vie En Rose
Rosemère, QC
- Full-time
Respecting and applying the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 25 mins ago
LV
SEASONAL ASSOCIATE-EN
La Vie En Rose
Winnipeg, MB
- Part-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 25 mins ago
LV
SEASONAL ASSOCIATE-EN
La Vie En Rose
Winnipeg, MB
- Part-time
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 41 mins ago
D
Dyson Expert
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Quebec, QC
- Part-time
Educate Retail Sales Associate partners and shoppers on specific product features and benefits on various technology
Added 41 mins ago
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Customer Experience Associate - Korean Language Skills and Asset
TD
Coquitlam, BC
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 41 mins ago
Part - Time Financial Service Representative
Money Mart
Brampton, ON

McGill University

Administrative Assistant (NU)

Sherbrooke, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 20, 2026
Experience: DEC III 3 Years Related Experience /
Posting language: English
Posted: Nov 5, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Responsible for providing a high level of organizational and administrative support to the Associate Vice-President (Financial Services), and for contributing to the smooth and efficient operation of the office in support of its priorities.

Primary Responsibilities:

Primary responsible for planning and managing the calendar of the AVP to optimize the use of her time. Plan schedule with a view to prioritizing events and meetings; make judgments about juggling and deferring meetings when urgent matters arise and about referring requests and inquiries to other offices for prompt attention and response.
Anticipate and deliver support (schedule, briefings, logistical arrangements, travel and personal) to allow the AVP to operate at her highest ability and to advance the priorities of her portfolio.
Manage AVP’s incoming & outgoing correspondence and related functions.
Respond on behalf of the AVP, recommending solutions, flagging deadlines and other time-sensitive information and perform follow-up actions as required. Ensure accuracy, quality and timeliness. Coordinate the distribution, tracking and back-up of documents requiring the AVP’s signature (invoices, contracts, agreements, etc.).
Work closely with other colleagues in the office – and other offices as appropriate – to ensure that the AVP is properly briefed and prepared for all meetings and events, including Board-related activities and external meetings. (Offices include President’s Office, VP A&F, Office of the Provost, University Services, Faculties, and external organizations such as other universities, MES, Financement Québec, BCI, Banks and Credit Agencies, Audit firms, etc.).
Follow up, independently and to completion, on numerous action items related to events, meetings and inquiries.
Record meetings minutes when required.
Assist in the preparation of various reports and statements (including university reports, the Financial Statement Analysis Report, Financial Report to the Board of Governors). Responsible for layout of report; edits text, coordination to final production.
Participate in special projects by researching, analyzing and summarizing findings, including Federal Indirect Costs, Hospital Teaching costs, MES funding, Bill 95, RFA, Energy Reports, CAUBO Report, etc.
Establish procedures and/or controls related to office filing, archiving systems, and committee documents.
Maintain committee documentation and ensure accuracy of information, e.g. agendas, and related documents.
Prepare and/or assist with development of presentations and documentation for use by AVP (e.g. Moody’s, Standard and Poor’s, New Deans and Directors Retreat, Board of Governors, Audit and Finance, Senate, P7).
Manage tracking system for all documents requiring the approval of the AVP and the VP (Administration and Finance) and Procurement Services.
Assist other members of the Financial Services leadership team with the scheduling of meetings requiring multiple attendees as requested.
Oversees the full range of administrative and operational activities for the Financial Services, serving as the central point of coordination for schedules, meetings, communications, travel, special events, governance activities, and office processes, while exercising sound judgment, discretion, and initiative to support organizational effectiveness and executive priorities.

Other Qualifying Skills and/or Abilities
Proven experience with management of complex agendas. Demonstrated organizational skills, attention to detail and ability to multi-task. Demonstrated ability to work independently and as part of a team. Demonstrate a high level of professionalism and discretion at all times. Demonstrated ability to work in a PC environment using Windows, word processing, spreadsheets, Banner, Minerva, Workday and other related software. English and French, spoken and written.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Annual Salary:

(MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00

Job Profile:

MPEX-ADM1A - General Administration - Professional 1 (Excluded)

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Vice-President (Financial Services)

Position End Date (If applicable):

Deadline to Apply:

2026-11-19

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Administrative Assistant provides high-level organizational and administrative support to the Associate Vice-President of Financial Services to ensure efficient office operations. Responsibilities include managing complex calendars, coordinating correspondence, preparing reports, and overseeing administrative activities for the Financial Services department.

Requirements

Candidates must possess a DEC III and at least 3 years of related experience. Proficiency in English and French, along with strong skills in office software and administrative procedures, is required.

Skills

Administrative support
Calendar management
Organizational skills
Attention to detail
Multi-tasking
Communication
Report preparation
Data analysis
Office management
Discretion
Professionalism
Windows
Word processing
Spreadsheets
Banner
Workday

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over december holiday period
Tuition waiver
Remote work options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Financial Services
Calendar Management
Office Operations
Report Preparation
Banner
Minerva
Workday
Financial Reporting
Governance
Document Tracking
Project Coordination
Budgeting
Data Analysis
Administrative Support
Higher Education
Executive Support
Logistics
Travel Coordination
Meeting Minutes

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