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Added 2 hours ago
UO
Manager, Operations and Impact, Cumming School of Medicine
University of Calgary
Calgary, AB
- Full-time
Reporting to the Associate Director, Strategy and Partnerships, the Manager, Operations and Impact leads a shared team of operations, finance, and communications staff serving CHI and W21C,…
Added 2 hours ago
NI
Child Care Manager
North Island Métis
Campbell River, BC
- Full-time
Reporting to the Executive Director, the Child Care Manager will be involved in the centre from its early development, helping to establish the programming, operations, relationships, and…
Added 2 hours ago
UO
Clinical Placement Operations Manager
University of British Columbia
Vancouver, BC · UBCV | Friedman Building (FRDM)
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Clinical Placement Operations Manager will manage the day-to-day operations of the clinical education portion of the MPT Program. The incumbent will ensure clinical placement…
Added 2 hours ago
TU
Clinical Placement Operations Manager
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
The Clinical Placement Operations Manager will manage the day-to-day operations of the clinical education portion of the MPT Program. The incumbent will ensure clinical placement…
Added 2 hours ago
TU
HR Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Human Resources Manager is responsible for managing the day-to-day human resources operations of the Department of Family Practice and ensuring effective, consistent, and compliant HR…
Added 2 hours ago
PH
Patient Resident Care Manager - Older Adult Clinics (Centre for Healthy Aging) & Post-COVID Recovery Clinic
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Vancouver, BC
- Full-time
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 3 hours ago
IE
Analyst, Business
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- Full-time
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Added 4 hours ago
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Mohawk College
Hamilton, ON
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Added 4 hours ago
LR
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- Full-time
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Added 4 hours ago
BL
Marketing & Business Development Specialist
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Surrey, BC
- Other
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Director, Information Technology & Enterprise Systems
International Business University
Toronto, ON
Reporting directly to the CEO, the Director will serve as a strategic advisor to senior leadership and play a pivotal role in shaping the institution's technology roadmap, enterprise…
Added 4 hours ago
DH
People and Culture Administrator, FT
Dixon Hall
Toronto, ON
- Full-time
Reporting to the Director, Human Resources, P&C Admin is responsible for administrative and project support for their designated department. This position plays a crucial role in working…
Added 4 hours ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Human Resources Manager is responsible for managing the day-to-day human resources operations of the Department of Family Practice and ensuring effective, consistent, and compliant HR…
Added 4 hours ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international…
Added 4 hours ago
MH
Sales Operations Specialist
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Remote, Canada
- Full-time
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Added 5 hours ago
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Payroll Manager
Delta School District 37, British Columbia
Delta, BC
- Full-time
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Added 5 hours ago
Senior Manager Focus Factory
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W
Labour Relations Specialist
Wonderbrands
Toronto, ON · Etobicoke, ON
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Added 6 hours ago
IE
Assistant Director of Studies
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Toronto, ON
- Temporary
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Added 6 hours ago
M
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EC
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CL
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Reporting to the Director of Human Resources, the Human Resources Manager is responsible for ensuring excellence in day-to-day people operations. This role leads the delivery of HR…
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Event Technical Supervisor - BMO Center, Calgary
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The Technical Supervisor leads floor operations with a focus on customer service, staff leadership and development. The Technical Supervisor directly leads the technical team to ensure…
Added 6 hours ago
RI
Branch Manager
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- $85,000 to $95,000 CAD / year
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Under the supervision of the Regional Director, the duties and responsibilities of the Branch Manager include, but are not limited to, the following:
Added 6 hours ago
RI
Branch Manager
Rentokil Initial
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- $85,000 to $95,000 CAD / year
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Under the supervision of the Regional Director, the duties and responsibilities of the Branch Manager include, but are not limited to, the following:

McGill University

Administrative Coordinator

Victoria, BC, Canada
James Admin. Bldg., Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international delegation visits, and conferences; provides day-to-day administrative support to the Director and Associate Directors (calendar, travel, expense claims); supports communications and digital content; administers online forms and the shared inbox; and assists with the administration of international funding programs.

