Find work in Canada.

547,508 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 20 mins ago
TC
Retail Store Associate Part Time Winners and HomeSense South Regina
TJX Canada – Winners, Marshalls, HomeSense
Regina, SK
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 20 mins ago
TC
Retail Store Associate Full Time Winners, Cochrane, AB
TJX Canada – Winners, Marshalls, HomeSense
Cochrane, AB
- Full-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 35 mins ago
W
(CAN) Fashion Associate
Walmart
Bridgewater, NS
- Part-time
Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that processes and stocks…
Added 50 mins ago
WC
(CAN) Associé, cosmétiques
Walmart Canada
Val-d'Or, QC
- Full-time
Position Summary...Working as a Cosmetics Associate at Walmart Canada is a great opportunity to grow your skills in a fast paced retail environment. In this role, you deliver excellent…
Added 50 mins ago
WC
(CAN) Grocery Associate
Walmart Canada
Bridgewater, NS
- Full-time
Position Summary...Working as a Grocery Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver excellent…
Added 50 mins ago
WC
(CAN) Fashion Associate
Walmart Canada
Dauphin, MB
- Full-time
Position Summary...Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that…
Added 50 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Kindersley, SK
- Full-time
…participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…
Added 50 mins ago
WC
(CAN) Associé, produits laitiers et surgelés
Walmart Canada
Val-d'Or, QC
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…
Added 50 mins ago
WC
(CAN) Fashion Associate
Walmart Canada
Nelson, BC
- Full-time
Position Summary...Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that…
Added 50 mins ago
WC
(CAN) Associé des rayons de la mode
Walmart Canada
Rivière-du-Loup, QC
- Contract
Position Summary...Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that…
Added 50 mins ago
WC
(CAN) Fashion Associate
Walmart Canada
Fort St. John, BC
- Full-time
Position Summary...Working as a Fashion Associate at Walmart Canada is a great way to develop your skills in the retail industry. A Fashion Associate is a customer service champion that…
Added 50 mins ago
WC
Health and Beauty Team Associate
Walmart Canada
Olds, AB
- Contract
Located in Cosmetics and Health and Beauty departments, the Associate provides awareness to Customers that a specified Cosmetic presence is available for guidance and direction.
Added 50 mins ago
WC
(CAN) Overnight Dairy Frozen Associate
Walmart Canada
London, ON
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…
Added 50 mins ago
TC
Retail Store Associate Part Time Winners/Homesense - Strawberry Hills
TJX Canada – Winners, Marshalls, HomeSense
Surrey, BC
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 50 mins ago
WC
(CAN) Grocery Associate
Walmart Canada
Langley (District), BC · Langley, BC
- Full-time
Position Summary...Working as a Grocery Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver excellent…
Added 50 mins ago
TC
Retail Store Associate Part Time Seasonal Homesense Eglinton Corners
TJX Canada – Winners, Marshalls, HomeSense
Toronto, ON · Scarborough, ON
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 50 mins ago
TC
Sales Associate Marshalls/Homesense South Keys 762/114 - Seasonal
TJX Canada – Winners, Marshalls, HomeSense
Ottawa, ON
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 50 mins ago
WC
(CAN) Associé, produits laitiers et surgelés
Walmart Canada
Gatineau, QC
- Full-time
Position Summary...Working as a Dairy/Frozen Associate at Walmart Canada is a great opportunity to build valuable skills in a fast paced retail environment. In this role, you deliver…
Added 50 mins ago
VA
Veterinary Assistant, Calgary North Animal Hospital
VCA Animal Hospitals
Calgary, AB
- Internship
Calgary North Animal Hospital is welcoming a Veterinary Assistant to join our fun and motivated team of professional pet health caregivers.
Added 50 mins ago
TC
Retail Store Associate Seasonal Winners - Century Crossing
TJX Canada – Winners, Marshalls, HomeSense
Spruce Grove, AB
- Part-time
We’re looking for Retail Associates to join our team in a welcoming environment. Whether you’re starting your career or already have experience, we’re excited to work with you and help you…
Added 50 mins ago
PV
Sales Associate
Pet Valu
Penticton, BC
- Part-time
As a Sales Associate you will use your knowledge and experience to help Pet Parents find the right nutrition and other solutions for their pets. You will be part of a team of passionate Pet…
Added 50 mins ago
LO
Aftercare Associate
Lap of Love
Toronto, ON
- Full-time
We are seeking a compassionate, dependable, and detail-oriented individual to join our team as an Aftercare Associate. In this role, you will play a vital part in ensuring pets are handled…
Added 1 hour ago
LO
Aftercare Associate
Lap of Love Veterinary Hospice
Toronto, ON
- Full-time
We are seeking a compassionate, dependable, and detail-oriented individual to join our team as an Aftercare Associate. In this role, you will play a vital part in ensuring pets are handled…
Added 1 hour ago
KB
Merchandising Associate - Reset Team
Kent Building Supplies
Moncton, NB
- Full-time
Execution of merchandising resets provided by Planogram Team.
Added 1 hour ago
HT
Maintenance Technician
Husky Technologies
Bolton, ON
- Full-time
…career development opportunities and a chance to be a part of a team that is the best in the world at what we do. APPLY TODAY – join the Husky…

McGill University

Administrative Coordinator

Victoria, BC, Canada
James Admin. Bldg., Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international delegation visits, and conferences; provides day-to-day administrative support to the Director and Associate Directors (calendar, travel, expense claims); supports communications and digital content; administers online forms and the shared inbox; and assists with the administration of international funding programs.

