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Added 10 mins ago
ML
Maintenance Stockroom Controller
Maple Leaf Foods Inc
Port Perry, ON
- $47,000 to $69,000 CAD / year
- Part-time
The above base salary reflects the target compensation for the position at the time of posting. The base salary offered may vary based on a variety of factors including skills, experience,…
Added 10 mins ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Mississauga, ON
- $47,000 to $69,000 CAD / year
- Part-time
The above base salary reflects the target compensation for the position at the time of posting. The base salary offered may vary based on a variety of factors including skills, experience,…
Added 10 mins ago
HA
Bartender - Outlets
Hotel Arts Group
Calgary, AB
- Part-time
Must possess excellent communication and customer service skills
Added 10 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Part-time
Always put the Customer first and provides superior customer service
Added 10 mins ago
X
Head of Consumer Segment, NAM (Canada)
Xe.com
Canada
- Full-time
Develop and own Customer Value Propositions for each Consumer segment in the US and Canada, and brief global teams on the features, benefits, pricing and service levels each segment needs.
Added 10 mins ago
TS
Shelter Support Worker (Casual)
The Salvation Army in Canada
Port Hardy, BC
- Part-time
…needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks…
Added 10 mins ago
TH
Lumber Associate Part-Time - 7245 Regina Northwest
The Home Depot Canada
Regina, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 10 mins ago
CO
Municipal Worker 1 Custodial (Part-time)
City of Lloydminster
Lloydminster, AB
- Part-time
Strong customer service and ability to deal with the public and building tenants courteously and effectively.
Added 10 mins ago
TH
Merchandising Execution Associate Part-Time - 7245 Regina Northwest
The Home Depot Canada
Regina, SK
- Part-time
Merchandising Execution Associates (MEAs) perform in-store merchandising service activities such as merchandising projects, planogram maintenance, overhead organization, and display/signage…
Added 10 mins ago
TH
Tool Rental Associate Part Time - 7245 Regina Northwest
The Home Depot Canada
Regina, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 10 mins ago
TH
Overnight Freight Associate Part-Time - 7245 Regina Northwest
The Home Depot Canada
Regina, SK
- Part-time
…create a pleasant and safe shopping environment, and providing customer service as required by customer demand. In addition, most Freight Team Associates operate reach trucks, forklifts and…
Added 10 mins ago
TH
Merchandising Execution Associate Part-Time - 7086 Winnipeg Southwest
The Home Depot Canada
Winnipeg, MB
- Part-time
Merchandising Execution Associates (MEAs) perform in-store merchandising service activities such as merchandising projects, planogram maintenance, overhead organization, and display/signage…
Added 10 mins ago
TH
Overnight Order Picker Part Time (KANATA)
The Home Depot Canada
Ottawa, ON
- Part-time
Working in a team environment to support customers at our service desk – includes general customer questions, taking customer calls, operating the cash register and doing product returns…
Added 10 mins ago
TH
Lumber Associate Part Time (KANATA)
The Home Depot Canada
Ottawa, ON
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 10 mins ago
TH
Overnight Freight Associate - Part Time (Kanata)
The Home Depot Canada
Ottawa, ON
- Part-time
…create a pleasant and safe shopping environment, and providing customer service as required by customer demand. In addition, most Freight Team Associates operate reach trucks, forklifts and…
Added 10 mins ago
TH
Plumbing and Electrical Sales Associate Part Time - 7038 Brandon
The Home Depot Canada
Brandon, MB
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 10 mins ago
TH
Lumber Sales Associate : Part Time - MARLBOROUGH
The Home Depot Canada
Calgary, AB
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 10 mins ago
TH
Seasonal Sales Associate Part-Time - 7038 Brandon
The Home Depot Canada
Brandon, MB
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 10 mins ago
TH
Merchandising Execution Associate : Part Time - MARLBOROUGH
The Home Depot Canada
Calgary, AB
- Part-time
Merchandising Execution Associates (MEAs) perform in-store merchandising service activities such as merchandising projects, planogram maintenance, overhead organization, and display/signage…
Added 10 mins ago
TH
Lot Associate : Part Time - MARLBOROUGH
The Home Depot Canada
Calgary, AB
- Part-time
The Lot Associate's primary responsibility is to load orders into customer vehicles and ensuring the parking lot is safe and welcoming for the customer. Customer service and GET behaviours…
Added 10 mins ago
C
Customer Service Rep (Bilingual: French/English) On-Site
Concentrix
Oshawa, ON
- Full-time
Join a world-class team in Oshawa, ON, as a Bilingual Customer Service Representative! We’re looking for passionate game-changers to deliver exceptional customer experiences and solutions…
Added 10 mins ago
TH
Cashier Part Time - 7038 Brandon
The Home Depot Canada
Brandon, MB
- Part-time
Using the GET Involved approach to customer service, front-end associate greets each customer, engages them during the transaction and thanks the customer for their business.
Added 10 mins ago
TH
Lot Associate: Part Time - CHINOOK
The Home Depot Canada
Calgary, AB
- Part-time
The Lot Associate's primary responsibility is to load orders into customer vehicles and ensuring the parking lot is safe and welcoming for the customer. Customer service and GET behaviours…
Added 10 mins ago
C
Automotive Customer Service Representative (On-Site)
Concentrix
Oshawa, ON
- Full-time
Join a world-class team in Oshawa, ON, as an Automotive Customer Service Representative! At Concentrix, we’re looking for passionate game-changers to deliver exceptional customer…
Added 10 mins ago
C
Customer Service / Inside Sales Rep (On-site)
Concentrix
Oshawa, ON
- Full-time
Join a world-class team in Oshawa, ON, as a Customer Service / Inside Sales Representative! We’re looking for passionate game-changers to deliver exceptional customer experiences and…

McGill University

Administrative Coordinator

Victoria, BC, Canada
James Admin. Bldg., Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Oct 30, 2026

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Under the direction of the Director, Global Engagement, provides administrative and logistical support to the unit’s operations. Supports the planning and delivery of events, international delegation visits, and conferences; provides day-to-day administrative support to the Director and Associate Directors (calendar, travel, expense claims); supports communications and digital content; administers online forms and the shared inbox; and assists with the administration of international funding programs.