Major Duties and Responsibilities:
Event and International Delegation Support (40%)

Coordinate logistical arrangements for Global Engagement events, conferences, workshops, and international delegation visits.
Assist with the coordination of visiting delegations, including venue bookings, catering, hospitality and travel arrangements, briefing materials, and campus logistics.
Assist with events and engagement activities, including speaker outreach, guest lists, invitations, online registration processes, and event materials.
Support communications related to events and special initiatives, including digital assets promotional materials, briefing packages, and post-event reporting and follow-up.
Provide on-site event support, including registration, attendee coordination, troubleshooting, and hospitality services.
Support the preparation of briefing materials including, biographies, agendas, participant lists, and supporting documentation and by communicating deadlines and collated in adherence to deadlines.
Liaise with internal and external stakeholders to ensure smooth event delivery and adherence to timelines.
Conduct post-event activities, including survey distribution, attendance tracking, reporting, and records management.
Process and reconcile event-related expenses and invited guest reimbursements in accordance with University policies and procedures.
Maintain filing, records and files systems, event records, contact databases, and documentation for future reference and reporting including the review, archiving and maintenance of our SharePoint filing system.

Administrative and Operational Support (20%):

Manage the Director's calendar, schedule meetings, coordinate appointments, and liaise with senior administrative staff across the University and external partner organizations.
Coordinate Director’s domestic and international travel arrangements, including conference registration, transportation, accommodations, itineraries, and required documentation.
Coordinate the signing and distribution of digital documents
Prepare and submit Director’s expense claims, and related financial documentation in accordance with University policies and procedures.
Organize internal meetings, prepare agendas and materials, arrange catering, take meeting notes when required.
Provide administrative support to Associate Directors on an as-needed basis, including travel planning, expense processing, and meeting coordination.
Support procurement, purchasing, and invoice processing activities as required.

Communications and Digital Content Support (20%):

Assist with the promotion of international programs, opportunities, events, and initiatives through social media, websites, newsletters, and other communication channels.
Schedule and publish approved content across designated communications platforms.
Coordinate the collection of stories, testimonials, photographs, and content from faculty, students, partners, and other stakeholders.
Maintain and organize digital assets, including photos, templates, presentations, publications, and communications materials.
Support the review and approval process for communications materials by coordinating feedback from relevant stakeholders.
Assist with updating website content and ensuring information remains accurate and current.

Forms, Inbox, and Information Management (10%):

Monitor and respond to inquiries received through the Global Engagement shared inbox, redirecting requests to the appropriate team member as required.
Monitor and administer online forms, including but not limited to the International Visitor Request Form and MOU/AOC Proposal Form.
Review submitted forms for completeness and accuracy and follow up with requestors when additional information is required.
Maintain databases and tracking systems for visitor requests, partnership proposals, and program inquiries.
Prepare routine reports and summaries on form submissions and inquiry trends.
Maintain records of submissions and assist with updates to forms and templates.
Maintain confidentiality and ensure the secure handling of information and records.

Funding Opportunity Administration (10%):

Assist with the administration of international funding opportunities and other Global Engagement programs, including application intake, document management, correspondence, and record keeping.
Coordinate the distribution of applications and supporting materials to reviewers and evaluation committees.
Respond to applicant inquiries and direct questions to appropriate program contacts when necessary.
Assist in the promotion of funding opportunities through internal and external communications channels.
Draft and distribute promotional content for funding programs, including website updates, newsletters, and listserv announcements.
Maintain applicant and award databases and ensure program records are accurate and up to date.
Support coordination and communication of adjudication, award notification, reporting, and post-award administrative processes.
Assist in preparing program statistics, summaries, and assessment reports.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Director Global Engagement

Position End Date (If applicable):

2027-10-29

Deadline to Apply:

2026-11-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Administrative Coordinator provides comprehensive administrative and logistical support for the Global Engagement unit, including event planning, delegation visits, and director-level support. They also manage digital communications, shared inboxes, and the administration of international funding programs.

Requirements

Candidates must possess a DEP in Secretarial Studies or Office Systems and have at least four years of related experience. Proficiency in English is required, and candidates must be authorized to work in Canada.

Skills

Administrative support
Event coordination
Logistics management
Calendar management
Travel coordination
Expense reconciliation
Digital content management
Communication
Stakeholder liaison
Records management
Procurement
Data entry
Report preparation
Customer service
Office administration

Benefits

Health insurance
Dental insurance
Life insurance
Tax Free Savings Account
Competitive vacation policy
Personal days
Floating holidays
Paid summer Fridays
Paid time off over December holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Global Engagement
Event Planning
Logistics
SharePoint
Workday
Expense Claims
Travel Arrangements
Digital Content
Stakeholder Management
Records Management
Procurement
Funding Administration
Office Systems
Secretarial Studies
Higher Education
Communication
Database Management
Reporting
Hospitality

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