Major Duties and Responsibilities:
Event and International Delegation Support (40%)

Coordinate logistical arrangements for Global Engagement events, conferences, workshops, and international delegation visits.
Assist with the coordination of visiting delegations, including venue bookings, catering, hospitality and travel arrangements, briefing materials, and campus logistics.
Assist with events and engagement activities, including speaker outreach, guest lists, invitations, online registration processes, and event materials.
Support communications related to events and special initiatives, including digital assets promotional materials, briefing packages, and post-event reporting and follow-up.
Provide on-site event support, including registration, attendee coordination, troubleshooting, and hospitality services.
Support the preparation of briefing materials including, biographies, agendas, participant lists, and supporting documentation and by communicating deadlines and collated in adherence to deadlines.
Liaise with internal and external stakeholders to ensure smooth event delivery and adherence to timelines.
Conduct post-event activities, including survey distribution, attendance tracking, reporting, and records management.
Process and reconcile event-related expenses and invited guest reimbursements in accordance with University policies and procedures.
Maintain filing, records and files systems, event records, contact databases, and documentation for future reference and reporting including the review, archiving and maintenance of our SharePoint filing system.

Administrative and Operational Support (20%):

Manage the Director's calendar, schedule meetings, coordinate appointments, and liaise with senior administrative staff across the University and external partner organizations.
Coordinate Director’s domestic and international travel arrangements, including conference registration, transportation, accommodations, itineraries, and required documentation.
Coordinate the signing and distribution of digital documents
Prepare and submit Director’s expense claims, and related financial documentation in accordance with University policies and procedures.
Organize internal meetings, prepare agendas and materials, arrange catering, take meeting notes when required.
Provide administrative support to Associate Directors on an as-needed basis, including travel planning, expense processing, and meeting coordination.
Support procurement, purchasing, and invoice processing activities as required.

Communications and Digital Content Support (20%):

Assist with the promotion of international programs, opportunities, events, and initiatives through social media, websites, newsletters, and other communication channels.
Schedule and publish approved content across designated communications platforms.
Coordinate the collection of stories, testimonials, photographs, and content from faculty, students, partners, and other stakeholders.
Maintain and organize digital assets, including photos, templates, presentations, publications, and communications materials.
Support the review and approval process for communications materials by coordinating feedback from relevant stakeholders.
Assist with updating website content and ensuring information remains accurate and current.

Forms, Inbox, and Information Management (10%):

Monitor and respond to inquiries received through the Global Engagement shared inbox, redirecting requests to the appropriate team member as required.
Monitor and administer online forms, including but not limited to the International Visitor Request Form and MOU/AOC Proposal Form.
Review submitted forms for completeness and accuracy and follow up with requestors when additional information is required.
Maintain databases and tracking systems for visitor requests, partnership proposals, and program inquiries.
Prepare routine reports and summaries on form submissions and inquiry trends.
Maintain records of submissions and assist with updates to forms and templates.
Maintain confidentiality and ensure the secure handling of information and records.

Funding Opportunity Administration (10%):

Assist with the administration of international funding opportunities and other Global Engagement programs, including application intake, document management, correspondence, and record keeping.
Coordinate the distribution of applications and supporting materials to reviewers and evaluation committees.
Respond to applicant inquiries and direct questions to appropriate program contacts when necessary.
Assist in the promotion of funding opportunities through internal and external communications channels.
Draft and distribute promotional content for funding programs, including website updates, newsletters, and listserv announcements.
Maintain applicant and award databases and ensure program records are accurate and up to date.
Support coordination and communication of adjudication, award notification, reporting, and post-award administrative processes.
Assist in preparing program statistics, summaries, and assessment reports.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Director Global Engagement

Position End Date (If applicable):

2027-10-29

Deadline to Apply:

2026-11-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides comprehensive administrative and logistical support for the Global Engagement unit, including event planning, delegation visits, and director-level support. They also manage digital communications, shared inboxes, and the administration of international funding programs.

Requirements

Candidates must possess a DEP in Secretarial Studies or Office Systems and have at least four years of related experience. Proficiency in English is required, and candidates must be authorized to work in Canada.

Skills

Administrative support
Event coordination
Logistics management
Calendar management
Travel coordination
Expense reconciliation
Digital content management
Communication
Stakeholder liaison
Records management
Procurement
Data entry
Report preparation
Customer service
Office administration

Benefits

Health insurance
Dental insurance
Life insurance
Tax Free Savings Account
Competitive vacation policy
Personal days
Floating holidays
Paid summer Fridays
Paid time off over December holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Global Engagement
Event Planning
Logistics
SharePoint
Workday
Expense Claims
Travel Arrangements
Digital Content
Stakeholder Management
Records Management
Procurement
Funding Administration
Office Systems
Secretarial Studies
Higher Education
Communication
Database Management
Reporting
Hospitality

Report this job