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Added 1 hour ago
Housekeeping Supervisor
The Cove Lakeside Resort
West Kelowna, BC
Full-time
The Housekeeping Supervisor oversees the day to day running of the Housekeeping Department to ensure the appearance of all guest rooms, suites, and public areas are clean and maintained at…
Added 1 hour ago
High Limit Server *Internal Only*
Grey Eagle Resort & Casino
Calgary, AB
Full-time
Communicate guest concerns, special requests, operational issues, or matters requiring additional assistance to the Supervisor or Manager.
Added 1 hour ago
Hotel 1st Cook (Food Truck)
Grey Eagle Resort & Casino
Calgary, AB
Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor, the Food Truck Handler / Cook is responsible for the safe operation, transportation, setup, food…
Added 4 hours ago
Supervisor Full Time
Compass Group Canada
AB · Greater Edmonton Metropolitan Area
Full-time
As a Supervisor at Tim Hortons, you will lead a team to deliver excellent guest experiences in line with brand standards. You’ll oversee daily operations, train and motivate team members,…
Added 5 hours ago
Front of House - Service Co-ordinator
Northland Properties
Vernon, BC
Service Co-ordinator (Food Service Supervisor)
Added 7 hours ago
Overnight Support Worker (2026-184-CC)
WoodGreen Community Services
Toronto, ON
Part-time
…staffing, assistance with activities of daily living, nursing services, life skills development, and social, recreational, and volunteer opportunities. The program’s approach is guided by…
Added 8 hours ago
Event Set Up Supervisor
Fairmont Hotels & Resorts
Fairmont Hot Springs, BC
Full-time
…Showcase your service and organization strengths as Event Set-Up Supervisor, where your attention to detail, safety and quality will help “set the stage” for a successful group functions in…
Added 12 hours ago
Overnight Support Worker (2026-183-CC)
WoodGreen Community Services
Toronto, ON
Full-time
…staffing, assistance with activities of daily living, nursing services, life skills development, and social, recreational, and volunteer opportunities. The program’s approach is guided by…
Added 12 hours ago
Valet Attendant
Marriott International
Ottawa, ON
Full-time
…personal and commercial vehicle traffic on property, including guest vehicles, taxi cabs, limousines, and buses, to ensure vehicles are legally parked and to maintain a smooth and efficient…
Added 12 hours ago
Overnight Support Worker (2026-183-CC)
WoodGreen Community Services
Toronto, ON
Full-time
…staffing, assistance with activities of daily living, nursing services, life skills development, and social, recreational, and volunteer opportunities. The program’s approach is guided by…
Added 12 hours ago
Overnight Support Worker (2026-184-CC)
WoodGreen Community Services
Toronto, ON
Part-time
…staffing, assistance with activities of daily living, nursing services, life skills development, and social, recreational, and volunteer opportunities. The program’s approach is guided by…
Added 12 hours ago
Front of House - Supervisor
Moxies
Regina, SK
Full-time
Ensure complete guest satisfaction and guest connection throughout each shift
Added 13 hours ago
Hotel 1st Cook (Food Truck)
Grey Eagle Resort & Casino
Calgary, AB
Full-time
Under the direction of the Executive Chef, Executive Sous Chef, Sous Chef or Supervisor, the Food Truck Handler / Cook is responsible for the safe operation, transportation, setup, food…
Added 13 hours ago
High Limit Server *Internal Only*
Grey Eagle Resort & Casino
Calgary, AB
Full-time
Communicate guest concerns, special requests, operational issues, or matters requiring additional assistance to the Supervisor or Manager.
Added 14 hours ago
Supervisor Full Time
Compass Group Canada
Calgary, AB · Greater Calgary Metropolitan Area
Full-time
Display a “Guests are first” attitude and lead as an example to make sure we deliver an exceptional guest service as a team.
Added 15 hours ago
Cook 1 for Corporate Service
Sodexo Canada Ltd
Toronto, ON
Full-time
…departments. Key departmental contacts include Banquets, Outlets and Guest Services. May occasionally interact directly with…
Added 15 hours ago
Cook 2 for Corporate Service - Fine Dining
Sodexo Canada Ltd
Toronto, ON
Full-time
…departments. Key departmental contacts include Banquets, Outlets and Guest Services. May occasionally interact directly with…
Added 17 hours ago
Room Attendant | Part-time | Westley Calgary
Silver Hotel Group
Calgary, AB
Part-time
…performing routine duties in the cleaning and servicing of guest rooms and bathrooms under the supervision of the Executive Housekeeper or Housekeeping Supervisor. The Room Attendant is…
Added 17 hours ago
Outdoor Facility Worker - Whistler Olympic Plaza
RESORT MUNICIPALITY OF WHISTLER
Whistler, BC
Up to $30.57 CAD / hour
The Recreation department of the Community Engagement and Cultural Services division has an opportunity for qualified individuals to apply for the position of Outdoor Facility Worker at the…
Added 17 hours ago
Skate Host - Whistler Olympic Plaza
RESORT MUNICIPALITY OF WHISTLER
Whistler, BC
Up to $23.23 CAD / hour
The Recreation department of the Community Engagement and Cultural Services division has an opportunity for interested individuals to apply for the position of Skate Host at the Whistler…
Added 17 hours ago
Assistant Director Guest Services
RIPLEY'S NIAGARA WATER PARK RESORT LTD.
Niagara Falls, ON
$80,000 to $90,000 CAD / year
Full-time
The Assistant Director of Guest Services provides management guidance to Guest Services Managers, Supervisors and Pack Members and establishes a positive relationship within the…
Added 17 hours ago
Guest Services Supervisor
Gateway Casinos
Sudbury, ON
Part-time
In this pivotal role as the Guest Services Supervisor, you will oversee a team that is the main point of contact for guests, providing a continued source of attention for guests throughout…
Added 21 hours ago
Shuttle Bus Driver
Marriott
Whistler, BC
Part-time
…damages, accidents) and provide reports of incidents to…
Added 21 hours ago
Overnight Front Office Supervisor
Marriott
Regina, SK
Full-time
…department (e.g., Bellperson, Housekeeping) as necessary to resolve guest call, request, or problem. Process all guest check-ins by confirming reservations in computer system, verifying…
Added 22 hours ago
Housekeeper
The Salvation Army in Canada
Jackson's Point, ON · Jacksons Point, ON
Part-time
…and attention to detail who will provide the highest level of guest satisfaction in cleanliness and…

