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Added 5 mins ago
PI
Business Development Manager ( Inside Sales)
PICTON Investments
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
PICTON Investments is presently seeking an ambitious, energetic, and relentlessly curious Associate, Inside Sales with a passion for providing investment solutions. The Associate will be a…
Added 6 mins ago
FT
Employee Relations Specialist
Fountain Tire
Edmonton, AB
- Other
…dynamic Human Resources team at our South Edmonton Corporate Head Office. This role is a key partner to our business, supporting leaders across Canada in fostering a positive, compliant,…
Added 50 mins ago
VA
Veterinary Receptionist, Island Animal Hospital
VCA Animal Hospitals
Nanaimo, BC
- Internship
Microsoft Office Applications (Outlook, Teams, Excel, Word, Adobe)
Added 50 mins ago
VA
Registered Veterinary Technician - Emergency, London Regional Veterinary Emergency & Referral Hospital
VCA Animal Hospitals
London, ON
- Full-time
VCA Canada is a network of veterinary hospitals, with our head office in Calgary, Alberta, committed to positively impacting pets, people, and local communities for nearly 45 years. We have…
Added 50 mins ago
VA
Veterinary Assistant, Calgary North Animal Hospital
VCA Animal Hospitals
Calgary, AB
- Internship
VCA Canada is a network of veterinary hospitals, with our head office in Calgary, Alberta, committed to positively impacting pets, people, and local communities for nearly 45 years. We have…
Added 1 hour ago
S
Part Time Retail Associate (Optical): Calgary, AB
Specsavers
Calgary, AB
- Part-time
In Canada, our support office is based in Burnaby, BC. Since entering the market in 2021, we’ve been scaling rapidly, now with over 250 locations nationwide. With advanced clinical…
Added 1 hour ago
RB
Analyst, Trade Support
Royal Bank of Canada
Toronto, ON
- Full-time
RBC Capital Markets is hiring an Analyst to join the Middle Office Trade Support team within Operational Services, based in Toronto. In this role, you will support the timely and accurate…
Added 1 hour ago
R
Fashion Associate (Part time) - Midtown Plaza
RW&CO
Saskatoon, SK
- Part-time
…together anywhere, whether they are working from home or at the office. Our brand is available in over 85 stores across Canada and online at rw-co.com. We’re powered by a team of creative,…
Added 1 hour ago
OM
Associate Director, Search
Omnicom Media
Toronto, ON
- Full-time
As an Associate Director, Paid Search Activation, you will lead paid search strategy and performance across key platforms including Google Ads, Bing Ads and Amazon Search Ads ensuring…
Added 1 hour ago
S
DCN HR Administrator
SLB
Calgary, AB
- Full-time
Associate or bachelor’s degree in human resources or business or minimum 3+ years of experience in Human Resource
Added 1 hour ago
SD
Post Office Clerk, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Burnaby, BC
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 1 hour ago
SR
Retail Operations Supervisor
Staples Retail
Terrace, BC
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 1 hour ago
FR
Part-Time Building Operator
FirstService Residential Canada
Calgary, AB
- Part-time
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
Added 1 hour ago
A
Community Growth Associate
Assemble
Toronto, ON
- $55,000 to $75,000 CAD / year
- Full-time
As a Community Growth Associate, you'll drive growth within the member companies that already know and value Assemble. You'll research and map each account in your Practice to see who is…
Added 1 hour ago
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Warehouse Team Lead
Marks Supply Inc.
Vaughan, ON
- Full-time
Accurately performs all Warehouse Associate tasks and maintains cleanliness and organization of assigned areas.
Added 1 hour ago
FF
Applications Engineer / Specialist (Associate Level Considered)
FPS Food Process Solutions Corporation
Richmond, BC
- Full-time
Applications Engineer / Specialist / Associate provides engineering sales support for project opportunities and reports to the Sales Applications Manager.
Added 1 hour ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Burnaby, BC
- $43,000 to $55,000 CAD / year
- Full-time
Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.)
Added 1 hour ago
CW
Business Development Specialist, full-time position
City Wide Facility Solutions
Vancouver, BC
- $43,000 to $55,000 CAD / year
- Full-time
Proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.)
Added 1 hour ago
MS
Warehouse Team Lead
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- Full-time
Accurately performs all Warehouse Associate tasks and maintains cleanliness and organization of assigned areas.
Added 1 hour ago
MI
Account Associate, Commercial Insurance
Masters Insurance
Remote, Canada
- Full-time
- Remote
Proficient in Microsoft Office (Outlook, Word, Excel), with advanced Excel skills.
Added 1 hour ago
T
Personal Banking Associate Trainee
TD
Toronto, ON
- Full-time
…with their financial needs? We are seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the appropriate staff member for resolving their financial…
Added 1 hour ago
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Customer Experience Associate
TD
Elora, ON
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 2 hours ago
S
Part Time Retail Associate (Optical): Georgetown, ON
Specsavers
Georgetown, ON
- Part-time
In Canada, our support office is based in Burnaby, BC. Since entering the market in 2021, we’ve been scaling rapidly, now with over 250 locations nationwide. With advanced clinical…
Added 2 hours ago
R(
Fashion Associate (Daytime/Weekday) - Southgate
Reitmans (Canada) Ltée/Ltd
Edmonton, AB
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…
Added 2 hours ago
R(
Temporary Fashion Associate - Reitmans
Reitmans (Canada) Ltée/Ltd
Calgary, AB
- Part-time
As a Fashion Associate, you will deliver personalized service and support daily store operations to ensure a welcoming, customer-first environment. From assisting in the fitting room to…

McGill University

Administrative Coordinator

Victoria, BC, Canada
James Admin. Bldg., Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international delegation visits, and conferences; provides day-to-day administrative support to the Director and Associate Directors (calendar, travel, expense claims); supports communications and digital content; administers online forms and the shared inbox; and assists with the administration of international funding programs.