Major Duties and Responsibilities:
Event and International Delegation Support (40%)

Coordinate logistical arrangements for Global Engagement events, conferences, workshops, and international delegation visits.
Assist with the coordination of visiting delegations, including venue bookings, catering, hospitality and travel arrangements, briefing materials, and campus logistics.
Assist with events and engagement activities, including speaker outreach, guest lists, invitations, online registration processes, and event materials.
Support communications related to events and special initiatives, including digital assets promotional materials, briefing packages, and post-event reporting and follow-up.
Provide on-site event support, including registration, attendee coordination, troubleshooting, and hospitality services.
Support the preparation of briefing materials including, biographies, agendas, participant lists, and supporting documentation and by communicating deadlines and collated in adherence to deadlines.
Liaise with internal and external stakeholders to ensure smooth event delivery and adherence to timelines.
Conduct post-event activities, including survey distribution, attendance tracking, reporting, and records management.
Process and reconcile event-related expenses and invited guest reimbursements in accordance with University policies and procedures.
Maintain filing, records and files systems, event records, contact databases, and documentation for future reference and reporting including the review, archiving and maintenance of our SharePoint filing system.

Administrative and Operational Support (20%):

Manage the Director's calendar, schedule meetings, coordinate appointments, and liaise with senior administrative staff across the University and external partner organizations.
Coordinate Director’s domestic and international travel arrangements, including conference registration, transportation, accommodations, itineraries, and required documentation.
Coordinate the signing and distribution of digital documents
Prepare and submit Director’s expense claims, and related financial documentation in accordance with University policies and procedures.
Organize internal meetings, prepare agendas and materials, arrange catering, take meeting notes when required.
Provide administrative support to Associate Directors on an as-needed basis, including travel planning, expense processing, and meeting coordination.
Support procurement, purchasing, and invoice processing activities as required.

Communications and Digital Content Support (20%):

Assist with the promotion of international programs, opportunities, events, and initiatives through social media, websites, newsletters, and other communication channels.
Schedule and publish approved content across designated communications platforms.
Coordinate the collection of stories, testimonials, photographs, and content from faculty, students, partners, and other stakeholders.
Maintain and organize digital assets, including photos, templates, presentations, publications, and communications materials.
Support the review and approval process for communications materials by coordinating feedback from relevant stakeholders.
Assist with updating website content and ensuring information remains accurate and current.

Forms, Inbox, and Information Management (10%):

Monitor and respond to inquiries received through the Global Engagement shared inbox, redirecting requests to the appropriate team member as required.
Monitor and administer online forms, including but not limited to the International Visitor Request Form and MOU/AOC Proposal Form.
Review submitted forms for completeness and accuracy and follow up with requestors when additional information is required.
Maintain databases and tracking systems for visitor requests, partnership proposals, and program inquiries.
Prepare routine reports and summaries on form submissions and inquiry trends.
Maintain records of submissions and assist with updates to forms and templates.
Maintain confidentiality and ensure the secure handling of information and records.

Funding Opportunity Administration (10%):

Assist with the administration of international funding opportunities and other Global Engagement programs, including application intake, document management, correspondence, and record keeping.
Coordinate the distribution of applications and supporting materials to reviewers and evaluation committees.
Respond to applicant inquiries and direct questions to appropriate program contacts when necessary.
Assist in the promotion of funding opportunities through internal and external communications channels.
Draft and distribute promotional content for funding programs, including website updates, newsletters, and listserv announcements.
Maintain applicant and award databases and ensure program records are accurate and up to date.
Support coordination and communication of adjudication, award notification, reporting, and post-award administrative processes.
Assist in preparing program statistics, summaries, and assessment reports.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Director Global Engagement

Position End Date (If applicable):

2027-10-29

Deadline to Apply:

2026-11-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides comprehensive administrative and logistical support for the Global Engagement unit, including event planning, delegation visits, and director-level support. They also manage digital communications, shared inboxes, and the administration of international funding programs.

Requirements

Candidates must possess a DEP in Secretarial Studies or Office Systems and have at least four years of related experience. Proficiency in English is required, and candidates must be authorized to work in Canada.

Skills

Administrative support
Event coordination
Logistics management
Calendar management
Travel coordination
Expense reconciliation
Digital content management
Communication
Stakeholder liaison
Records management
Procurement
Data entry
Report preparation
Customer service
Office administration

Benefits

Health insurance
Dental insurance
Life insurance
Tax Free Savings Account
Competitive vacation policy
Personal days
Floating holidays
Paid summer Fridays
Paid time off over December holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Global Engagement
Event Planning
Logistics
SharePoint
Workday
Expense Claims
Travel Arrangements
Digital Content
Stakeholder Management
Records Management
Procurement
Funding Administration
Office Systems
Secretarial Studies
Higher Education
Communication
Database Management
Reporting
Hospitality

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