McGill University

Administrative Coordinator

Glen, Canada
MUHC-GLEN, Canada

Job type: Full-time
Apply by: Sep 27, 2026
Experience: DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems
Posting language: English
Posted: Sep 21, 2026

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Applications open in a new tab.

Original job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:
Provides high-level administrative and operational support, serving as a key point of contact for the departmental Divisions in the Department of Medicine (DOM). Coordinates scheduling, planning, and implementation of programs and strategic initiatives, while ensuring that administrative services are delivered efficiently and in alignment with departmental goals and priorities.

Major Duties and Responsibilities:

Support and coordinate programs, events, and academic initiatives for the McGill Divisions including Grand Rounds, Research Days, and Symposia; oversee logistics, scheduling, and accreditation requirements.
Provide administrative support to the McGill Divisions in the department, including coordinating meetings, coordinating schedules, supporting program and event planning, and preparing and distributing meeting documentation and minutes.
Support financial operations by processing inter-fund transfers, monitoring accounts, preparing and submitting expense reports, and administering one-time payments (including guest lecturer honoraria) and procurement requests (e.g., MMP).
Coordinate the Department of Medicine services to its members by supporting a wide range of operational requests, including the creation and management of research and principal investigator funds, while ensuring timely and accurate responses.
Support departmental/divisional communications and outreach by coordinating newsletter development and distribution (Envoke), maintaining and updating website content (e.g., Grand Rounds), and sharingcommunications through social media platforms (Twitter/X). Draft and prepare editorial content, including faculty features, stories, and interview materials.
Coordinate the collection, consolidation, and preparation of divisional reports for the Department’s Annual Report, ensuring completeness, accuracy, and adherence to deadlines.
Schedules meetings, contacts participants and books meetings venue. Assists with preparation of agenda. Attends meetings, takes minutes, and follows up on decisions within area of responsibility.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Experience with processing expense reports, use of Minerva, and McGill Market Place. Experience with social media management Ability to work autonomously and as part of a team. Demonstrated organizational skills and ability to multi-task. Excellent attention to detail. Excellent judgment, tact and discretion. · Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other tech tools (survey monkey, Doodle, Copilot) etc. Bilingual in English and French.

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Secretarial Studies 4 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Administrative Manager

Position End Date (If applicable):

Deadline to Apply:

2026-09-26

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides high-level operational support to the Department of Medicine, including scheduling, event planning, and meeting coordination. They also manage financial operations, departmental communications, and website content to ensure efficient departmental functioning.

Requirements

Candidates must possess a DEP in Secretarial Studies or Office Systems and at least four years of related experience. Proficiency in Microsoft Office, strong organizational skills, and bilingualism in English and French are required.

Skills

Administrative support
Operational support
Scheduling
Event planning
Financial operations
Expense reporting
Procurement
Communication
Newsletter development
Website maintenance
Social media management
Microsoft office suite
Attention to detail
Organizational skills
Bilingualism
Discretion

Benefits

Health insurance
Dental insurance
Life insurance
Tax free savings account
Competitive vacation policy
Personal days
Floating holidays
Summer fridays
Paid time off over the december holiday period
Tuition waiver

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Department of Medicine
McGill University
Minerva
McGill Market Place
Envoke
Grand Rounds
Research Days
Symposia
Expense reports
Procurement
Social media
Twitter
X
Outlook
Word
Excel
PowerPoint
Survey monkey
Doodle
Copilot
Bilingual
Operational support
Financial operations
Event logistics
Meeting minutes
Annual report
Faculty features
Research funds
Principal investigator

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