Major Duties and Responsibilities:
Event and International Delegation Support (40%)

Coordinate logistical arrangements for Global Engagement events, conferences, workshops, and international delegation visits.
Assist with the coordination of visiting delegations, including venue bookings, catering, hospitality and travel arrangements, briefing materials, and campus logistics.
Assist with events and engagement activities, including speaker outreach, guest lists, invitations, online registration processes, and event materials.
Support communications related to events and special initiatives, including digital assets promotional materials, briefing packages, and post-event reporting and follow-up.
Provide on-site event support, including registration, attendee coordination, troubleshooting, and hospitality services.
Support the preparation of briefing materials including, biographies, agendas, participant lists, and supporting documentation and by communicating deadlines and collated in adherence to deadlines.
Liaise with internal and external stakeholders to ensure smooth event delivery and adherence to timelines.
Conduct post-event activities, including survey distribution, attendance tracking, reporting, and records management.
Process and reconcile event-related expenses and invited guest reimbursements in accordance with University policies and procedures.
Maintain filing, records and files systems, event records, contact databases, and documentation for future reference and reporting including the review, archiving and maintenance of our SharePoint filing system.

Administrative and Operational Support (20%):

Manage the Director's calendar, schedule meetings, coordinate appointments, and liaise with senior administrative staff across the University and external partner organizations.
Coordinate Director’s domestic and international travel arrangements, including conference registration, transportation, accommodations, itineraries, and required documentation.
Coordinate the signing and distribution of digital documents
Prepare and submit Director’s expense claims, and related financial documentation in accordance with University policies and procedures.
Organize internal meetings, prepare agendas and materials, arrange catering, take meeting notes when required.
Provide administrative support to Associate Directors on an as-needed basis, including travel planning, expense processing, and meeting coordination.
Support procurement, purchasing, and invoice processing activities as required.

Communications and Digital Content Support (20%):

Assist with the promotion of international programs, opportunities, events, and initiatives through social media, websites, newsletters, and other communication channels.
Schedule and publish approved content across designated communications platforms.
Coordinate the collection of stories, testimonials, photographs, and content from faculty, students, partners, and other stakeholders.
Maintain and organize digital assets, including photos, templates, presentations, publications, and communications materials.
Support the review and approval process for communications materials by coordinating feedback from relevant stakeholders.
Assist with updating website content and ensuring information remains accurate and current.

Forms, Inbox, and Information Management (10%):

Monitor and respond to inquiries received through the Global Engagement shared inbox, redirecting requests to the appropriate team member as required.
Monitor and administer online forms, including but not limited to the International Visitor Request Form and MOU/AOC Proposal Form.
Review submitted forms for completeness and accuracy and follow up with requestors when additional information is required.
Maintain databases and tracking systems for visitor requests, partnership proposals, and program inquiries.
Prepare routine reports and summaries on form submissions and inquiry trends.
Maintain records of submissions and assist with updates to forms and templates.
Maintain confidentiality and ensure the secure handling of information and records.

Funding Opportunity Administration (10%):

Assist with the administration of international funding opportunities and other Global Engagement programs, including application intake, document management, correspondence, and record keeping.
Coordinate the distribution of applications and supporting materials to reviewers and evaluation committees.
Respond to applicant inquiries and direct questions to appropriate program contacts when necessary.
Assist in the promotion of funding opportunities through internal and external communications channels.
Draft and distribute promotional content for funding programs, including website updates, newsletters, and listserv announcements.
Maintain applicant and award databases and ensure program records are accurate and up to date.
Support coordination and communication of adjudication, award notification, reporting, and post-award administrative processes.
Assist in preparing program statistics, summaries, and assessment reports.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Director Global Engagement

Position End Date (If applicable):

2027-10-29

Deadline to Apply:

2026-11-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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More about this job

Responsibilities

The Administrative Coordinator provides comprehensive administrative and logistical support for the Global Engagement unit, including event planning, delegation visits, and director-level support. They also manage digital communications, shared inboxes, and the administration of international funding programs.

Requirements

Candidates must possess a DEP in Secretarial Studies or Office Systems and have at least four years of related experience. Proficiency in English is required, and candidates must be authorized to work in Canada.

Skills

Administrative support
Event coordination
Logistics management
Calendar management
Travel coordination
Expense reconciliation
Digital content management
Communication
Stakeholder liaison
Records management
Procurement
Data entry
Report preparation
Customer service
Office administration

Benefits

Health insurance
Dental insurance
Life insurance
Tax Free Savings Account
Competitive vacation policy
Personal days
Floating holidays
Paid summer Fridays
Paid time off over December holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Global Engagement
Event Planning
Logistics
SharePoint
Workday
Expense Claims
Travel Arrangements
Digital Content
Stakeholder Management
Records Management
Procurement
Funding Administration
Office Systems
Secretarial Studies
Higher Education
Communication
Database Management
Reporting
Hospitality

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