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Added 1 hour ago
SD
Front Store Manager, Salaried Full Time Day
Shoppers Drug Mart
Regina, SK
- Full-time
Manages labour scheduling and leverages Work Force Management (WFM) to maximize labour productivity
Added 12 hours ago
Co-Packing - W0800 Associate
Dare Foods Limited
Cambridge, ON
We are seeking a reliable and detail-oriented Warehouse (Co Pack) Associate to join our team. The successful candidate will be responsible for inspecting products, repacking materials, and…
Added 19 hours ago
WS
Senior Finance Analyst, Operations Finance & Analytics
Wolf Steel Ltd
Barrie, ON
- Full-time
Analyze divisional and operational financial performance, including sales, margin, labour, headcount, production, expenses, and key operational drivers versus budget, forecast, and prior…
Added 20 hours ago
OH
Associate - Employment & Labour - 2 to 5 Year of Call
Osler, Hoskin & Harcourt LLP
Vancouver, BC
- Full-time
Join Osler’s highly regarded Employment and Labour Department as an associate in our Vancouver office for the opportunity to partner with a broad range of companies, in a wide variety of…
Added 20 hours ago
TU
HR Manager
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 22 hours ago
H&
Labour and Employment Lawyer
Harris & Company LLP
Vancouver, BC
- Full-time
We are looking for a Labour and Employment Associate who enjoys working collaboratively, providing practical solutions to clients, and contributing to a supportive team environment. This is…
Added 22 hours ago
UO
HR Manager
University of British Columbia
Vancouver, BC · UBCV | David Strangway Building (STRG)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 22 hours ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international…
Added 22 hours ago
MU
Wellness Access Advisor
McGill University
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Added 22 hours ago
Product Owner, Direct Venture
Wawanesa Insurance
Calgary, AB · AB · Lethbridge, AB · Vancouver, BC · Wawanesa, MB · Winnipeg, MB · Moncton, NB · Dartmouth, NS · Kitchener, ON · Ottawa, ON · Toronto, ON · ON · Montreal, QC · Edmonton, AB (Hybrid), AB · Hybrid - Canada, ON · North York - Toronto, ON (Hybr, ON
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Added 23 hours ago
PL
Assistant General Manager Vino Volo at Vancouver International Airport
Paradies Lagardère
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Support scheduling, labour management, inventory, ordering, receiving, and cost-control processes
Added 1 day ago
N
Senior Finance Analyst, Operations Finance & Analytics
Napoleon
Barrie, ON
- Full-time
2. Analyze divisional and operational financial performance, including sales, margin, labour, headcount, production, expenses, and key operational drivers versus budget, forecast, and prior…
Added 1 day ago
Senior Consultant, Employee Relations
Canadian Blood Services
Calgary, AB · Edmonton, AB · Ottawa, ON
Reporting to the Associate Director, Employee Relations, the Senior Consultant will provide a wide range of labour and employee relations services, including negotiating collective…
Added 1 day ago
EI
Maintenance Team Leader
Ecolab Inc.
Mississauga, ON
- Full-time
Make an estimate of the cost of labour and tools/parts needed for work orders; acquires competitive prices for contractors, supplies and equipment
Added 1 day ago
LC
Front Store Manager, Salaried Full Time Day
Loblaw Companies Limited
Sarnia, ON
- Full-time
Manages labour scheduling and leverages Work Force Management (WFM) to maximize labour productivity
Added 1 day ago
SD
Front Store Manager, Salaried Full Time Day
Shoppers Drug Mart
Sarnia, ON
- Full-time
Manages labour scheduling and leverages Work Force Management (WFM) to maximize labour productivity
Added 1 day ago
RS
Logistics Associate
Ryder System, Inc.
London, ON
- Full-time
The Logistics Associate will coordinate all inbound and outbound loads in the facility and ensure accuracy in receiving/shipping reporting to the Logistics Supervisor.
Added 1 day ago
TU
Academic and Career Advisor
The University of British Columbia
Kelowna, BC
- $7,158.42 to $10,292.25 CAD / month
- Part-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 1 day ago
TU
Career Programming Strategist
The University of British Columbia
Vancouver, BC
- $7,158.42 to $10,292.25 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 1 day ago
UO
Academic and Career Advisor
University of British Columbia
Kelowna, BC · UBCO | University Centre (UNC)
- $7,158.42 to $10,292.25 CAD / month
- Part-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 1 day ago
MU
Operations, Housing and Conference Services Manager
McGill University
Res. Carrefour Sherb
- Full-time
Reporting to the Associate Director, Conference, Events and Accommodations, the Operations, Housing and Conference Services Manager is responsible for managing the Student Housing and…
Added 1 day ago
MU
Masters Programs Recruiter
McGill University
Montreal, QC · Bronfman Building
- Full-time
Under the direction of the Associate Director, Admissions & Recruitment, and working in close collaboration with the Admissions team members, the incumbent is actively involved in the…
Added 1 day ago
RS
Logistics Associate
Ryder Supply Chain Solutions
London, ON · CAN - London ON Green Valley Rd
- Full-time
The Logistics Associate will coordinate all inbound and outbound loads in the facility and ensure accuracy in receiving/shipping reporting to the Logistics Supervisor.
Added 1 day ago
FH
Client Partner, Respectful Workplace
Fraser Health
Surrey, BC
- Full-time
Fraser Health is seeking a dedicated Client Partner, Respectful Workplace to support managers and leaders in the swift investigation and resolution of respectful workplace complaints. This…
Added 2 days ago
UO
Career Programming Strategist
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…

McGill University

Administrative Coordinator

Victoria, BC, Canada
James Admin. Bldg., Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international delegation visits, and conferences; provides day-to-day administrative support to the Director and Associate Directors (calendar, travel, expense claims); supports communications and digital content; administers online forms and the shared inbox; and assists with the administration of international funding programs.

Major Duties and Responsibilities:
Event and International Delegation Support (40%)

Coordinate logistical arrangements for Global Engagement events, conferences, workshops, and international delegation visits.
Assist with the coordination of visiting delegations, including venue bookings, catering, hospitality and travel arrangements, briefing materials, and campus logistics.
Assist with events and engagement activities, including speaker outreach, guest lists, invitations, online registration processes, and event materials.
Support communications related to events and special initiatives, including digital assets promotional materials, briefing packages, and post-event reporting and follow-up.
Provide on-site event support, including registration, attendee coordination, troubleshooting, and hospitality services.
Support the preparation of briefing materials including, biographies, agendas, participant lists, and supporting documentation and by communicating deadlines and collated in adherence to deadlines.
Liaise with internal and external stakeholders to ensure smooth event delivery and adherence to timelines.
Conduct post-event activities, including survey distribution, attendance tracking, reporting, and records management.
Process and reconcile event-related expenses and invited guest reimbursements in accordance with University policies and procedures.
Maintain filing, records and files systems, event records, contact databases, and documentation for future reference and reporting including the review, archiving and maintenance of our SharePoint filing system.

Administrative and Operational Support (20%):

Manage the Director's calendar, schedule meetings, coordinate appointments, and liaise with senior administrative staff across the University and external partner organizations.
Coordinate Director’s domestic and international travel arrangements, including conference registration, transportation, accommodations, itineraries, and required documentation.
Coordinate the signing and distribution of digital documents
Prepare and submit Director’s expense claims, and related financial documentation in accordance with University policies and procedures.
Organize internal meetings, prepare agendas and materials, arrange catering, take meeting notes when required.
Provide administrative support to Associate Directors on an as-needed basis, including travel planning, expense processing, and meeting coordination.
Support procurement, purchasing, and invoice processing activities as required.

Communications and Digital Content Support (20%):

Assist with the promotion of international programs, opportunities, events, and initiatives through social media, websites, newsletters, and other communication channels.
Schedule and publish approved content across designated communications platforms.
Coordinate the collection of stories, testimonials, photographs, and content from faculty, students, partners, and other stakeholders.
Maintain and organize digital assets, including photos, templates, presentations, publications, and communications materials.
Support the review and approval process for communications materials by coordinating feedback from relevant stakeholders.
Assist with updating website content and ensuring information remains accurate and current.

Forms, Inbox, and Information Management (10%):

Monitor and respond to inquiries received through the Global Engagement shared inbox, redirecting requests to the appropriate team member as required.
Monitor and administer online forms, including but not limited to the International Visitor Request Form and MOU/AOC Proposal Form.
Review submitted forms for completeness and accuracy and follow up with requestors when additional information is required.
Maintain databases and tracking systems for visitor requests, partnership proposals, and program inquiries.
Prepare routine reports and summaries on form submissions and inquiry trends.
Maintain records of submissions and assist with updates to forms and templates.
Maintain confidentiality and ensure the secure handling of information and records.

Funding Opportunity Administration (10%):

Assist with the administration of international funding opportunities and other Global Engagement programs, including application intake, document management, correspondence, and record keeping.
Coordinate the distribution of applications and supporting materials to reviewers and evaluation committees.
Respond to applicant inquiries and direct questions to appropriate program contacts when necessary.
Assist in the promotion of funding opportunities through internal and external communications channels.
Draft and distribute promotional content for funding programs, including website updates, newsletters, and listserv announcements.
Maintain applicant and award databases and ensure program records are accurate and up to date.
Support coordination and communication of adjudication, award notification, reporting, and post-award administrative processes.
Assist in preparing program statistics, summaries, and assessment reports.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Director Global Engagement

Position End Date (If applicable):

2027-10-29

Deadline to Apply:

2026-11-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Administrative Coordinator provides comprehensive administrative and logistical support for the Global Engagement unit, including event planning, delegation visits, and director-level support. They also manage digital communications, shared inboxes, and the administration of international funding programs.

Requirements

Candidates must possess a DEP in Secretarial Studies or Office Systems and have at least four years of related experience. Proficiency in English is required, and candidates must be authorized to work in Canada.

Skills

Administrative support
Event coordination
Logistics management
Calendar management
Travel coordination
Expense reconciliation
Digital content management
Communication
Stakeholder liaison
Records management
Procurement
Data entry
Report preparation
Customer service
Office administration

Benefits

Health insurance
Dental insurance
Life insurance
Tax Free Savings Account
Competitive vacation policy
Personal days
Floating holidays
Paid summer Fridays
Paid time off over December holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Global Engagement
Event Planning
Logistics
SharePoint
Workday
Expense Claims
Travel Arrangements
Digital Content
Stakeholder Management
Records Management
Procurement
Funding Administration
Office Systems
Secretarial Studies
Higher Education
Communication
Database Management
Reporting
Hospitality

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